Senior Project Coordinator

Job Title: Senior Project Coordinator

Duration: 06 Months

Location: Mississauga, ON L5B 3C3

Job Description:

As a Senior Project Coordinator, you will assist in planning, organizing, and executing project activities, ensuring effective communication, coordination, and documentation to facilitate the successful completion of projects within an organization.

Responsibilities:

• Responsible for coordinating meetings and developing strategies to see projects through from beginning to end.

• Duties may include taking minutes at meetings, receiving and filing project documents, creating and maintaining project schedules, creating responsibility lists for those who are involved in the project, and compiling summaries.

• Other job duties could include keeping track of documents, like purchase orders, budgets, payrolls and contracts.

• Work closely with project manager to ensure that project objectives are met. Some positions might require knowledge of workflow or strategy software, such as Microsoft Project and creating presentations in PowerPoint.

Role Description:

The Senior Project Coordinator supports the execution of medium-scale projects by coordinating activities under the direction of a Project Manager or Program Lead. May lead specific workstreams or sub-projects with clearly defined scope and oversight by coordinating project activities, managing timelines, and ensuring alignment with business and technology goals. This role supports both traditional (waterfall) and agile (iterative) delivery models, facilitating planning, execution, and delivery across cross-functional teams. In an agile environment, the Senior Project Coordinator plays a key role in planning, Standups, and managing dependencies. The role requires strong communication, problem-solving, and decision-making skills to support project leaders and ensure successful outcomes.

Key Responsibilities:

• Lead and coordinate medium-scale projects and contribute to large-scale initiatives under the direction of project or team leaders.
• Facilitate project start-up activities, including requirements gathering, resource onboarding, and project documentation.
• Monitor, track, and report progress against project plans, including scope, schedule, cost, and quality metrics.
• Monitors and documents project risks and issues and facilitates resolution efforts in collaboration with the Project Manager.
• Escalates unresolved or high-impact risks appropriately
• Support and coordinate Safe activities such as PI planning, Standup, and status reporting.
• Manage cross-team dependencies and ensure alignment across agile and waterfall workstreams.
• Assist in the development and execution of testing strategies, including defect tracking and resolution.
• Prepares and maintains project dashboards and reports to support project tracking and decision-making by project leadership.

Skill Requirements:

• Communication Management – Facilitates meetings and ensures clear stakeholder communication.
• Time Management – Balances priorities to meet deadlines effectively.
• Project Planning – Supports the definition of scope, timelines, and deliverables.
• Issue Resolution – Supports the identification and mitigation of risks and blockers.
• Requirements Management – Documents and tracks business needs.
• Schedule Management – Supports the coordination of timelines and resource availability.
• Stakeholder Management –Supports stakeholder engagement by coordinating communications, documenting feedback, and ensuring alignment with project objectives under the guidance of the Project Manager.
• Agile Methodologies – Supports practices, documentation, and agile team coordination.
• Dependency Management – Tracks and resolves cross-team dependencies.
• Project Management – Supports execution and alignment of project goals.
• Business Strategy & Analysis – Strong technical skills with the ability to extract data from MS Excel spreadsheets and create reporting in Power BI to facilitate analysis and inform strategies

Ability Requirements:

• Critical Thinker – Analyzes complex issues and recommends effective solutions.
• Decision Making – Provides input to project decisions by analyzing data and presenting options to project leadership. Escalates decisions beyond defined authority.
• Collaboration– Coordinates across teams and project.
• Adaptable – Navigates change and adjusts to evolving project needs.
• Organizationally Savvy – Understands firm structure and engages the right resources.

Required Qualifications: 3-5 top responsibilities / skills

Knowledge of Clarity will be key

SharePoint

Acumen – High level knowledge required.

PowerPoint Creation

Strengths to source for:

Ability to present well (will be presenting to internal home office teams and financial advisors at all levels)

Discovery / investigative skills

Ability to drive conversations with groups

Preferred Qualifications / Nice to have

Knowledge of process tools such as Visio.

What tools will they use, and what proficiency should they have coming in?

Clarity, Acumen, PowerPoint, SharePoint, Visio