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Added 8 mins ago
VS
Administration Office Assistant (Part-Time) - Canterbury Place (2026-11051)
Verve Senior Living
Toronto, ON · North York, ON
- Part-time
…value of our residences. Under the direction of the Office Manager, provides administrative support including clerical and reception duties for the efficient operation of the…
Added 8 mins ago
R
Project Engineering Manager
Refresco
Mississauga, ON
- Full-time
The Project Engineering Manager will be responsible for moderate to complex project planning and execution for various business opportunities. This corporate position oversees projects…
Added 8 mins ago
Bilingual Night Royal Service Agent (Part Time)
Fairmont Hotels & Resorts
Ottawa, ON
Reporting to the Royal Service & Loyalty Manager, responsibilities and essential job functions include but are not limited to the following:
Added 8 mins ago
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Responsable E-Retail - E-Retail Manager
L'Oréal
Montreal, QC
- Full-time
As the E-Retail Manager, you will be responsible for the strategic and operational management of our brands on the platform. Your role involves ensuring daily execution excellence by…
Added 8 mins ago
SC
Administrative Assistant (2 Positions)
Sheridan College
Oakville, ON
- Full-time
Reporting to the Manager, Executive Administration & Assistant Secretary to the Board of Governors, the Administrative Assistant is responsible for providing comprehensive administrative…
Added 8 mins ago
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Spécialiste de l'Activation au détail - Kérastase & Shu Uemura / Retail Activation Specialist - Kérastase & Shu Uemura
L'Oréal
Montreal, QC
- Full-time
Rattaché(e) au Trade Marketing Manager, vous pilotez la stratégie d'activation au détail et trade pour Kérastase, Shu Uemura et nos marques partenaires, en transformant les initiatives…
Added 8 mins ago
FH
Registered Nurse – GI Endoscopy/Ambulatory Care - Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $41.42 to $59.52 CAD / hour
- Other
Added 8 mins ago
AE
Product Development Lead
Arc'teryx Equipment
North Vancouver, BC
- Full-time
Supporting the Manager, Product Development in building and coaching a team of technical Product Developers, and owning the day-to-day leadership and development of the team
Added 8 mins ago
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Kiehl's Robson - Fulltime Keyholder
L'Oréal
Vancouver, BC
- Full-time
Communicate to Store Manager useful information about competition, clients or all other key events.
Added 8 mins ago
FR
Community Engagement Intern
FirstService Residential Canada
Vancouver, BC
- Internship
…experience and guidance under the VP, Strata Operations and Manager, Preferred Vendor Programs & Office Operations. The Community Engagement Intern will contribute to real projects while…
Added 8 mins ago
BH
SAP Technical Lead – Platform & BTP
BC Hydro
Burnaby, BC
- $131,100 to $165,800 CAD / year
- Full-time
Govern transport, change and release management across the landscape, using tools such as SAP Cloud ALM, Solution Manager/ChaRM or CTS+. SAP BTP and Integration
Added 9 mins ago
Product Manager, Acquisitions - May 2026
SpotHero
Toronto, ON
The Product Manager, Acquisition owns and executes on opportunities to bring new drivers to SpotHero. You'll own the acquisition roadmap, partner with product leadership on strategy, and…
Added 9 mins ago
Interim Store Director (10 Month Contract)
Sephora
Calgary, AB
…Sephora’s objectives and policies. Reporting to the District Manager the Store Director’s team can include our Talent & Business Operations Managers, Client Experience Managers, and Beauty…
Added 9 mins ago
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Stage Experience Lead - Full Time
Sephora
Langford, BC
- $22.85 to $28.55 CAD / hour
- Full-time
…Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling model and…
Added 24 mins ago
MI
AI Orchestrator Student
Mawer Investment Management
Calgary, AB
- Full-time
Intelligent monitoring and decision support - synthesize company developments and market events, track changes in investment thinking and surface risk signals or questions worth…
Added 24 mins ago
RL
Calibration Engineer - Solutions Chemistry (12-month contract)
RBR Ltd.
Ottawa, ON
- $70,000 to $90,000 CAD / year
- Contract
…and having fun along the way. From weekly lunches to social events, we’re a crew that thrives on complex, exciting challenges that have a meaningful impact on the blue planet! Ready to make…
Added 24 mins ago
RB
Senior Manager – Disclosure Transformation & Controls
Royal Bank of Canada
Toronto, ON
- Full-time
The Senior Manager of Document and Disclosures Strategy & Control Development leads the design, implementation, and governance of PBI's document management and disclosure control framework.…
Added 24 mins ago
RB
Client Advisor
Royal Bank of Canada
Truro, NS
- Part-time
…capabilities, you can build a great career with us as a future Account Manager/Banking…
Added 24 mins ago
RB
Client Advisor
Royal Bank of Canada
Crystal City, MB
- Part-time
…capabilities, you can build a great career with us as a future Account Manager/Banking…
Added 37 mins ago
GA
Career & Inclusion Consultant - Edmonton
Gateway Association Alberta
AB · Edmonton, AB
- Full-time
Reports To: Edmonton Employment Program Manager
Added 38 mins ago
MI
Inventory Manager
Metro Inc.
Toronto, ON · Etobicoke, ON
- Full-time
The Inventory Manager controls the Grocery replenishment function for all banners for a selected group of vendors and is responsible for managing inventory valued at an average of…
Added 38 mins ago
ND
Director of Marketing (Temporary)
Nest Designs
Vancouver, BC
- Full-time
This role represents a step up from Marketing Manager, shifting from hands-on campaign execution to strategic leadership, performance accountability, and team development, while remaining…
Added 38 mins ago
JS
Team Lead - Talent Acquisition
JD Sports Canada
Vancouver, BC
- Full-time
Lead and support hiring events, scaling recruitment efforts around New Store Openings (NSOs) and critical high-volume hiring seasons.
Added 38 mins ago
DG
Senior Accountant
Dilawri Group of Companies
Vancouver, BC
- Full-time
…Accountant to join our team. Reporting to the Controller/Accounting Manager, this role is responsible for full‑cycle accounting activities that support accurate financial reporting,…
Added 38 mins ago
UO
Billing Analyst, U of C Medical Group
University of Calgary
Calgary, AB
- Full-time

Insight Global

Exec Assistant and Site Coordinator

Montreal, QC, Canada

$30 to $35 CAD / hour · Contract

Apply About employer

Applications open in a new tab.

Job details

Pay: $30 to $35 CAD / hour
Job type: Contract
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

12-Month Contract; Hybrid

Pay Rate: $30 - $35/hour

Required Skills & Experience

Fully bilingual in French and English, with strong professional speaking, reading, and writing skills.

Previous Executive Assistant, senior administrative support, office management or comparable experience in a professional environment.

Demonstrated experience managing complex calendars and competing priorities.

Exceptional confidentiality, discretion and judgment, particularly when handling executive information.

Strong organizational and multitasking skills with the ability to manage several priorities simultaneously.

Ability to prioritize independently, make sound judgment calls, and recognize when to say no, redirect a request, or escalate an issue.

Strong interpersonal and diplomatic communication skills, with confidence interacting with executives and employees across different business units.

Highly proactive and resourceful with a problem-solver mindset. Comfortable figuring things out independently rather than relying on extensive direction.

Comfortable working in a highly visible, people-facing role.

Nice to Have Skills & Experience

Previous experience supporting a senior executive or GM-level leader.

Experience in hospitality, events, sales or another high-touch client-facing environment where white-glove service and responsiveness were important.

Office Manager or Site Coordinator experience supporting a large employee population.

Hands-on experience planning and coordinating corporate events, employee engagement initiatives or office-wide programming.

Experience managing vendors, event budgets, invoices, expenses, and logistics.

Job Description

Insight Global is seeking a Bilingual Executive Assistant & Site Coordinator. The successful individual will provide high-level executive support while serving as a key point of coordination for the Montreal office. This individual will manage complex scheduling and competing priorities while supporting employee engagement, events, vendors, committees, and broader site initiatives.

The ideal candidate is a strong problem solver who can work independently, build relationships across teams, and confidently prioritize the requests and tasks.

Responsibilities

Manage complex executive scheduling and competing calendar priorities.

Handle confidential information with discretion and sound judgment.

Coordinate meetings, presentations, reports, expenses, invoices, and administrative activities.

Prioritize requests and determine what requires immediate attention.

Act as a key point of contact for Montreal office initiatives and activities.

Coordinate employee events, engagement activities, vendors, budgets, and logistics.

Support health and safety, francization, emergency preparedness, and other site committees.

Partner across business units to address site needs and support employee experience.

Proactively solve problems and operate independently with minimal direction.

*We may use artificial intelligence tools to assist with the screening, assessment, or selection of potential applicants for this position.

*Pay range for this role is between CAD.

Vacancy: This posting is for a currently vacant role, and the successful candidate will be hired into an existing open position.

Apply About employer

More about this job

Responsibilities

Provide high-level executive support by managing complex calendars, confidential information, meetings, reports, expenses, and competing requests. Coordinate Montreal office initiatives, employee events, vendors, budgets, logistics, and site committees while partnering across business units to support employees and resolve issues independently.

Requirements

Requires professional fluency in French and English, relevant executive or senior administrative support or office management experience, and demonstrated ability to manage complex calendars and competing priorities. Candidates should exercise discretion and sound judgment, communicate diplomatically, stay highly organized, and work proactively with minimal direction; experience supporting senior leaders, coordinating events, or managing a large office population is an asset.

Skills

French-English Bilingual Communication
Executive Support
Calendar Management
Confidentiality And Discretion
Prioritization
Organization And Multitasking
Interpersonal Communication
Diplomacy
Problem-Solving
Office Management
Event Coordination
Vendor Management
Budget And Invoice Management
Employee Engagement
Site Coordination
Independent Judgment

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Site Coordinator
Executive Support
French
English
Calendar Management
Confidential Information
Meeting Coordination
Presentation Coordination
Report Coordination
Expense Management
Invoice Management
Office Management
Employee Engagement
Corporate Events
Vendor Management
Event Budgets
Event Logistics
Site Initiatives
Health And Safety
Francization
Emergency Preparedness
Site Committees
Prioritization
Problem-Solving
Stakeholder Communication

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