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Added 3 mins ago
FH
Registered Nurse, Medicine, Ridge Meadow s Hospital
Fraser Health Authority
Pitt Meadows, BC
- $41.42 to $59.52 CAD / hour
- Part-time
You can maintain a flexible schedule - As part of the new collective agreement, there are more flexible scheduling options available for regular status nurses.
Added 4 mins ago
CE
Operational Integrity Field Operator
Cenovus Energy
Lloydminster, SK
- Full-time
…operations across our assets. Reporting to the Operations Integrity Coordinator, you will play an important role in coordinating supplier activities, minimizing operational downtime,…
Added 19 mins ago
A
Architectural Project Coordinator
AECOM
Ottawa, ON
- $65,000 to $85,000 CAD / year
- Full-time
AECOM is seeking a Project Coordinator to support our Buildings + Places team in a newly created position based in Ottawa, ON.
Added 32 mins ago
NE
Intensive Service Coordination Case Manager #26-77
North Eastern Ontario Family and Children's Services (NEOFACS)
Timmins, ON
- $55,458 to $74,931 CAD / year
- Contract
…contacted regarding this competition, please advise the interview coordinator of accommodation measures you may require during our selection process. Information received relating to…
Added 32 mins ago
AE
Project Coordinator
Agnico Eagle Mines Limited
Kirkland Lake, ON
- Full-time
Experience working with workforce administration, payroll, scheduling, time and attendance, or other operational business processes is considered an asset;
Added 33 mins ago
P
Project Coordinator - Insulation
PERMA-PIPE
Camrose, AB
- Full-time
Perma-Pipe in Camrose, Alberta Canada is hiring a Project Coordinator - Insulation
Added 33 mins ago
1
Dental Receptionist / Treatment Coordinator-Cariboo Dental
123Dentist
Williams Lake, BC
- $27 to $33 CAD / hour
- Full-time
Cariboo Dental is looking for a confident, organized, and experienced Dental Receptionist / Treatment Coordinator to join our team in Williams Lake, BC!
Added 33 mins ago
H
Bilingual Client Care Coordinator
HearCANADA
Ottawa, ON
- Full-time
We are seeking a Client Care Coordinator to join our Client Care team! In this role, you will be responsible for administrative duties within the clinic, providing an exceptional client…
Added 33 mins ago
AC
Senior Administrator
Axxcelus Capital Advisory
Calgary, AB
- Full-time
Reduce manual work in routine administration, such as expense tracking and scheduling
Added 48 mins ago
TS
Assistant Manager, Community Residential Facility
The Salvation Army Canada and Bermuda Territory
Victoria, BC
- Full-time
In coordination with Human Relations Coordinator and Volunteer Coordinator, recruits’ staff and volunteers by attending and conducting information sessions / community engagement…
Added 1 hour ago
Client Service Coordinator
Bayshore
Sudbury, ON
Are you passionate about making a difference in patient care? Join our dynamic team as a Client Scheduling Coordinator and be the vital link between patients, families, and healthcare…
Added 1 hour ago
F
Service Coordinator- Full Time - Temporary
Finning
Surrey, BC
- Full-time
As a Service Coordinator at Finning, you’ll play a vital role in ensuring our repair and maintenance processes run smoothly from start to finish. You’ll be the central point of coordination…
Added 1 hour ago
IG
Supply Chain and Customer Service Coordinator
itec group Inc.
London, ON
- $65,000 to $75,000 CAD / year
- Full-time
We’re excited to share an opportunity for an existing vacancy as a Supply Chain & Customer Service Coordinator in the London, Ontario area.
Added 1 hour ago
CO
Education Program Coordinator – Private Programs
City of Markham
Markham, ON
- Full-time
Reporting to the Program Coordinator, this position is responsible for supervising and implementing school/education-based programs in accordance with curriculum requirements, including the…
Added 1 hour ago
OR
Bookkeeping, Administration & Social Media Coordinator
Ohata Resource Canada Inc.
Richmond, BC
- $22 to $28 CAD / hour
- Full-time
We are looking for an organized and dependable Bookkeeping, Administration & Social Media Coordinator to support our daily financial records, office administration, inventory documentation,…
Added 1 hour ago
IG
Exec Assistant and Site Coordinator
Insight Global
Montreal, QC
- $30 to $35 CAD / hour
- Contract
Insight Global is seeking a Bilingual Executive Assistant & Site Coordinator. The successful individual will provide high-level executive support while serving as a key point of…
Added 1 hour ago
L
Deli Assistant Department Manager - Full Time
Longo's
Markham, ON
- Full-time
Oversee daily operations, including ordering, inventory management, production planning, scheduling, and department set-up, while ensuring products are prepared to company standards and…
Added 1 hour ago
M
Project Coordinator / Administrator - Aeroderivative Gas Turbine Controls R&D
MANNARINO
Montreal, QC
- Full-time
We are looking for a Project Coordinator / Administrator to help engineering teams stay organized and on track while working on gas turbine control system projects.
Added 1 hour ago
VG
Service Coordinator
Veralto Global
London, ON
- Full-time
Reporting to the Regional Field Service Manager, the Service Coordinator is responsible for providing technical support via phone or email to internal OpCo functions (engineers,…
Added 1 hour ago
PP
Project Coordinator - Insulation
PERMA PIPE INC
Camrose, AB
- $26 to $32 CAD / hour
- Full-time
…Shift, Perma-Pipe in Camrose, Alberta Canada is hiring a Project Coordinator -…
Added 1 hour ago
TS
Christmas Kettle Assistant
The Salvation Army in Canada
Brockville, ON
- Full-time
Assist the Christmas Kettle Coordinator with scheduling kettle staff and/or volunteers and responds to emergency absences, etc.
Added 1 hour ago
TS
Christmas Kettle Assistant
The Salvation Army in Canada
Smiths Falls, ON
- Part-time
Assist the Christmas Kettle Coordinator with scheduling kettle staff and/or volunteers and responds to emergency absences, etc.
Added 1 hour ago
WA
Bilingual Client Care Coordinator
WSA Americas
Ottawa, ON
- Full-time
We are seeking a Client Care Coordinator to join our Client Care team! In this role, you will be responsible for administrative duties within the clinic, providing an exceptional client…
Added 1 hour ago
AC
Hearings Coordinator
Alberta College of Pharmacy
Edmonton, AB
- Full-time
Reporting to the Deputy Registrar, the Hearings Coordinator will fulfill the responsibilities of the Hearings Director as established in Part 4 of the Health Professions Act. The Hearings…
Added 1 hour ago
TS
Christmas Central Supervisor
The Salvation Army in Canada
Chilliwack, BC
- Part-time
Flexibility in scheduling is required, as the hours may increase as per operational requirements.

Insight Global

Exec Assistant and Site Coordinator

Montreal, QC, Canada

$30 to $35 CAD / hour · Contract

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Job details

Pay: $30 to $35 CAD / hour
Job type: Contract
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

12-Month Contract; Hybrid

Pay Rate: $30 - $35/hour

Required Skills & Experience

Fully bilingual in French and English, with strong professional speaking, reading, and writing skills.

Previous Executive Assistant, senior administrative support, office management or comparable experience in a professional environment.

Demonstrated experience managing complex calendars and competing priorities.

Exceptional confidentiality, discretion and judgment, particularly when handling executive information.

Strong organizational and multitasking skills with the ability to manage several priorities simultaneously.

Ability to prioritize independently, make sound judgment calls, and recognize when to say no, redirect a request, or escalate an issue.

Strong interpersonal and diplomatic communication skills, with confidence interacting with executives and employees across different business units.

Highly proactive and resourceful with a problem-solver mindset. Comfortable figuring things out independently rather than relying on extensive direction.

Comfortable working in a highly visible, people-facing role.

Nice to Have Skills & Experience

Previous experience supporting a senior executive or GM-level leader.

Experience in hospitality, events, sales or another high-touch client-facing environment where white-glove service and responsiveness were important.

Office Manager or Site Coordinator experience supporting a large employee population.

Hands-on experience planning and coordinating corporate events, employee engagement initiatives or office-wide programming.

Experience managing vendors, event budgets, invoices, expenses, and logistics.

Job Description

Insight Global is seeking a Bilingual Executive Assistant & Site Coordinator. The successful individual will provide high-level executive support while serving as a key point of coordination for the Montreal office. This individual will manage complex scheduling and competing priorities while supporting employee engagement, events, vendors, committees, and broader site initiatives.

The ideal candidate is a strong problem solver who can work independently, build relationships across teams, and confidently prioritize the requests and tasks.

Responsibilities

Manage complex executive scheduling and competing calendar priorities.

Handle confidential information with discretion and sound judgment.

Coordinate meetings, presentations, reports, expenses, invoices, and administrative activities.

Prioritize requests and determine what requires immediate attention.

Act as a key point of contact for Montreal office initiatives and activities.

Coordinate employee events, engagement activities, vendors, budgets, and logistics.

Support health and safety, francization, emergency preparedness, and other site committees.

Partner across business units to address site needs and support employee experience.

Proactively solve problems and operate independently with minimal direction.

*We may use artificial intelligence tools to assist with the screening, assessment, or selection of potential applicants for this position.

*Pay range for this role is between CAD.

Vacancy: This posting is for a currently vacant role, and the successful candidate will be hired into an existing open position.

Apply About employer

More about this job

Responsibilities

Provide high-level executive support by managing complex calendars, confidential information, meetings, reports, expenses, and competing requests. Coordinate Montreal office initiatives, employee events, vendors, budgets, logistics, and site committees while partnering across business units to support employees and resolve issues independently.

Requirements

Requires professional fluency in French and English, relevant executive or senior administrative support or office management experience, and demonstrated ability to manage complex calendars and competing priorities. Candidates should exercise discretion and sound judgment, communicate diplomatically, stay highly organized, and work proactively with minimal direction; experience supporting senior leaders, coordinating events, or managing a large office population is an asset.

Skills

French-English Bilingual Communication
Executive Support
Calendar Management
Confidentiality And Discretion
Prioritization
Organization And Multitasking
Interpersonal Communication
Diplomacy
Problem-Solving
Office Management
Event Coordination
Vendor Management
Budget And Invoice Management
Employee Engagement
Site Coordination
Independent Judgment

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Site Coordinator
Executive Support
French
English
Calendar Management
Confidential Information
Meeting Coordination
Presentation Coordination
Report Coordination
Expense Management
Invoice Management
Office Management
Employee Engagement
Corporate Events
Vendor Management
Event Budgets
Event Logistics
Site Initiatives
Health And Safety
Francization
Emergency Preparedness
Site Committees
Prioritization
Problem-Solving
Stakeholder Communication

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