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Added 25 mins ago
R
Intermediate Business Analyst – Health & Safety Action Plan (short term)
Resonaite
Ottawa, ON
- Contract
…document meetings, keep front-line staff informed of progress, and support the team through an upcoming management…
Added 25 mins ago
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ACCESS ALS Program Development Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Temporary
…partners of Access ALS across Canada. The role is for a Network Coordinator to support the sites both at the ALS Phase 1 group of the CIM of the MUHC RI and the ACCESS ALS clinical trial…
Added 25 mins ago
DG
Delivery Coordinator
Dilawri Group of Companies
Vancouver, BC
- Full-time
Mercedes-Benz Vancouver is currently looking to fill the position of Delivery Coordinator.
Added 25 mins ago
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Senior Coordinator, Accounts Receivable
Raise
Calgary, AB
- Full-time
The Senior Coordinator, Accounts Receivable, joins an established team of five and is responsible for full-cycle accounts receivable, ensuring transaction accuracy, timely collections, and…
Added 39 mins ago
T
Ops Gear Coordinator
TownPost
Blackfalds, AB
- Full-time
We are excited to offer an internal opportunity for the position of Aviation Ops Gear & Asset Coordinator at Mustang Helicopters!
Added 55 mins ago
BB
Service Coordinator
Bosch Building Technologies North America
Vancouver, BC
- Full-time
Responsible for the efficient scheduling of technical resources and assignments, the Service Coordinator utilizes ticketing, and other systems as tools to coordinate, communicate, and…
Added 55 mins ago
WA
Delivery Coordinator
Wood Automotive Group
Calgary, AB
- Full-time
…40 years, is offering an exciting opportunity for a Delivery Coordinator to join the Taza Park Volkswagen…
Added 1 hour ago
EI
Media Operations & Technology Coordinator
EarthLabs, Inc. (TSXV: SPOT | OTCQX: SPOFF | FSE: 8EK0)
Canada
- Full-time
The Media Operations & Technology Coordinator is responsible for coordinating and overseeing print and digital advertising and editorial production across The Northern Miner Group's…
Added 2 hours ago
BC
Bed Allocator
Brant Community Healthcare System
Brantford, ON
- Full-time
Investing in You – Access to a centralized Education Fund, tuition support, and professional development opportunities.
Added 2 hours ago
SN
Patient Care Coordinator
Sage Naturopathic Clinic
Oakville, ON
- Full-time
…for a reliable, organized, and detail-oriented Patient Care Coordinator to join our front desk team in…
Added 2 hours ago
HD
Human Resources Coordinator
Hotel Dieu Shaver Health and Rehabilitation Centre
St. Catharines, ON
- Internship
As a trusted resource for employees, leaders, unions and external partners, the Human Resources Coordinator provides guidance and support on compensation and benefits programs, maintains…
Added 2 hours ago
LC
Coordinator - System
Linamar Corporation
Guelph, ON
- Full-time
…quality policies and regulatory requirements. The Quality Systems Coordinator will work closely with cross-functional teams to drive continuous improvement, maintain documentation, and…
Added 3 hours ago
PD
Administrative Coordinator/Program Coordinator
Paul Davis Restoration of the National Capital Region, VA
Fort McMurray, AB
- Full-time
Position: Administrative Coordinator/Program Coordinator
Added 3 hours ago
LP
Youth Initiatives Coordinator
Lethbridge Polytechnic
Lethbridge, AB
- Internship
Job Title Youth Initiatives Coordinator Appointment Type Casual Position Dates November 2026 - June 30, 2027 Hours per week/FTE 14 About the Position
Added 4 hours ago
CI
Operations Liaison Coordinator
Calian in Space & Technology
Montreal, QC
- Full-time
Calian is seeking an Operations Liaison Coordinator to support a national Department of National Defence (DND) project. In this role, you will act as the primary link between project teams…
Added 4 hours ago
S&
Coordinator, Logistics
Silk & Snow
Toronto, ON
- Full-time
We are looking for a detail-oriented and proactive Logistics Coordinator - Retail to join our operations team. In this role, you will be responsible for coordinating retail order…
Added 4 hours ago
DC
Infant Mortality Initiatives Coordinator
Dayton Children's Hospital
Pavilion 1, BC
- Full-time
…lead agency for the Community & Faith-Based Maternal Health Support Services Grant through the Ohio Department of Children and Youth. This initiative supports partnerships with community-…
Added 4 hours ago
IH
Community Integration Care Coordinator | Home Health
Interior Health Authority
Barriere, BC
- Part-time
Barriere Health Centre is hiring relief part-time Community Integration Care Coordinator (CICC) located in Barriere, BC. This positions support Home Health. The end date of this relief is…
Added 4 hours ago
N&
Trust Accounting, Payroll and Benefits Coordinator
North & Company LLP Law Offices
Lethbridge, AB
- Full-time
We are seeking a detail-oriented and highly organized Trust Accounting, Payroll, and Benefits Coordinator to join our accounting team. This role will provide support to our Trust Desk…
Added 4 hours ago
LH
Coordinator
Lookout Housing and Health
New Westminster, BC
- Full-time
We provide housing and a range of support services to adults with low or no income who have few, if any, housing or support options. Because the people we serve have challenges meeting…
Added 4 hours ago
UO
Manager of Operations
University of Victoria
Victoria, BC
- Full-time
…coordination, communications, and operational infrastructure that support the Academy’s programs, partnerships, and strategic priorities. The position translates strategic direction into…
Added 4 hours ago
MN
CEG Program Coordinator
Métis Nation-Saskatchewan
Saskatoon, SK
- Full-time
POSITION TITLE: ELCC Program Coordinator – Community Enrichment Grant
Added 4 hours ago
K
Project Engineer
Kiewit
Calgary, AB
- Full-time
The Project Engineer will support construction activities by planning, organizing and implementing those management duties (i.e. engineering interface, subcontract and materials management,…
Added 4 hours ago
G
HR Coordinator - Corporate Services
Graham
Calgary, AB
- Full-time
Join our HR Operations team as a Human Resources Coordinator, supporting an exceptional employee experience across Canada and the US. Reporting to the Manager, HR Operations Excellence,…
Added 4 hours ago
K
Project Engineer
Kiewit
AB · Edmonton, AB
- Full-time
The Project Engineer will support construction activities by planning, organizing and implementing those management duties (i.e. engineering interface, subcontract and materials management,…

Insight Global

Bilingual Executive Assistant

Montreal, QC, Canada

$30 to $35 CAD / hour · Contract

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Job details

Pay: $30 to $35 CAD / hour
Job type: Contract
Apply by: Dec 4, 2026
Posting language: English
Posted: Nov 4, 2026

Original job description

Location: Montreal

Hybrid: 2-3 days a week onsite

Contract: 12 months possibility of extension

Pay Rate: $30-35

JOB DESCRIPTION

Insight Global is seeking a Bilingual Executive Assistant & Site Coordinator. The successful individual will provide high-level executive support while serving as a key point of coordination for the Montreal office. This individual will manage complex scheduling and competing priorities while supporting employee engagement, events, vendors, committees, and broader site initiatives.

The ideal candidate is a strong problem solver who can work independently, build relationships across teams, and confidently prioritize the requests and tasks.

Responsibilities

Manage complex executive scheduling and competing calendar priorities.

Handle confidential information with discretion and sound judgment.

Coordinate meetings, presentations, reports, expenses, invoices, and administrative activities.

Prioritize requests and determine what requires immediate attention.

Act as a key point of contact for Montreal office initiatives and activities.

Coordinate employee events, engagement activities, vendors, budgets, and logistics.

Support health and safety, francization, emergency preparedness, and other site committees.

Partner across business units to address site needs and support employee experience.

Proactively solve problems and operate independently with minimal direction.

REQUIRED SKILLS AND EXPERIENCE

Fully bilingual in French and English, with strong professional speaking, reading, and writing skills.

Previous Executive Assistant, senior administrative support, office management or comparable experience in a professional environment.

Demonstrated experience managing complex calendars and competing priorities.

Exceptional confidentiality, discretion and judgment, particularly when handling executive information.

Strong organizational and multitasking skills with the ability to manage several priorities simultaneously.

Ability to prioritize independently, make sound judgment calls, and recognize when to say no, redirect a request, or escalate an issue.

Strong interpersonal and diplomatic communication skills, with confidence interacting with executives and employees across different business units.

Highly proactive and resourceful with a problem-solver mindset. Comfortable figuring things out independently rather than relying on extensive direction.

Comfortable working in a highly visible, people-facing role.

NICE TO HAVE SKILLS AND EXPERIENCE

Previous experience supporting a senior executive or GM-level leader.

Experience in hospitality, events, sales or another high-touch client-facing environment where white-glove service and responsiveness were important.

Office Manager or Site Coordinator experience supporting a large employee population.

Hands-on experience planning and coordinating corporate events, employee engagement initiatives or office-wide programming.

Experience managing vendors, event budgets, invoices, expenses, and logistics.

Vacancy: This posting is for a currently vacant role, and the successful candidate will be hired into an existing open position.

*Artificial Intelligence tools are used to assist in screening and assessing applicants for this position

Apply About employer

More about this job

Responsibilities

Provide high-level executive support, including complex calendar management, meeting coordination, and handling confidential information. Coordinate Montreal office initiatives, employee events, vendors, budgets, and site committees while proactively addressing operational needs.

Requirements

Requires professional fluency in French and English, relevant executive or senior administrative support experience, and demonstrated ability to manage complex calendars and competing priorities. Candidates should exercise sound judgment and discretion, communicate diplomatically, stay highly organized, and work proactively with minimal direction.

Skills

French-English Bilingual Communication
Executive Support
Complex Calendar Management
Prioritization
Confidentiality
Discretion
Meeting Coordination
Presentation Preparation
Report Coordination
Expense Management
Invoice Coordination
Event Planning
Vendor Management
Budget Coordination
Employee Engagement
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Site Coordination
French-English Bilingualism
Calendar Management
Confidential Information
Meeting Coordination
Presentations
Reports
Expense Management
Invoices
Office Initiatives
Employee Engagement
Corporate Events
Vendor Coordination
Budget Management
Health And Safety
Francization
Emergency Preparedness
Site Committees
Administrative Support
Office Management
Prioritization
Problem Solving
Stakeholder Communication
Event Logistics

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