Project Manager

We are looking for a Project Manager for Real Estate Modernization and Delivery project. This will be a contract role for 1 year to start with high possibility of extension. Role is hybrid with 3 days a week on site.

This role requires a hands-on project management professional with strong organizational skills, sound judgment, and the ability to navigate complex delivery challenges while maintaining effective communication and stakeholder alignment throughout the project lifecycle.

Key Responsibilities

• Manage real estate and workplace projects from initial planning through execution, completion, and handover, ensuring alignment with business priorities and organizational standards.
• Collaborate with business sponsors, internal teams, consultants, and external vendors to establish project objectives, define scope, confirm deliverables, and develop realistic implementation plans.
• Track construction activities, design deliverables, project milestones, and dependencies, proactively identifying potential delays, technical challenges, and issues requiring resolution.
• Coordinate with vendors and project partners to address design changes, construction concerns, and unforeseen delivery challenges, escalating significant risks when appropriate.
• Maintain project schedules, budgets, risk registers, action logs, and status reports to provide accurate visibility into project performance and emerging issues.
• Facilitate regular project meetings with internal stakeholders and external partners, documenting decisions, assigning action items, and following up to ensure timely completion.
• Build and maintain productive relationships with stakeholders at all levels, ensuring expectations, responsibilities, and project requirements are clearly understood.
• Monitor project scope, costs, resources, timelines, and quality, recommending corrective actions to keep delivery on track.
• Support project governance through consistent documentation, reporting, change control, and adherence to established processes and approval requirements.
• Identify opportunities to improve project coordination, vendor collaboration, reporting practices, and overall delivery effectiveness.

Required Qualifications and Experience

• Minimum of five years of project management experience in financial services, commercial real estate, construction, facilities management, workplace modernization, or a related field.
• Demonstrated experience coordinating projects across multiple stakeholders, managing competing priorities, and delivering against established deadlines.
• Proven ability to manage project scope, schedules, budgets, resources, risks, and issues throughout the project lifecycle.
• Strong problem-solving skills, including the ability to assess project challenges, determine root causes, evaluate options, and implement practical solutions.
• Experience preparing project status reports, maintaining governance documentation, tracking action items, and communicating progress to stakeholders.
• Excellent communication, relationship management, and organizational skills, with strong attention to detail.
• Proficiency in Microsoft Office applications, particularly Excel, PowerPoint, Microsoft Project, Project Online, SharePoint, and Teams.
• Ability to work independently, exercise sound judgment, and proactively identify and escalate issues that may affect project delivery.

Core Competencies

• Project execution: Effectively plans, prioritizes, and coordinates activities to achieve project objectives.
• Analytical problem-solving: Uses available information, critical thinking, and practical judgment to resolve challenges and support informed decisions.
• Stakeholder collaboration: Builds trusted working relationships and facilitates alignment across business teams, vendors, and project partners.
• Risk and issue management: Anticipates delivery risks, assesses potential impacts, and develops appropriate mitigation strategies.
• Accountability and initiative: Takes ownership of deliverables, works independently, and follows through on commitments.
• Adaptability: Responds effectively to changing requirements, competing priorities, and unexpected project developments.
• Continuous improvement: Identifies opportunities to streamline processes, strengthen project controls, and improve delivery outcomes.

Preferred Qualifications

• Bilingual proficiency in English and French.
• Project Management Professional (PMP) certification or an equivalent project management designation.
• Experience supporting office renovations, corporate workplace improvements, regional office modernization, or commercial real estate projects.
• Familiarity with construction coordination, vendor management, project governance, and workplace delivery practices.

Work Arrangement and Hours

• Hybrid work arrangement requiring a minimum of three days per week in the office.
• Standard working hours: 37.5 hours per week.

Mandatory Requirements

Candidates must demonstrate:

• At least five years of relevant project management experience in financial services, real estate, construction, facilities, or a related industry.
• Strong project planning, coordination, and delivery capabilities.
• Experience managing project scope, schedules, budgets, resources, risks, and issues.
• Proven stakeholder management and communication skills.
• Strong organizational abilities and experience maintaining project reporting and governance documentation.
• Proficiency in Excel, PowerPoint, Microsoft Project, Project Online, SharePoint, and Teams.

Nice-to-Have Qualifications

• English and French bilingualism.
• PMP certification or an equivalent project management designation.
• Direct experience with office renovations, real estate modernization, or workplace transformation initiatives.

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