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Added 30 mins ago
AC
Operations Coordinator
Aston Carter
Langley (District), BC · Langley, British Columbia
- $21.63 to $24.04 CAD / hour
- Contract
This Operations Coordinator role supports a busy Operations team with high-volume, time-sensitive data entry, order processing, Excel updates, staff orders, and general operational…
Added 45 mins ago
PH
Social Worker - Medicine (NSPH)
Providence Health Care
Vancouver, BC
- Full-time
…same, operational requirements may result in adjustments to scheduling, FTE, unit assignment, site, start date, or other operational…
Added 45 mins ago
TC
Program Coordinator 2, Full-Time
Taproot Community Support Services
Parksville, BC
- Full-time
The Program Coordinator 2 (PC2) Plans, implements and oversees the day to day operations of a program in this CARF accredited agency; directly supervises program staff and provides support…
Added 1 hour ago
S
Clinical Research Coordinator (SRI) - Evaluative Clinical Sciences - Regular Full-Time 2026-19216 (2026-19216)
Sunnybrook
Toronto, ON
- Full-time
…highly motivated individual to work as a Clinical Research Coordinator. The individual will work as part of the research team, assisting with all aspects of ongoing and upcoming research…
Added 1 hour ago
CL
Marketing Digital Coordinator
CRAFT Living Inc.
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
We are looking for an organized, curious, and hands-on Marketing Digital Coordinator to support the day-to-day delivery of marketing across our three brands. This is a six-month, full-time…
Added 1 hour ago
AG
Logistics Coordinator
ATCO Group
La Prairie, QC
- Full-time
As a Logistics Coordinator, you will be the backbone of our operations, ensuring the smooth execution of logistics from start to finish including regional lease fleet management, scheduling…
Added 1 hour ago
CP
Project Coordinator, Construction
Crown Property Management Inc.
Toronto, ON
- $60,000 to $70,000 CAD / year
- Full-time
The Project Coordinator, Construction is responsible for full construction administrative duties as well as small tenant construction and/or repair requests as assigned by the Director,…
Added 2 hours ago
PH
Project Coordinator
Provincial Health Services Authority
Vancouver, BC
- Full-time
The Project Coordinator works closely with Program Managers to plan, coordinate, implement, and evaluate a range of provincially mandated projects. The role supports work related to quality…
Added 2 hours ago
PH
Social Worker - Emergency Department (NSPH)
Providence Healthcare
Vancouver, BC
- Part-time
…same, operational requirements may result in adjustments to scheduling, FTE, unit assignment, site, start date, or other operational details. The start date indicated on this posting is a…
Added 2 hours ago
TU
Educational Coordinator
The University of British Columbia
Vancouver, BC
- $4,576 to $4,808 CAD / month
- Part-time
The Educational Coordinator provides administrative and coordination support for academic training programs within the Department of Medical Genetics. The role supports program operations…
Added 2 hours ago
TS
Executive Coordinator / Personal Assistant
TalentSphere Staffing Solutions
Toronto, ON
- Full-time
Position: Executive Coordinator /Personal Assistant
Added 2 hours ago
G
Senior Project Coordinator - Buildings
Graham
Vancouver, BC
- Full-time
Graham is actively recruiting for a Senior Project Coordinator to join our Buildings Division. Reporting to the Senior Operations Manager, this role plays a key part in the successful…
Added 2 hours ago
G
Project Coordinator - Infrastructure
Graham
North Vancouver, BC
- Full-time
Graham is actively recruiting for a Project Coordinator to support our Infrastructure Division. Reporting to the Senior Project Manager, the Project Coordinator plays a key role in the…
Added 2 hours ago
OT
Facilities Coordinator
Olympia Tile+Stone Inc.
Toronto, ON
- $50,000 to $55,000 CAD / year
- Full-time
We are seeking a hands-on, organized, and proactive Facilities Coordinator to support building operations and maintenance activities across our facilities.In this role, you will coordinate…
Added 2 hours ago
G
Project Coordinator - Buildings
Graham
Calgary, AB
- Full-time
Graham is actively recruiting for a Project Coordinator supporting the Calgary Buildings Division. Reporting to the Project Manager, the Project Coordinator provides essential support to…
Added 3 hours ago
HI
Office Coordinator
Home Instead
Vancouver, BC
- Full-time
…families. We are seeking a compassionate and proactive Office Coordinator to join our team, serving as the first point of contact for clients, families, and…
Added 3 hours ago
IG
Bilingual Executive Assistant
Insight Global
Montreal, QC
- $30 to $35 CAD / hour
- Contract
Insight Global is seeking a Bilingual Executive Assistant & Site Coordinator. The successful individual will provide high-level executive support while serving as a key point of…
Added 3 hours ago
W
Operations Coordinator
Weatherford
AB · Clairmont, AB
- Full-time
…purchasing for the region, while coordinating customer needs, scheduling employees for job based on competency levels, coordinating equipment for jobs, and managing inventory…
Added 3 hours ago
TU
Project Coordinator, AMPLIFY
The University of British Columbia
Vancouver, BC
- $4,597.8 to $5,469.59 CAD / month
- Full-time
Errors in scheduling, budget monitoring, ethics compliance, reporting, or partner communications could result in project delays, non-compliance with institutional or funding requirements,…
Added 3 hours ago
TB
Distribution Coordinator - Contract
The Beer Store
Bolton, ON
- Contract
We are currently searching for a Distribution Coordinator reporting to the Manager, Forecasting & Replenishment. This vacancy is a 14-month, full-time contract opportunity. This role is…
Added 3 hours ago
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Dental Receptionist - Springdale Dental Centre
123Dentist
Brampton, ON
- $27 to $29 CAD / hour
- Full-time
We are seeking a highly organized and personable Dental Receptionist/Recare Coordinator to join our team. The ideal candidate will excel in managing front desk operations, coordinating…
Added 3 hours ago
JC
Real Estate Administrative Coordinator
JYSK Canada
Coquitlam, BC
- $50,000 to $60,000 CAD / year
- Full-time
JYSK Canada is seeking a Real Estate Administrative Coordinator to join our successful Real Estate Team on a permanent, full-time basis.
Added 3 hours ago
MU
Research Assistant 1
McGill University
Montreal, QC
- Full-time
…Neurodevelopment Learning Community and ECHO program. Tasks include scheduling of the training curriculum, managing the iECHO platform, data collection and management, communications with…
Added 3 hours ago
Administrative Support Clerk, Mental Health and Substance Use Services
Fraser Health
Surrey, BC
…when an issue or emergent situation requires escalation to the Coordinator or to other areas as…
Added 4 hours ago
Senior Project Coordinator
Scotiabank
Toronto, ON
Lead day-to-day planning, scheduling, and execution of assigned Wealth Management projects or workstreams, including initiatives related to advisor enablement, client experience,…

INK Entertainment Group

Office Coordinator

Toronto, ON, Canada

The anticipated salary range for this position is $47,000–$50,000 annually, depending on the successful candidate’s experience, qualifications, and overall fit for the role. · Full-time

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Job details

Pay: The anticipated salary range for this position is $47,000–$50,000 annually, depending on the successful candidate’s experience, qualifications, and overall fit for the role.
Job type: Full-time
Apply by: May 3, 2027
Posting language: English
Posted: Nov 4, 2026

Original job description

Office Coordinator – INK Entertainment

Location: Toronto, ON (Head Office)

Company: INK Entertainment Group

About INK Entertainment

Operating since 1982, INK Entertainment is a powerhouse in lifestyle, hospitality, and entertainment. We create culture-defining experiences across acclaimed dining destinations (Sofia, Amal, Akira Back, Daphne), luxury nightlife (REBEL, Cabana, DPRTMNT), and major festivals (VELD). We work hard, innovate constantly, and offer unmatched career mobility for people who bring passion to the table.

The Role

INK Entertainment is seeking an organized, proactive, and service-oriented Office Coordinator to support the day-to-day operations of our Head Office, in office 5 days a week in Yorkville. This individual will play an important role in maintaining a professional, welcoming, and well-organized workplace while providing administrative and operational support to leadership and employees.

The ideal candidate is highly organized, detail-oriented, approachable, and comfortable managing multiple priorities in a fast-paced environment.

What You’ll Do:

Office Administration & Reception

Serve as the first point of contact for visitors, employees, vendors, and business partners.
Manage incoming calls, general inquiries, mail, deliveries, and reception activities.
Maintain a professional, welcoming, and organized office environment.
Provide general administrative support, including filing, data entry, document preparation, and scheduling.

Office Operations & Facilities

Coordinate office cleaning, maintenance, repairs, and building-related requests.
Monitor and maintain office supplies, inventory, and ordering requirements.
Oversee the organization and cleanliness of common areas, meeting rooms, workstations, and the office kitchen.
Coordinate with building management, contractors, and external service providers to address office requirements.
Arrange catering, food, and beverage orders for meetings, executives, and office functions.

Executive & Administrative Support

Provide administrative support to the VP of Marketing, including calendar management, meeting scheduling, and appointment coordination.
Coordinate meeting logistics, room bookings, catering, and preparation.
Assist executives and leadership with administrative requests and day-to-day office requirements.
Handle confidential information and business matters with professionalism and discretion.

Employee Onboarding & Offboarding

Work closely with Human Resources and IT to coordinate office-related onboarding and offboarding requirements.
Prepare workstations, desk assignments, office access cards, keys, and equipment for incoming employees.
Assist with first-day office arrangements and employee welcome activities.
Coordinate the collection of company property and deactivation of office access for departing employees.
Maintain relevant administrative records and follow up on outstanding requirements.

Building Security & Access

Coordinate visitor access and liaise with building management and security personnel.
Assist with managing office keys, access cards, and building security requirements.
Report security concerns, access issues, and maintenance matters to the appropriate contacts.

What We’re Looking For:

Previous experience in office administration, reception, office coordination, or a similar role.
Strong organizational, time-management, and multitasking skills.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
Experience with calendar management, vendor coordination, and facilities administration is an asset.
Strong attention to detail, initiative, and problem-solving abilities.
Professional, approachable, and customer-service-oriented demeanour.
Ability to handle confidential information with discretion.
Comfortable working independently while collaborating with multiple departments and stakeholders.

What We Are Looking For:

We are looking for someone who takes ownership, anticipates office needs, and takes pride in creating an organized and professional workplace. The successful candidate will be a reliable point of contact for employees and leadership, ensuring the Head Office operates smoothly and efficiently.

Why You’ll Love Working Here:

Global Career Pathways & Mobility: Cross-training opportunities across INK Entertainment venues, with room to grow into leadership roles locally and globally.
Perks & Discounts: Dining discounts across all INK Entertainment venues, early event access.
Culture & Mentorship: Direct guidance from leaders, structured skill development, and a supportive team environment.

Compensation:

The anticipated salary range for this position is $47,000–$50,000 annually, depending on the successful candidate’s experience, qualifications, and overall fit for the role.

Diversity, Equity & Inclusion

At INK Entertainment, we believe great experiences are created by diverse teams and unique perspectives. We consider all qualified applicants without regard to race, colour, ancestry, place of origin, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by the Ontario Human Rights Code.

Accessibility

We are committed to providing persons with disabilities equal opportunities regarding all employment activities, including access to jobs and accommodations during employment as required, in accordance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available on request for candidates taking part in all aspects of the selection process.

Ready to build your future with us? Apply today!

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More about this job

Responsibilities

Manage reception and day-to-day office operations, including facilities, supplies, vendors, meeting logistics, and building access. Provide administrative and calendar support to the VP of Marketing and leadership, and coordinate office-related employee onboarding and offboarding.

Requirements

Previous experience in office administration, reception, office coordination, or a similar role is required, along with strong organizational, communication, multitasking, and problem-solving abilities. Candidates should be proficient in Microsoft Office and able to handle confidential information professionally; calendar management, vendor coordination, and facilities administration experience are assets.

Skills

Office Administration
Reception
Organization
Time Management
Multitasking
Verbal Communication
Written Communication
Microsoft Outlook
Microsoft Word
Microsoft Excel
Calendar Management
Vendor Coordination
Facilities Administration
Attention to Detail
Problem-Solving
Confidentiality

Benefits

Dining Discounts
Early Event Access
Cross-Training Opportunities
Career Growth Opportunities
Mentorship
Structured Skill Development

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Reception
Office Coordination
Facilities Administration
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Calendar Management
Meeting Scheduling
Vendor Coordination
Building Management
Office Supplies
Inventory Management
Catering Coordination
Employee Onboarding
Employee Offboarding
Access Cards
Building Security
Confidential Information
Data Entry
Document Preparation
Scheduling
Entertainment
Hospitality

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