Office & administration jobs in Canada

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Added 13 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Martensville, SK
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 13 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Saulnierville, NS
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 13 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Outlook, SK
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 13 days ago
SP
Purchasing Administrative Assistant
Seymour Pacific Developments
Campbell River, BC
- Full-time
Able to communicate with vendors, head office and site staff
Added 13 days ago
C
Event Coordinator
Cantrav
Montreal, QC
- Full-time
· Valid Class 5 driver's license required, with the ability to travel to program sites, venues, and supplier locations as needed
Added 13 days ago
KC
Director of Finance And Administration/Directeur/Directrice des finances et de l’administration
KidSport Canada/SportJeunesse
Canada
- Full-time
The Director of Finance and Administration will work closely with the CEO as part of the small staff team that operates KidSport Canada. This is a multi-faceted leadership position which is…
Added 13 days ago
FH
Interim Office Manager
Fairmont Hotels & Resorts
Jasper, AB
- Temporary
Previous experience in office management, executive assistance, business administration or a related coordination role, preferably within hospitality.
Added 13 days ago
W
Procurement Specialist - Site Based
Worley
AB · Alberta, Canada
- Full-time
Demonstrated experience with competitive bidding, supplier evaluation, purchase order preparation and administration, expediting, invoice discrepancy resolution, and order closeout.
Added 13 days ago
CC
Administrative Assistant
CenerTech Canada Ltd.
Calgary, AB
- Full-time
Experience working with teams in China or supporting cross-border communication is an asset
Added 13 days ago
C
Event Coordinator
Cantrav
Canmore, AB
- Full-time
· Valid Class 5 driver's license required, with the ability to travel to program sites, venues, and supplier locations as needed
Added 13 days ago
W
Procurement Manager
Worley
AB · Edmonton, AB
- Full-time
Added 13 days ago
PH
Office Manager
ParaMed Home Health Care
Thunder Bay, ON
- Full-time
Oversee daily office operations and ensure smooth functioning
Added 13 days ago
RC
Receptionist
Retirement Concepts
Langley (District), BC · Langley, BC
- $18.25 to $19 CAD / hour
- Temporary
The Receptionist reports to the General Manager and/or designate and is responsible for all aspects of reception and office procedures to promote a high standard of customer service and…
Added 13 days ago
Admitting Clerk, Emergency
Nova Scotia Health and IWK Health
Halifax, NS
Completion of a recognized office administration program an asset.
Added 13 days ago
CI
Office Manager
Community Inclusions Ltd
O'Leary, PE
- Full-time
Completion of a recognized diploma in accounting/office administration. Three to five years’ experience in a related field. An equivalent combination of education and experience may be…
Added 13 days ago
PT
School Secretary (#067-PC); Part-Time
Pembina Trails School Division
Winnipeg, MB
- Part-time
Other office duties as may be assigned from time to time by school administration
Added 13 days ago
HH
Unit Clerk
Halton Healthcare
Milton, ON
- Part-time
Must have experience using Microsoft Office applications including Outlook and Word, an asset
Added 13 days ago
WI
Executive Assistant
WSP in Canada
St. Catharines, ON
- Full-time
We encourage applications from top talent across the GTA. Candidates may be based out of any WSP office location within the Greater Toronto Area, subject to business needs and team…
Added 13 days ago
A
Vehicle Registration Clerk - Winnipeg Satellite Office
AutoCanada
Winnipeg, MB
- $45,000 to $50,000 CAD / year
- Other
Post-secondary education in office administration, business administration, or a related field is preferred.
Added 13 days ago
Operations Supervisor
David's Bridal
Vaughan, ON
Added 13 days ago
B
Receptionist
BrokerLink
Temiskaming Shores, ON
- Full-time
Can work effectively under pressure in a fast-paced office
Added 13 days ago
FH
Operating Room Unit Clerk - Burnaby Hospital
Fraser Health Authority
Burnaby, BC
- $30.03 CAD / hour
- Other
Added 13 days ago
RS
Purchaser
RONCO Safety (PPE Manufacturing)
Toronto, ON · Greater Toronto Area, Canada
- $60,000 to $62,500 CAD / year
- Full-time
Post-secondary degree or diploma in Supply Chain Management, Business Administration or a related discipline.
Added 13 days ago
GE
Operations Supervisor - Afternoons
GFL Environmental Inc.
Toronto, ON
- Full-time
You must have the ability to:
Added 13 days ago
SP
Purchasing Agent
SEYMOUR PACIFIC DEVELOPMENTS LTD.
Winnipeg, MB
- Full-time
…vendors, and coordinate deliveries with our sites and head…

Insight Global

Executive Assistant to the President

Brossard, QC, Canada

$72,000 to $80,000 CAD / year · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $72,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Nov 19, 2026
Experience: 3–5 years of administrative or executive support experience, preferably supporting senior leadership or executives
Posting language: English
Posted: Oct 20, 2026

Original job description

Insight Global is seeking an Executive Assistant to the President for a leading manufacturing and distribution organization. This individual will serve as a trusted partner to the President, providing high-level administrative support while helping drive operational effectiveness across the business.

The Executive Assistant will play a critical role in managing executive priorities, coordinating communication between departments, tracking key projects and commitments, and ensuring the President remains organized, informed, and focused on strategic initiatives. The ideal candidate is proactive, highly organized, discreet, and comfortable operating in a fast-paced environment that requires collaboration across manufacturing, sales, purchasing, logistics, warehouse operations, finance, suppliers, and customers.

Responsibilities

Manage the President’s calendar, meetings, travel, communications, and day-to-day priorities to ensure efficient execution of business objectives
Prepare executive correspondence, presentations, reports, meeting materials, and management summaries to support decision-making
Act as a liaison between the President and internal departments, tracking projects, action items, deadlines, and key business initiatives
Gather, consolidate, and maintain operational, financial, and performance information from across the organization for leadership review
Coordinate communications and meetings with customers, suppliers, business partners, and other external stakeholders while ensuring timely follow-up on critical matters
Support special projects, company events, trade shows, and executive initiatives while helping drive organizational priorities forward
Maintain confidential records, documentation, and executive files with a high degree of discretion, professionalism, and accuracy
Anticipate executive needs, identify potential issues, and proactively resolve administrative and operational challenges before they escalate
This is probably the sweet spot for a posting: concise enough to be readable, but broad enough that candidates understand the role is much more than calendar management.

Success in this Role

Keeps the President organized, prepared, informed, and focused on business priorities
Ensures key decisions, commitments, and action items receive timely follow-up and execution
Improves communication and coordination between executive leadership and department managers
Delivers accurate, timely, and actionable management information
Identifies operational issues and risks before they escalate into larger business challenges
Maintains the highest standards of professionalism, confidentiality, accountability, and service excellence
Contributes to the overall effectiveness of executive leadership and organizational operations through proactive support and coordination

REQUIRED SKILLS AND EXPERIENCE

3–5 years of administrative or executive support experience, preferably supporting senior leadership or executives
Experience working in a manufacturing, distribution, wholesale, or related business environment is considered an asset
Strong proficiency with Microsoft Outlook, Word, and Excel; PowerPoint experience is an asset
Demonstrated ability to manage complex calendars, meetings, travel arrangements, and executive priorities
Excellent written and verbal communication skills with the ability to interact professionally across all levels of an organization
Strong organizational, time management, and multitasking abilities in a fast-paced environment
Proven ability to handle confidential information with discretion and integrity
Strong attention to detail and ability to maintain accurate records, reports, and documentation
Ability to work independently, exercise sound judgment, and proactively solve problems
Strong interpersonal skills and ability to effectively collaborate across departments and with external stakeholders
Bilingualism in French and English

NICE TO HAVE SKILLS AND EXPERIENCE

Experience supporting executive leadership within manufacturing, supply chain, distribution, logistics, or operations-focused organizations
Experience preparing management reports, presentations, dashboards, and business summaries
Exposure to budget tracking, expense reporting, invoice follow-up, or basic financial administration
Experience coordinating customer, supplier, and business partner communications on behalf of senior leadership
Experience supporting special projects, corporate events, trade shows, and executive initiatives
Post-secondary education in Business Administration, Office Administration, Executive Assistant Studies, or a related field

Compensation:

$72,000 - $80,000

Exact compensation may vary based on several factors, including skills, experience, and education.

Artificial intelligence tools are used to assist in screening and assessing applicants for this position

Vacancy: This posting is for a currently vacant role, and the successful candidate will be hired into an existing open position.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage the President’s calendar, communications, travel, priorities, and executive materials while coordinating information and follow-up across internal departments and external stakeholders. Track projects and commitments, support special initiatives and events, maintain confidential records, and proactively address administrative and operational challenges.

Requirements

Requires 3–5 years of administrative or executive support experience, strong Microsoft Office skills, and demonstrated ability to manage complex schedules, communicate professionally, organize competing priorities, and handle confidential information. Manufacturing or distribution experience is an asset, and French-English bilingualism is required; post-secondary education in a related field is a nice-to-have.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Written Communication
Verbal Communication
Microsoft Outlook
Microsoft Word
Microsoft Excel
PowerPoint
Project Tracking
Report Preparation
Confidentiality
Organization
Problem-Solving
French-English Bilingualism

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Microsoft Outlook
Microsoft Word
Microsoft Excel
PowerPoint
Executive Correspondence
Presentations
Management Reports
Project Tracking
Action Items
Operational Information
Financial Information
Performance Information
Confidential Records
Manufacturing
Distribution
Supply Chain
Logistics
Warehouse Operations
Supplier Communications
Customer Communications
Trade Shows
Budget Tracking
Expense Reporting
Invoice Follow-Up
French-English Bilingualism

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Office & administration jobs in Canada

Post Office Assistant - Term

Post Office Assistant - Term

Post Office Assistant - Term

Purchasing Administrative Assistant

Event Coordinator

Director of Finance And Administration/Directeur/Directrice des finances et de l’administration

Interim Office Manager

Procurement Specialist - Site Based

Administrative Assistant

Event Coordinator

Procurement Manager

Office Manager

Receptionist

Admitting Clerk, Emergency

Office Manager

School Secretary (#067-PC); Part-Time

Unit Clerk