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Added 8 mins ago
D1
Senior Mechanical Project Coordinator
Division 15 Mechanical
Richmond, BC
- Full-time
The Senior Project Coordinator is responsible for the coordination of assigned Commercial, Institutional and/or District Energy mechanical contracts.
Added 22 mins ago
FH
Supervisor, Fluoroscopy/General Procedures
Fraser Health Authority
White Rock, BC
- $48.63 to $60.74 CAD / hour
- Full-time
We are committed to staff wellness and planetary health and have active working groups to support these initiatives. In addition, we value career advancement and offer professional…
Added 22 mins ago
T
Subcontract Coordinator
TEEMA
Vancouver, BC
- $45 to $68 CAD / hour
- Contract
We are seeking an experienced Senior Subcontracts Specialist to support large-scale marine construction and complex capital projects.
Added 23 mins ago
SP
Proposal Coordinator
Spark Power
AB · Edmonton, AB
- Full-time
Spark Power, a trusted partner in energy in North America, is seeking a highly organized and detail-oriented Proposal Coordinator to support proposal development, prequalification…
Added 23 mins ago
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Design Build Coordinator
Ledcor
Vancouver, BC
- Full-time
…Building Construction team in Vancouver, BC, as a Design-Build Coordinator and help support the delivery of complex Design-Build…
Added 38 mins ago
NG
Fleet Equipment Coordinator
Nuna Group of Companies
Edmonton, AB
- Other
The Nuna Group of Companies is now accepting resumes for a Fleet Equipment Coordinator. Reporting to the Corporate Fleet Manager, the Fleet Equipment Coordinator will be accountable for…
Added 53 mins ago
KP
Coordinator - Curriculum - Competition ID: 4868
Kwantlen Polytechnic University
Surrey, BC
- Full-time
Employee Group: Support Staff (BC General Employees Union)
Added 53 mins ago
FH
Administrative Coordinator
Fuze HR Solutions
Mississauga, ON
- Full-time
The Administrative Coordinator is responsible for a variety of functions in supporting the President and department managers in efforts such as preparing reports, scheduling appointments,…
Added 1 hour ago
OT
Special Projects Coordinator - Limited Term
Ontario Tech University
Oshawa, ON
- Internship
…Engineering and Applied Science (FEAS), the Special Projects Coordinator will oversee the communications and marketing activities of the Faculty as well as coordination of Faculty events…
Added 1 hour ago
TU
Clinical Education Program Coordinator, UG/PG (RIH)
The University of British Columbia
Kamloops, BC
- $4,981 to $5,713 CAD / month
- Full-time
BCGEU OK Salaried - Support Services Assistant IV
Added 1 hour ago
BB
Service Coordinator
Bosch Building Technologies North America
Regina, SK
- Full-time
…returns, verify/receive drop-shipment invoices and assist with project audits, monitor parts received are issued to techs for installation on service work orders, and support with physical…
Added 1 hour ago
TU
Communications Coordinator
The University of British Columbia
Kelowna, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
Coordinates the creation and delivery of communications materials to support events, workshops, and engagement initiatives.
Added 1 hour ago
RH
Recruitment Coordinator
Robert Half
Vancouver, BC
- $58,000 to $62,000 CAD / year
- Full-time
…detail-oriented, and proactive professional who thrives in a fast-paced, project-driven environment. Supporting a diverse portfolio of client engagements across Western Canada, the…
Added 1 hour ago
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Construction Estimator
W3Global
Wolfville, NS
- Full-time
We are seeking a Construction Estimator & Project Coordinator to join our growing construction team.
Added 1 hour ago
CG
Project Coordinator
Casman Group
AB · Edmonton, AB
- Full-time
We are seeking a Project Coordinator to play a key role in managing scope, schedule, cost, and quality for our clients.
Added 1 hour ago
CG
Project Accounting Coordinator
Casman Group
AB · Edmonton, AB
- Full-time
We are seeking an enthusiastic and detail-oriented Project Accounting Coordinator to join our team in a full-time, in-office role. This is an excellent opportunity for someone with an…
Added 1 hour ago
UO
Clinical Education Program Coordinator, UG/PG (RIH)
University of British Columbia
Kamloops, BC · IH | Kamloops Royal Inland Hospital (KRIH)
- $4,981 to $5,713 CAD / month
- Full-time
BCGEU OK Salaried - Support Services Assistant IV
Added 1 hour ago
E
IT Operations & Procurement Coordinator - 6 Months Fixed Term
Ecolab
Calgary, AB · CAN-Calgary Plant Starfield
- Full-time
CoolIT is seeking an IT Operations & Procurement Coordinator for a six-month full-time contract supporting day-to-day IT operations, technology procurement, equipment coordination, and IT…
Added 1 hour ago
CF
Administrative Coordinator, Operations
Cadillac Fairview
London, ON
- Full-time
Support the Operations Manager in the preparation of RFP documents, while also preparing construction documents, including but not limited to Canadian Construction Document Communication…
Added 1 hour ago
M
Coordonnateur·trice au développement des tissus / Fabric Development Coordinator
Manmade
Montreal, QC
- Full-time
We’re looking for a proactive and detail-oriented Fabric Development Coordinator to support the development, testing and sourcing of fabrics for our products.
Added 1 hour ago
PE
Coordinateur des partenariats/Partnerships Coordinator
Provincial Employment Roundtable - Table ronde provinciale sur l’emploi
Montreal, QC
- Full-time
PERT is seeking an organized and relationship-oriented Partnerships Coordinator to support the development and management of PERT’s partnerships, sectoral engagement, and funding…
Added 2 hours ago
Strategic Coordinator, Communications & Business Intelligence
City of Edmonton
AB
Reporting directly to the Branch Manager, Communications and Business Intelligence, the Strategic Coordinator plays a vital role in strategy development, issues management, and the…
Added 2 hours ago
NA
Estimating Co-op Student
North American Construction Group Inc.
Acheson, AB
- Other
Developing and issuing Requests for Quotation (RFQ) packages to subcontractors and suppliers; coordinating with them to ensure scope alignment and compliance with project requirements.
Added 2 hours ago
SC
System Implementation Specialist
SFIR Consulting Ltd.
Toronto, ON · North York, ON
- Full-time
Documents decisions, assumptions, and actions taken throughout an engagement, clearly enough that the Project Coordinator can track status without following up.
Added 2 hours ago
AC
Parts & Operations Support Coordinator
A&H Custom Machine
Burlington, ON
- Full-time
We are seeking a Parts & Operations Support Coordinator to join our team in Burlington, Ontario. This position supports customer parts administration, inventory management, and logistics…

Inn From The Cold

Business Operations Coordinator

Calgary, AB, T2P 0Z1, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 26, 2026

Original job description

Are you a changemaker? Come on INN!

Who Are We?

We’re an amazing team, doing amazing things every day. Inn from the Cold is the largest organization in the Calgary region dedicated to supporting families experiencing a housing crisis.

At Inn from the Cold, we offer more than a job; we provide an opportunity to make a profound impact on the lives of families in need. Our values guide us - compassion, accountability, respect, inclusivity, courage, and innovation. We are driven by our vision of a thriving community where every child and family has a safe and stable place to call home.

We prioritize people, recognizing the uniqueness and worth of everyone who walks through our doors. Our commitment to reconciliation and equity is not just a statement; it's a journey we're dedicated to, actively working alongside Indigenous peoples and marginalized communities to dismantle oppressive structures. As a trauma informed organization, we create a safe and supportive environment, promoting healing and resilience.

We are a multidisciplinary team united by a shared vision, mission and values. Collaboration is at the heart of our work, and we believe that diverse perspectives drive our success. It is this diversity and the respect and value we have for each other and our community that makes us stronger.

If this sounds like a place where you would want to work, please review the position below to see if there’s a fit with your skills and experience.

What Are We Looking For?

Position Title Business Operations Coordinator
Job Type Full Time
Department Operations
Reports to Vice President, Operational Services

Position Overview

The Business Operations Coordinator provides dedicated coordination of the office environment and administrative systems that support Operational Services. The role is responsible for day-to-day workplace administration, operational records and tracking, lease and property administration, vendor and office coordination, and administrative follow-through within Operational Services.

Working closely with the Vice President, Operational Services and Operations team, the position helps ensure operational information, records, workplace requirements and assigned actions are organized, accurate and followed through.

The role works collaboratively across departments, including Human Resources, and may provide occasional administrative and logistical support for organization-wide operational initiatives.

What You’ll Do

Maintain operational records, trackers, vendor documentation, contracts, warranties, forms and templates.
Coordinate Operational Services meetings, including scheduling, agendas, minutes, materials and action-item tracking.
Assist with preparation of operational dashboards, reports, approval packages and project documentation.
Prepare lease and occupancy documentation for review and approval.
Coordinate administrative communication and documentation with landlords, property managers and other service providers as assigned.
Maintain critical-date tracking for lease renewals, expiries, notices and other property-related requirements.
Track operational actions arising from safety inspections, incidents or identified workplace issues.
Coordinate administrative follow-up on Operational Services priorities, projects and decisions.
Coordinate office supplies, purchasing, inventory, distribution and replenishment.
Coordinate seating plans, furniture requirements, office moves, access cards and workstation setup.

This position description reflects the general duties of the role, but is not intended to include all duties that may be inherent in the position. Business Operations Coordinator may be asked to perform other duties as required or assigned.

What You Bring to Our Mission

Post- secondary education in business administration, office administration, operations, property administration or a related field, or an equivalent combination of education and relevant experience.
Approximately three years of progressive experience in office administration, workplace coordination, operations support, property or lease administration, or a comparable coordination role.
Experience coordinating office services, vendors, workstations, access, office moves or related workplace requirements.
Demonstrated experience maintaining records, trackers, meeting documentation and action-item follow-up.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Experience maintaining workplace safety, inspection or operational compliance records is considered an asset.
Experience supporting lease, property or contract administration is considered an asset.

Our Commitment

Join us in a workplace where your actions contribute to breaking down barriers, fostering equity, and creating a truly inclusive and antiracist space. At Inn from the Cold, you're not just an employee but a crucial part of a community, making a difference in the lives of those who need it most.

Diversity, Equity and Inclusion: The INN is deeply committed to building a workplace where inclusion is valued and prioritized. We welcome and encourage applicants from diverse backgrounds and experiences. If you are passionate about our mission and can contribute to our team, we encourage you to apply, even if you don't meet every qualification listed. We value unique perspectives and are committed to building a team that represents a variety of talents and skills. We are proud to be an equal opportunity employer seeking to create a welcoming and diverse environment.

All qualified applicants will receive consideration for employment without regard to race, colour, religious beliefs, gender, gender identity or expression, family status, marital status, sexual orientation, place of origin, source of income, mental and physical disability, age or veteran status.

Join Our Team

We are excited to hear from you! We invite you to join our movement to end family homelessness in our city. If you are passionate about making a difference and meet the qualifications above, please submit your resume and cover letter by clicking ‘Apply Now’.

The successful candidate must satisfactorily complete a Police Information Check with Vulnerable Sector Search and a Child Intervention Record Check.

Application Deadline: Applications will be accepted until a successful candidate is found.

Inn from the Cold is committed to providing reasonable accommodations to qualified individuals with disabilities in the employment application process. To request an accommodation, please contact us at HR@innfromthecold.org before your interview.

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More about this job

Responsibilities

The Business Operations Coordinator manages day-to-day office administration, including records, vendor documentation, and lease tracking. They also provide logistical support for operational services, such as meeting coordination, office supply management, and workplace setup.

Requirements

Candidates must have post-secondary education in business or office administration and approximately three years of progressive experience in operations or workplace coordination. Strong organizational skills and the ability to manage multiple priorities are essential for this role.

Skills

Office administration
Operations support
Property administration
Lease administration
Vendor management
Records management
Meeting coordination
Action-item tracking
Data reporting
Inventory management
Purchasing
Workplace safety
Contract administration
Organizational skills
Administrative support

Visa sponsorship

Not detected in the job text

Keywords

Business Operations
Office Administration
Property Management
Lease Administration
Vendor Coordination
Operational Records
Compliance
Workplace Safety
Inventory Control
Procurement
Project Documentation
Administrative Support
Trauma-informed
Non-profit
Social Services
Operations Support
Contract Management
Facility Coordination

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