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Service Operations Coordinator
Levitt-Safety
Edmonton, AB · Fort McMurray, AB
Levitt-Safety is seeking an organized and customer-focused Service Operations Coordinator to support our Fort McMurray branch (in town). In this fast-paced role, you'll coordinate field…
Logistics Shipping Coordinator - Afternoon Shift
Ryder Supply Chain Solutions
Oakville, ON · CAN - Oakville ON Service Rd
Full-time
The Logistics Coordinator II is responsible for current accountability for travel retail inbound/outbound process both systems/paperwork and physical work.
Operations Coordinator
GFL Environmental Inc.
Winnipeg, MB
Full-time
GFL Environmental is looking for a Operations Coordinator to join our team in Winnipeg, MB!
System Operator
Independent Electricity System Operator
Canada
As a member of the Control Room Operations Team, the System Operator helps fulfill the IESO’s roles as Reliability Coordinator, Transmission Operator and Balancing Authority for the…
Routing & Scheduling Coordinator
GVF Group of Companies
Cambridge, Ontario
Full-time
We’re looking for a highly organized, solutions-focused, and detail-oriented Routing & Scheduling Coordinator to join our operations team in Cambridge, Ontario.
Warehouse Coordinator
Convergint Technologies Ltd
Calgary, AB
20 to 21 CAD / hour
Convergint is currently recruiting for a Warehouse Coordinator to join our team in our Calgary, AB location. As the Warehouse Coordinator, you will be responsible for administering…
Project Coordinator - Security Solutions
Convergint Technologies Ltd
Mississauga, ON
60,000 to 70,000 CAD / year
Convergint is currently recruiting for a Project Coordinator- Security Solutions to join our growing team in our Toronto, ON location. As the Project Coordinator, you will be responsible…
Service & Logistics Coordinator
Alliance Nav Inc.
Montreal, QC
Full-time
Our team is currently searching for a Service & Logistics Coordinator to ensure smooth field service operations and efficient coordination of service work from initial request to final…
Field Coordinator-Senior Specialist
Baker Hughes
Leduc, AB
Full-time
As a Field Coordinator – Senior Specialist, you will serve as the central point of coordination for field operations, personnel, equipment, logistics, and customer communications. You will…
Added 47 mins ago
Product Support Coordinator
Toromont Cat
Sudbury, ON
Full-time
Toromont Cat is looking for a Product Support Coordinator to join our team in Sudbury! The Product Support Coordinator is accountable for all work orders from opening to execution providing…
Added 19 hours ago
Logistics Coordinator
Kastner Perez Search Group Inc.
Calgary, AB · Greater Calgary Metropolitan Area
Contract
Supporting day-to-day logistics and dispatch-related administration
(Senior) Project Coordinator – Systems Integration (PC005)
Potenco
Toronto, ON · Greater Toronto Area, Canada
Full-time
Project Coordinator / Senior Project Coordinator – Systems Integration
Operations Coordinator - YUL Airport
AvPosts
Montreal, QC
Internship
…support ground operations in its Montreal bases. As Operations Coordinator – YUL Airport, you will be part of a welcoming and dynamic team. You will help promote Air Inuit’s rich culture…
Receiver & Production Coordinator
Goldbeck Recruiting
Delta, BC
Full-time
Handle a mix of shipping, receiving, dispatch, and production coordination responsibilities.
Service Coordinator
Ainsworth Inc
Mississauga, ON
Full-time
The Service Coordinator/Dispatcher is the initial point of contact between the customer and field personnel. Receiving calls by telephone, the Service Coordinator/Dispatcher will…
KOG | OPERATIONS COORDINATOR | FULL-TIME | NIGHTS
Knights On Guard Security
Toronto, ON · Scarborough, ON
19 to 20 CAD / hour
Full-time
Perform dispatch functions when necessary including: operating communication equipment
production coordinator
Phoenix Fence Corp.
Edmonton, AB
Full-time
Dispatch personnel according to schedules and work orders
logistics coordinator
NovaXpress Courier Services
Moncton, NB
Full-time
Dispatch personnel according to schedules and work orders
Project Coordinator
Black & McDonald Limited
Toronto, ON
Full-time
…foundation for your career, this position is for you. The Project Coordinator is located in Toronto (GTA), ON and typically reports directly to the Facility / Project…
Fleet Coordinator
Superior Propane
Cambridge, ON
Full-time
The Fleet Coordinator helps keep our vehicles available, compliant, and running reliably by turning preventive and predictive maintenance insight into completed work. The focus is on…
Fleet Coordinator
Superior Plus Propane Talent Acquisition
Calgary, AB · Cambridge, ON · Sainte-Catherine, QC · Mississauga, ON
The Fleet Coordinator helps keep our vehicles available, compliant, and running reliably by turning preventive and predictive maintenance insight into completed work. The focus is on…
construction schedule coordinator
Richmond Elevator Maintenance LTD.
Richmond, BC
Full-time
Dispatch personnel according to schedules and work orders
(Senior) Project Coordinator – Systems Integration (PC003)
Potenco
Toronto, ON · Greater Toronto Area, Canada
Full-time
Project Coordinator / Senior Project Coordinator – Systems Integration
Fleet Coordinator
Infracon Construction Inc.
Kamloops, British Columbia
We are looking for a highly organized, detail-oriented, and proactive Fleet Coordinator to support the day-to-day operations of our equipment, fleet, and maintenance program.
Maintenance Coordinator
Drummer Realty & Property Management
Calgary, AB
Full-time
Drummer Realty & Property Management is currently seeking an experienced Maintenance Coordinator to join our team. This is a fast-paced, hands-on role responsible for coordinating…

Infracon Construction Inc.

Fleet Coordinator

Kamloops, BC, Canada

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

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Responsibilities

Coordinate and track maintenance, repairs, and inspections for fleet vehicles and equipment to minimize downtime. Manage procurement of parts, fuel card reconciliation, and maintain accurate digital records using fleet management systems.

Requirements

Previous experience in fleet coordination, maintenance administration, or procurement is preferred, ideally within heavy industry or construction. Candidates should be proficient in Microsoft Office and digital tracking systems, and possess a valid Class 5 driver's licence.

Experience

2 to 5 years

Working hours

40 hours per week

Job type

Full-time

Work arrangement

On-site

Skills

Fleet Coordination
Maintenance Tracking
Procurement
Parts Management
Fuel Card Management
Samsara
Purchase Orders
Vendor Coordination
Inventory Management
Compliance Documentation
Microsoft Office
Problem Solving
Organization
Communication
Cost Tracking
GPS Tracking

Benefits

Competitive Benefits Package
Group Retirement Savings Plan

Minimum pay

$29

Maximum pay

$34

Pay currency

CAD

Pay period

HOUR

Visa sponsorship

Not detected in the job text

Keywords

Samsara
Fleet Management
Preventative Maintenance
Purchase Orders
GPS Tracking
Construction
Civil Works
Mining
Heavy Industry
Equipment Rental
Fuel Card Management
Compliance
Audit-Ready
Inventory
Vendor Management
Class 5 Driver's Licence

Original job description

Fleet Coordinator

Location: Kamloops, BC

Status: Permanent, Full-time

Wage Range: $29.00 – $34.00 per hour, depending on experience and qualifications

Schedule: Monday to Friday, with flexibility required based on operational needs
Reports To: Fleet Manager

About the Role

We are looking for a highly organized, detail-oriented, and proactive Fleet Coordinator to support the day-to-day operations of our equipment, fleet, and maintenance program.

This role is critical in helping keep our fleet running efficiently, minimizing downtime, and ensuring clear communication between the shop, field teams, project teams, and vendors. The Fleet Coordinator will support maintenance tracking, repairs, inspections, purchase orders, parts coordination, fuel card management, fleet system administration, and fleet documentation.

This position requires someone who is comfortable working in a fast-paced, high-accountability environment where priorities can shift quickly and follow-through is essential. The successful candidate will take ownership of tasks, stay organized, communicate proactively, and help ensure our fleet remains work-ready to support ongoing operations.

If you enjoy problem-solving, coordinating moving parts, and keeping things running smoothly behind the scenes, this role may be a strong fit for you.

Key Responsibilities

Fleet & Maintenance Coordination

Coordinate and track maintenance, repairs, inspections, and service requirements for fleet vehicles and equipment
Review pre-use inspections and identify maintenance or repair items requiring follow-up
Ensure reported deficiencies are documented, tracked, and addressed in a timely manner
Support scheduling of repairs, inspections, servicing, and preventative maintenance
Monitor equipment availability and help reduce downtime across the fleet
Assist with tracking equipment hours, usage, service intervals, and repair status
Coordinate with supervisors, operators, mechanics, and vendors to ensure equipment needs are addressed

Fuel Card Management

Manage fleet fuel cards, including issuing, tracking, cancelling, and reconciling usage
Monitor fuel card transactions for accuracy and appropriate use
Maintain organized records related to fuel cards and fuel usage
Follow up on discrepancies, missing receipts, or unusual transactions as required

Procurement & Parts Management

Create and manage purchase orders for parts, services, repairs, and maintenance-related expenses
Source and order parts from vendors in a timely and cost-effective manner
Track parts orders, backorders, delivery timelines, and vendor follow-up
Coordinate with the shop and field teams to ensure required parts and materials are available when needed
Ensure accurate documentation and cost tracking for all purchases
Support invoice review, coding, and reconciliation as required

Systems & Tracking

Monitor and manage fleet data through Samsara, including GPS tracking, diagnostics, alerts, and equipment information
Maintain accurate digital records of service history, inspections, certifications, repairs, and compliance documentation
Track equipment utilization, maintenance status, and outstanding repair items
Keep fleet records organized, current, and audit-ready
Identify gaps in tracking, documentation, or processes and support continuous improvement

Communication & Coordination

Act as a key point of coordination between the shop, field teams, project teams, vendors, and management
Follow up on outstanding repairs, service requests, inspections, and parts with vendors and internal teams
Provide regular updates on fleet status, outstanding items, and repair timelines
Escalate delays, issues, bottlenecks, or urgent repair needs proactively
Support clear communication to ensure equipment needs are understood and addressed

Compliance & Documentation

Maintain organized records for inspections, certifications, maintenance logs, repairs, and service documentation
Support compliance with company policies, safety requirements, and applicable regulatory standards
Assist with documentation required for audits, project requirements, insurance, and internal reporting
Ensure equipment and fleet files are accurate, complete, and accessible
Support safety-focused fleet practices by ensuring deficiencies and service requirements are properly documented and followed up on

What You Bring

Strong organizational skills and attention to detail
Ability to manage multiple priorities in a fast-paced environment
Clear and professional communication skills
Strong follow-up skills and a sense of urgency
Experience with purchase orders, inventory, parts ordering, fleet coordination, or maintenance administration is considered an asset
Comfortable using technology, digital tracking systems, and fleet management platforms
Experience with Samsara or similar fleet management systems is considered an asset
Ability to work collaboratively with shop, field, operations, and administrative teams
Strong problem-solving skills with a proactive, solutions-focused approach
Ability to take ownership of tasks and follow through without constant direction
Practical understanding of equipment, vehicles, maintenance, or construction operations is considered an asset
Ability to remain calm, organized, and professional when priorities shift

Qualifications

Previous experience in fleet coordination, maintenance administration, parts coordination, procurement, dispatch, or a related role is preferred
Experience in construction, civil works, mining, transportation, equipment rental, or heavy industry is considered an asset
Proficiency with Microsoft Office, Outlook, Excel, and digital tracking systems
Experience with purchase orders, invoices, vendor coordination, and basic cost tracking is preferred
Valid Class 5 driver's licence is preferred
Must be eligible to work in Canada

Working Conditions

Office-based role in Kamloops, BC, with regular communication with shop and field teams
Occasional visits to shop, yard, or project locations may be required
Fast-paced environment with competing priorities and time-sensitive operational needs
May require occasional flexibility outside regular business hours to support urgent fleet or equipment requirements

Compensation & Benefits

Wage range of $29.00 – $34.00 per hour, depending on experience and qualifications
Full-time, permanent employment
Competitive benefits package, where applicable
Group retirement savings plan eligibility
Opportunity to contribute to a growing organization with diverse construction, industrial, and resource-sector operations

What Success Looks Like

Fleet vehicles and equipment are consistently work-ready with minimal downtime
Maintenance, repairs, inspections, and deficiencies are clearly tracked and followed up on
Purchase orders, invoices, fuel card records, and supporting documentation are accurate and up to date
Parts, repairs, and services are coordinated efficiently and without unnecessary delays
Fleet records and documentation are clean, organized, and audit-ready
Communication between the shop, field teams, vendors, and management is clear and timely
Issues are identified early, escalated appropriately, and followed through to completion
Internal teams have confidence that fleet-related requests and follow-ups are being managed effectively

Why Join Us

Be part of a team focused on operational excellence and continuous improvement
Play a key role in keeping equipment running efficiently and projects moving forward
Work in a supportive, team-oriented environment
Gain exposure to fleet, equipment, maintenance, and operational coordination across active construction and industrial projects
Contribute to practical systems and processes that support safe, efficient, and reliable operations

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