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Added 11 mins ago
UO
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IG
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Insight Global

Bilingual EA & Site Coordinator

Montreal, QC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Bilingual EA & Site Coordinator

Contract: 12 months + extensions

Hybrid: Montreal

Rate: $35/hr

Job Description

Insight Global is seeking a Bilingual Executive Assistant & Site Coordinator. The successful individual will provide high-level executive support while serving as a key point of coordination for the Montreal office. This individual will manage complex scheduling and competing priorities while supporting employee engagement, events, vendors, committees, and broader site initiatives. The ideal candidate is a strong problem solver who can work independently, build relationships across teams, and confidently prioritize the requests and tasks.

Required Skills & Experience

Fully bilingual in French and English, with strong professional speaking, reading, and writing skills. Previous Executive Assistant, senior administrative support, office management or comparable experience in a professional environment. Demonstrated experience managing complex calendars and competing priorities. Exceptional confidentiality, discretion and judgment, particularly when handling executive information. Strong organizational and multitasking skills with the ability to manage several priorities simultaneously. Ability to prioritize independently, make sound judgment calls, and recognize when to say no, redirect a request, or escalate an issue. Strong interpersonal and diplomatic communication skills, with confidence interacting with executives and employees across different business units. Highly proactive and resourceful with a problem-solver mindset. Comfortable figuring things out independently rather than relying on extensive direction. Comfortable working in a highly visible, people-facing role.

Nice to Have Skills & Experience

Previous experience supporting a senior executive or GM-level leader. Experience in hospitality, events, sales or another high-touch client-facing environment where white-glove service and responsiveness were important. Office Manager or Site Coordinator experience supporting a large employee population. Hands-on experience planning and coordinating corporate events, employee engagement initiatives or office-wide programming. Experience managing vendors, event budgets, invoices, expenses, and logistics.

Responsibilities

Manage complex executive scheduling and competing calendar priorities. Handle confidential information with discretion and sound judgment. Coordinate meetings, presentations, reports, expenses, invoices, and administrative activities. Prioritize requests and determine what requires immediate attention. Act as a key point of contact for Montreal office initiatives and activities. Coordinate employee events, engagement activities, vendors, budgets, and logistics. Support health and safety, francization, emergency preparedness, and other site committees. Partner across business units to address site needs and support employee experience. Proactively solve problems and operate independently with minimal direction.

We may use artificial intelligence tools to assist with the screening, assessment, or selection of potential applicants for this position.

Vacancy: This posting is for a currently vacant role, and the successful candidate will be hired into an existing open position.

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More about this job

Responsibilities

Manage executive calendars, confidential information, meetings, reports, expenses, and competing administrative priorities. Coordinate Montreal office initiatives, employee events, vendors, budgets, logistics, and site committees while partnering across business units and resolving issues independently.

Requirements

Candidates must be professionally fluent in French and English and have experience in executive or senior administrative support, office management, or a comparable role. They should demonstrate strong calendar management, discretion, organization, prioritization, diplomatic communication, and independent problem-solving skills.

Skills

Executive Support
Complex Calendar Management
Confidentiality and Discretion
Prioritization
Organizational Skills
Multitasking
Interpersonal Communication
Diplomacy
Problem-Solving
Office Management
Site Coordination
Event Planning
Vendor Management
Budget and Invoice Management
Employee Engagement
Bilingual Communication

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Site Coordinator
Executive Support
Calendar Management
Confidential Information
Administrative Support
Office Management
Site Initiatives
Employee Engagement
Corporate Events
Vendor Management
Event Budgets
Invoices
Expenses
Meeting Coordination
Presentations
Reports
Health and Safety
Francization
Emergency Preparedness
Site Committees
Employee Experience
French
English
Problem-Solving

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