IT Invoice Coordinator

We are looking for an IT Invoice Coordinator for a 3 months contract with high possibility of extension. Role is hybrid with 4 days a week on site.

Key Responsibilities

• Manage the end-to-end processing of vendor invoices, ensuring accuracy, appropriate approvals, supporting documentation, and compliance with company policies.
• Enter and maintain invoices and related transactions within SAP/ERP systems, ensuring payments are processed according to established deadlines and payment terms.
• Review invoices for completeness, coding, mathematical accuracy, required approvals, and appropriate supporting documentation.
• Investigate and resolve invoice discrepancies, payment issues, and vendor account inquiries in collaboration with internal teams and external suppliers.
• Reconcile vendor statements and follow up on outstanding items, discrepancies, credits, and aged balances.
• Perform payment reconciliations and assist with maintaining accurate accounts payable records.
• Maintain organized and up-to-date vendor records, working closely with Procurement and other stakeholders to ensure supplier information is accurate in the financial system.
• Support month-end and year-end close activities, including accounts payable accruals, account reconciliations, and follow-up on outstanding balances.
• Prepare account analyses, reconciliations, and recurring or ad hoc financial reports as required.
• Maintain accurate electronic and manual records in accordance with company policies, internal controls, and accounting standards.
• Assist with identifying opportunities to streamline AP processes, improve data accuracy, and increase operational efficiency.
• Contribute to finance, cross-functional, and organization-wide projects as assigned.
• Ensure compliance with applicable company policies, procedures, and Health & Safety requirements.
• Perform other accounting and administrative duties as required.

Qualifications & Experience

Must-Have

• 1–2 years of post-university professional experience, preferably within Accounts Payable, Accounting, or Finance.
• Post-secondary education in Accounting, Finance, Business, or a related discipline, or equivalent relevant experience.
• Hands-on experience with SAP or another ERP system is required.
• Direct experience processing vendor invoices and accounts payable transactions.
• Strong understanding of invoice processing, reconciliations, payment processing, and basic accounting principles.
• Excellent attention to detail and a high degree of accuracy.
• Strong analytical and problem-solving abilities, with the ability to identify discrepancies and follow issues through to resolution.
• Proficiency with Microsoft Office, particularly Excel, Outlook, Word, and PowerPoint.
• Strong written and verbal communication skills.
• Excellent organization, prioritization, and follow-up skills.
• Ability to work effectively both independently and as part of a team.
• Comfortable working in a fast-paced environment with changing priorities.

Nice-to-Have

• Previous experience within retail, fashion, luxury, or a multi-location business environment.
• Experience working with high-volume invoice processing.
• Familiarity with procurement processes and vendor management.
• Experience supporting month-end and year-end financial close.
• Experience identifying and implementing process improvements.

Note: We use AI tools to: obtain basic information, detect plagiarism, false employment history or references, categorize your skills, and do an initial match with job posting.