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Insight Global

Bilingual Executive Assistant

Montreal, QC, Canada

$30 to $35 CAD / hour · Contract

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Job details

Pay: $30 to $35 CAD / hour
Job type: Contract
Apply by: Dec 4, 2026
Posting language: English
Posted: Nov 4, 2026

Original job description

Location: Montreal

Hybrid: 2-3 days a week onsite

Contract: 12 months possibility of extension

Pay Rate: $30-35

JOB DESCRIPTION

Insight Global is seeking a Bilingual Executive Assistant & Site Coordinator. The successful individual will provide high-level executive support while serving as a key point of coordination for the Montreal office. This individual will manage complex scheduling and competing priorities while supporting employee engagement, events, vendors, committees, and broader site initiatives.

The ideal candidate is a strong problem solver who can work independently, build relationships across teams, and confidently prioritize the requests and tasks.

Responsibilities

Manage complex executive scheduling and competing calendar priorities.

Handle confidential information with discretion and sound judgment.

Coordinate meetings, presentations, reports, expenses, invoices, and administrative activities.

Prioritize requests and determine what requires immediate attention.

Act as a key point of contact for Montreal office initiatives and activities.

Coordinate employee events, engagement activities, vendors, budgets, and logistics.

Support health and safety, francization, emergency preparedness, and other site committees.

Partner across business units to address site needs and support employee experience.

Proactively solve problems and operate independently with minimal direction.

REQUIRED SKILLS AND EXPERIENCE

Fully bilingual in French and English, with strong professional speaking, reading, and writing skills.

Previous Executive Assistant, senior administrative support, office management or comparable experience in a professional environment.

Demonstrated experience managing complex calendars and competing priorities.

Exceptional confidentiality, discretion and judgment, particularly when handling executive information.

Strong organizational and multitasking skills with the ability to manage several priorities simultaneously.

Ability to prioritize independently, make sound judgment calls, and recognize when to say no, redirect a request, or escalate an issue.

Strong interpersonal and diplomatic communication skills, with confidence interacting with executives and employees across different business units.

Highly proactive and resourceful with a problem-solver mindset. Comfortable figuring things out independently rather than relying on extensive direction.

Comfortable working in a highly visible, people-facing role.

NICE TO HAVE SKILLS AND EXPERIENCE

Previous experience supporting a senior executive or GM-level leader.

Experience in hospitality, events, sales or another high-touch client-facing environment where white-glove service and responsiveness were important.

Office Manager or Site Coordinator experience supporting a large employee population.

Hands-on experience planning and coordinating corporate events, employee engagement initiatives or office-wide programming.

Experience managing vendors, event budgets, invoices, expenses, and logistics.

Vacancy: This posting is for a currently vacant role, and the successful candidate will be hired into an existing open position.

*Artificial Intelligence tools are used to assist in screening and assessing applicants for this position

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More about this job

Responsibilities

Provide high-level executive support, including complex calendar management, meeting coordination, and handling confidential information. Coordinate Montreal office initiatives, employee events, vendors, budgets, and site committees while proactively addressing operational needs.

Requirements

Requires professional fluency in French and English, relevant executive or senior administrative support experience, and demonstrated ability to manage complex calendars and competing priorities. Candidates should exercise sound judgment and discretion, communicate diplomatically, stay highly organized, and work proactively with minimal direction.

Skills

French-English Bilingual Communication
Executive Support
Complex Calendar Management
Prioritization
Confidentiality
Discretion
Meeting Coordination
Presentation Preparation
Report Coordination
Expense Management
Invoice Coordination
Event Planning
Vendor Management
Budget Coordination
Employee Engagement
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Site Coordination
French-English Bilingualism
Calendar Management
Confidential Information
Meeting Coordination
Presentations
Reports
Expense Management
Invoices
Office Initiatives
Employee Engagement
Corporate Events
Vendor Coordination
Budget Management
Health And Safety
Francization
Emergency Preparedness
Site Committees
Administrative Support
Office Management
Prioritization
Problem Solving
Stakeholder Communication
Event Logistics

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