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Insight Advantage

administrative assistant - office

Leamington, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 25, 2026
Posting language: English
Posted: Sep 25, 2026

Original job description

Overview

Languages

English

Education

College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
or equivalent experience

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

Arrange and co-ordinate seminars, conferences, etc.
Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
Coordinate the flow of information within the team
Direct staff
Open and distribute mail and other materials
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Advise senior management
Respond to employee questions and complaints
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Conduct research
Perform data entry
Provide customer service
Maintain and manage digital database
Perform basic bookkeeping tasks

Experience and specialization

Computer and technology knowledge

Sage Accounting Software
MS Excel
MS Outlook
MS PowerPoint
MS Windows
MS Word
Electronic scheduler
Database software
MS Office
Computerized bookkeeping system

Technical terminology

Business

Additional information

Security and safety

Vulnerable sector check

Transportation/travel information

Public transportation is available

Work conditions and physical capabilities

Ability to work independently
Fast-paced environment
Tight deadlines
Attention to detail
Repetitive tasks

Personal suitability

Ability to multitask
Excellent written communication
Organized
Accurate
Reliability
Time management
Accountability
Dependability
Due diligence

Benefits

Other benefits

Free parking available
Learning/training paid by employer
Team building opportunities
Variable or compressed work week

Apply About employer

More about this job

Responsibilities

Coordinate office and HR activities, manage communications and records, schedule appointments, and support meetings and events. Provide customer service, respond to employee inquiries, conduct research, enter data, maintain databases, and perform basic bookkeeping.

Requirements

Requires a college, CEGEP, or other non-university certificate or diploma from a program lasting 3 months to less than 1 year, or equivalent experience. Requires 7 months to less than 1 year of experience, English proficiency, and familiarity with office software, databases, and computerized bookkeeping; a vulnerable sector check is also required.

Skills

Office Administration
Human Resources Coordination
Staff Direction
Appointment Scheduling
Meeting Coordination
Records Management
Data Entry
Customer Service
Written Communication
Bookkeeping
Database Management
Microsoft Office
Sage Accounting Software
Time Management
Attention to Detail
Multitasking

Benefits

Free Parking
Employer-Paid Learning and Training
Team-Building Opportunities
Variable or Compressed Work Week

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Human Resources
Seminar Coordination
Conference Coordination
Information Flow
Mail Distribution
Meeting Minutes
Office Procedures
Appointment Scheduling
Telephone Support
Electronic Inquiries
Data Compilation
Employee Relations
Filing Systems
Correspondence Proofreading
Research
Data Entry
Customer Service
Digital Database Management
Basic Bookkeeping
Sage Accounting Software
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Microsoft Windows
Microsoft Word
Electronic Scheduler
Database Software
Computerized Bookkeeping
Vulnerable Sector Check

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