administrative assistant - office
- Leamington, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Overview
Languages
English
Education
7 months to less than 1 year
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
Computer and technology knowledge
Security and safety
Other benefits
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
- or equivalent experience
7 months to less than 1 year
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
- Coordinate the flow of information within the team
- Direct staff
- Open and distribute mail and other materials
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Advise senior management
- Respond to employee questions and complaints
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Perform basic bookkeeping tasks
Computer and technology knowledge
- Sage Accounting Software
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- Database software
- MS Office
- Computerized bookkeeping system
- Business
Security and safety
- Vulnerable sector check
- Public transportation is available
- Ability to work independently
- Fast-paced environment
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Ability to multitask
- Excellent written communication
- Organized
- Accurate
- Reliability
- Time management
- Accountability
- Dependability
- Due diligence
Other benefits
- Free parking available
- Learning/training paid by employer
- Team building opportunities
- Variable or compressed work week
More about this job
Responsibilities
Coordinate office and HR activities, manage communications and records, schedule appointments, and support meetings and events. Provide customer service, respond to employee inquiries, conduct research, enter data, maintain databases, and perform basic bookkeeping.
Requirements
Requires a college, CEGEP, or other non-university certificate or diploma from a program lasting 3 months to less than 1 year, or equivalent experience. Requires 7 months to less than 1 year of experience, English proficiency, and familiarity with office software, databases, and computerized bookkeeping; a vulnerable sector check is also required.
Skills
- Office Administration
- Human Resources Coordination
- Staff Direction
- Appointment Scheduling
- Meeting Coordination
- Records Management
- Data Entry
- Customer Service
- Written Communication
- Bookkeeping
- Database Management
- Microsoft Office
- Sage Accounting Software
- Time Management
- Attention to Detail
- Multitasking
Benefits
- Free Parking
- Employer-Paid Learning and Training
- Team-Building Opportunities
- Variable or Compressed Work Week
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Human Resources
- Finance & Accounting
- Customer Service & Support
Keywords
- Office Administration
- Human Resources
- Seminar Coordination
- Conference Coordination
- Information Flow
- Mail Distribution
- Meeting Minutes
- Office Procedures
- Appointment Scheduling
- Telephone Support
- Electronic Inquiries
- Data Compilation
- Employee Relations
- Filing Systems
- Correspondence Proofreading
- Research
- Data Entry
- Customer Service
- Digital Database Management
- Basic Bookkeeping
- Sage Accounting Software
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Windows
- Microsoft Word
- Electronic Scheduler
- Database Software
- Computerized Bookkeeping
- Vulnerable Sector Check