Scheduler
- Canada
Contract
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Job details
- Job type
- Contract
- Experience
- We value proficiency - must have at least 2 years of experience dedicated scheduling and calendar management experience.
- Posting language
- English
- Posted
Original job description
Description
We are looking for a proactive Recruiting Coordinator based in Canada to join our global Recruiting Operations team. This isn’t just a high-volume scheduling role; we are looking for a process-oriented professional who can act as a partner to our recruiters and business leaders. You will manage the logistics of the interview life cycle while identifying opportunities for automation and workflow improvements.
The ideal candidate will be a "proactive architect" of the coordination process, comfortable navigating a hyper-growth environment and partnering with senior stakeholders.
Key Responsibilities
- Process & Ops Support: Drive efficiency by focusing on automations and improving existing workflows; this is a process-heavy role rather than purely transactional.
- High-Volume Coordination: Manage 200–300 interviews per month across North America and Mexico, supporting multiple recruiting zones.
- Recruitment Partnership: Support 5–7 recruiters and interface with ~10 business partners, providing clear updates and logistical management.YOE
- ATS & Tool Management: Utilize Greenhouse, Slack, Zoom, and Guide (AI Interviewing School) to maintain candidate status and compile interview packets.
- Lifecycle Administration: Assist with job postings, candidate tracking within the ATS, and coordinating with payroll for the employee referral system.
- Cultural Alignment: Champion and embed core cultural principles (Customer Success, Growth Mindset, etc.) as we scale globally.
REQUIRED SKILLS AND EXPERIENCE
Must-Haves & Qualifications
- Experience: Prior experience as an HR or Recruiting Coordinator. We value proficiency - must have at least 2 years of experience dedicated scheduling and calendar management experience.
- Startup Mindset: Proven experience working in a fast-paced or startup environment; ability to embrace change and handle ambiguity with a great attitude.
- English Fluency: Professional-level English fluency(written and verbal) is required to communicate with US-based team members and leaders.
- Stakeholder Management: Ability to communicate effectively with senior stakeholders and provide direct support to business partners.
- Education/Admin: Experience providing administrative support for manager or executive-level individuals.
- Tool Proficiency: Deep experience with Greenhouse
- Communication: Exceptional attention to detail and professional reading/writing skills.
More about this job
Responsibilities
Coordinate 200–300 interviews per month across North America and Mexico, supporting recruiters and business partners throughout the interview lifecycle. Improve recruiting workflows and automation, maintain candidate records and interview materials in Greenhouse, assist with job postings and referral administration, and support cultural alignment.
Requirements
Requires at least two years of dedicated scheduling and calendar management experience, preferably as an HR or recruiting coordinator, along with experience in a fast-paced or startup environment. Candidates must be fluent in professional English, proficient with Greenhouse, effective with senior stakeholders, and experienced in administrative support for managers or executives.
Skills
- Interview Scheduling
- Calendar Management
- Recruiting Coordination
- Workflow Improvement
- Process Automation
- Stakeholder Management
- Greenhouse
- Slack
- Zoom
- Candidate Tracking
- Interview Logistics
- Administrative Support
- Attention to Detail
- Professional Communication
- Adaptability
Visa sponsorship
Not detected in the job text
Categories
- Human Resources
- Administrative
Keywords
- Recruiting Coordination
- Recruiting Operations
- Interview Scheduling
- Calendar Management
- Greenhouse
- Slack
- Zoom
- Guide
- AI Interviewing
- Workflow Improvement
- Process Automation
- Applicant Tracking System
- Candidate Tracking
- Interview Lifecycle
- Interview Packets
- Job Postings
- Employee Referral System
- Payroll Coordination
- Stakeholder Management
- Administrative Support
- Startup Environment
- High-Volume Coordination
- North America
- Mexico
- Customer Success
- Growth Mindset