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Added 4 hours ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 4 hours ago
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Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 4 hours ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 4 hours ago
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Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 5 hours ago
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Project Coordinator, BORN Ontario Temporary Full-Time (1.0) (until November 2027)
CHEO
Ottawa, ON
- Full-time
The Project Coordinator contributes to the development, implementation, evaluation, and on-going coordination of activities related to BORN projects and initiatives. The incumbent will have…
Added 6 hours ago
K
Partner Administrative Assistant, Indirect Tax
KPMG
ON · Toronto, Ontario
- Full-time
Assist in the proposal process as required, working with the proposal team and proposal coordinator.
Added 8 hours ago
PE
Junior Construction Coordinator, Administrator
PTW Energy Services
Nisku, AB
- Full-time
At PTW, we're looking for a Junior Construction Coordinator, Administrator who is organized, proactive, and ready to build their career in construction project coordination. If you enjoy…
Added 8 hours ago
S&
Retail Operations Coordinator
Silk & Snow
Toronto, ON
- Full-time
…best-in-class retail experience. We’re hiring a Retail Operations Coordinator to support the day-to-day operational success of our growing store network. You’re someone who thrives on…
Added 8 hours ago
TU
Research Coordinator
The University of British Columbia
Vancouver, BC
- $37.45 to $53.81 CAD / hour
- Full-time
All work performed by the research coordinator will be reviewed by the Principal Investigator. Inappropriate judgment or error on the part of the research coordinator will result in wasted…
Added 9 hours ago
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RAI Coordinator
AgeCare
Toronto, ON · AgeCare Westbury
- Full-time
The RAI (Resident Assessment Instrument) Coordinator is responsible for the overall administration, organization, education, co-ordination, and implementation of the Minimum Data Set (MDS)…
Added 9 hours ago
EI
Site Security Coordinator
EBC Inc.
Ottawa, ON
- Full-time
We are currently looking to add a Site Security Coordinator to the team in Ottawa.
Added 10 hours ago
CT
TECHNICAL INTEGRATION & CONVERSION COORDINATOR - RIS / PACS
Chrome Technologies
Montreal, QC
- Full-time
We are looking for a Digital Health-IT Cutover Coordinator to join our team of consultants in our Montreal office on a permanent basis.
Added 10 hours ago
KP
Coordinator - Curriculum - Competition ID: 4868
Kwantlen Polytechnic University
Surrey, BC
- Full-time
We are currently seeking a Coordinator - Curriculum to join our Records, Curriculum and Graduation team.
Added 10 hours ago
FH
Administrative Coordinator
Fuze HR Solutions
Mississauga, ON
- Full-time
The Administrative Coordinator is responsible for a variety of functions in supporting the President and department managers in efforts such as preparing reports, scheduling appointments,…
Added 10 hours ago
KP
Coordinator - Curriculum
Kwantlen Polytechnic University
Surrey, BC
- Full-time
- Temporary
We are currently seeking a Coordinator - Curriculum to join our Records, Curriculum and Graduation team.
Added 11 hours ago
TU
Clinical Education Program Coordinator, UG/PG (RIH)
The University of British Columbia
Kamloops, BC
- $4,981 to $5,713 CAD / month
- Full-time
The incumbent reports directly to the RIH Site Coordinator (UG/PG) and takes direction form the FP PGME Site Coordinator regarding FP PGME deliverables. The incumbent, works closely with…
Added 11 hours ago
BB
Service Coordinator
Bosch Building Technologies North America
Regina, SK
- Full-time
The Service Coordinator is responsible for the efficient scheduling of technical resources and assignments. The Service Coordinator utilizes ticketing, and other systems as tools to…
Added 11 hours ago
TU
Communications Coordinator
The University of British Columbia
Kelowna, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
Manages project timelines and deliverables, coordinating with content providers, editors, designers, and external services.
Added 11 hours ago
CG
Project Accounting Coordinator
Casman Group
AB · Edmonton, AB
- Full-time
We are seeking an enthusiastic and detail-oriented Project Accounting Coordinator to join our team in a full-time, in-office role. This is an excellent opportunity for someone with an…
Added 11 hours ago
UO
Clinical Education Program Coordinator, UG/PG (RIH)
University of British Columbia
Kamloops, BC · IH | Kamloops Royal Inland Hospital (KRIH)
- $4,981 to $5,713 CAD / month
- Full-time
The incumbent reports directly to the RIH Site Coordinator (UG/PG) and takes direction form the FP PGME Site Coordinator regarding FP PGME deliverables. The incumbent, works closely with…
Added 11 hours ago
E
IT Operations & Procurement Coordinator - 6 Months Fixed Term
Ecolab
Calgary, AB · CAN-Calgary Plant Starfield
- Full-time
CoolIT is seeking an IT Operations & Procurement Coordinator for a six-month full-time contract supporting day-to-day IT operations, technology procurement, equipment coordination, and IT…
Added 11 hours ago
M
Coordonnateur·trice au développement des tissus / Fabric Development Coordinator
Manmade
Montreal, QC
- Full-time
We’re looking for a proactive and detail-oriented Fabric Development Coordinator to support the development, testing and sourcing of fabrics for our products.
Added 12 hours ago
E
Planning & Scheduling Coordinator
EllisDon
Edmonton, AB
- Full-time
You as a Planning & Scheduling Coordinator will:
Added 12 hours ago
NA
Estimating Co-op Student
North American Construction Group Inc.
Acheson, AB
- Other
Developing and issuing Requests for Quotation (RFQ) packages to subcontractors and suppliers; coordinating with them to ensure scope alignment and compliance with project requirements.
Added 12 hours ago
SC
System Implementation Specialist
SFIR Consulting Ltd.
Toronto, ON · North York, ON
- Full-time
Documents decisions, assumptions, and actions taken throughout an engagement, clearly enough that the Project Coordinator can track status without following up.

Inn From The Cold

Business Operations Coordinator

Calgary, AB, T2P 0Z1, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 26, 2026

Original job description

Are you a changemaker? Come on INN!

Who Are We?

We’re an amazing team, doing amazing things every day. Inn from the Cold is the largest organization in the Calgary region dedicated to supporting families experiencing a housing crisis.

At Inn from the Cold, we offer more than a job; we provide an opportunity to make a profound impact on the lives of families in need. Our values guide us - compassion, accountability, respect, inclusivity, courage, and innovation. We are driven by our vision of a thriving community where every child and family has a safe and stable place to call home.

We prioritize people, recognizing the uniqueness and worth of everyone who walks through our doors. Our commitment to reconciliation and equity is not just a statement; it's a journey we're dedicated to, actively working alongside Indigenous peoples and marginalized communities to dismantle oppressive structures. As a trauma informed organization, we create a safe and supportive environment, promoting healing and resilience.

We are a multidisciplinary team united by a shared vision, mission and values. Collaboration is at the heart of our work, and we believe that diverse perspectives drive our success. It is this diversity and the respect and value we have for each other and our community that makes us stronger.

If this sounds like a place where you would want to work, please review the position below to see if there’s a fit with your skills and experience.

What Are We Looking For?

Position Title Business Operations Coordinator
Job Type Full Time
Department Operations
Reports to Vice President, Operational Services

Position Overview

The Business Operations Coordinator provides dedicated coordination of the office environment and administrative systems that support Operational Services. The role is responsible for day-to-day workplace administration, operational records and tracking, lease and property administration, vendor and office coordination, and administrative follow-through within Operational Services.

Working closely with the Vice President, Operational Services and Operations team, the position helps ensure operational information, records, workplace requirements and assigned actions are organized, accurate and followed through.

The role works collaboratively across departments, including Human Resources, and may provide occasional administrative and logistical support for organization-wide operational initiatives.

What You’ll Do

Maintain operational records, trackers, vendor documentation, contracts, warranties, forms and templates.
Coordinate Operational Services meetings, including scheduling, agendas, minutes, materials and action-item tracking.
Assist with preparation of operational dashboards, reports, approval packages and project documentation.
Prepare lease and occupancy documentation for review and approval.
Coordinate administrative communication and documentation with landlords, property managers and other service providers as assigned.
Maintain critical-date tracking for lease renewals, expiries, notices and other property-related requirements.
Track operational actions arising from safety inspections, incidents or identified workplace issues.
Coordinate administrative follow-up on Operational Services priorities, projects and decisions.
Coordinate office supplies, purchasing, inventory, distribution and replenishment.
Coordinate seating plans, furniture requirements, office moves, access cards and workstation setup.

This position description reflects the general duties of the role, but is not intended to include all duties that may be inherent in the position. Business Operations Coordinator may be asked to perform other duties as required or assigned.

What You Bring to Our Mission

Post- secondary education in business administration, office administration, operations, property administration or a related field, or an equivalent combination of education and relevant experience.
Approximately three years of progressive experience in office administration, workplace coordination, operations support, property or lease administration, or a comparable coordination role.
Experience coordinating office services, vendors, workstations, access, office moves or related workplace requirements.
Demonstrated experience maintaining records, trackers, meeting documentation and action-item follow-up.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Experience maintaining workplace safety, inspection or operational compliance records is considered an asset.
Experience supporting lease, property or contract administration is considered an asset.

Our Commitment

Join us in a workplace where your actions contribute to breaking down barriers, fostering equity, and creating a truly inclusive and antiracist space. At Inn from the Cold, you're not just an employee but a crucial part of a community, making a difference in the lives of those who need it most.

Diversity, Equity and Inclusion: The INN is deeply committed to building a workplace where inclusion is valued and prioritized. We welcome and encourage applicants from diverse backgrounds and experiences. If you are passionate about our mission and can contribute to our team, we encourage you to apply, even if you don't meet every qualification listed. We value unique perspectives and are committed to building a team that represents a variety of talents and skills. We are proud to be an equal opportunity employer seeking to create a welcoming and diverse environment.

All qualified applicants will receive consideration for employment without regard to race, colour, religious beliefs, gender, gender identity or expression, family status, marital status, sexual orientation, place of origin, source of income, mental and physical disability, age or veteran status.

Join Our Team

We are excited to hear from you! We invite you to join our movement to end family homelessness in our city. If you are passionate about making a difference and meet the qualifications above, please submit your resume and cover letter by clicking ‘Apply Now’.

The successful candidate must satisfactorily complete a Police Information Check with Vulnerable Sector Search and a Child Intervention Record Check.

Application Deadline: Applications will be accepted until a successful candidate is found.

Inn from the Cold is committed to providing reasonable accommodations to qualified individuals with disabilities in the employment application process. To request an accommodation, please contact us at HR@innfromthecold.org before your interview.

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More about this job

Responsibilities

The Business Operations Coordinator manages day-to-day office administration, including records, vendor documentation, and lease tracking. They also provide logistical support for operational services, such as meeting coordination, office supply management, and workplace setup.

Requirements

Candidates must have post-secondary education in business or office administration and approximately three years of progressive experience in operations or workplace coordination. Strong organizational skills and the ability to manage multiple priorities are essential for this role.

Skills

Office administration
Operations support
Property administration
Lease administration
Vendor management
Records management
Meeting coordination
Action-item tracking
Data reporting
Inventory management
Purchasing
Workplace safety
Contract administration
Organizational skills
Administrative support

Visa sponsorship

Not detected in the job text

Keywords

Business Operations
Office Administration
Property Management
Lease Administration
Vendor Coordination
Operational Records
Compliance
Workplace Safety
Inventory Control
Procurement
Project Documentation
Administrative Support
Trauma-informed
Non-profit
Social Services
Operations Support
Contract Management
Facility Coordination

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