Workplace & Events Coordinator

Are you the person who loves bringing people together and making an event come to life - while also being the welcoming face of an office?

We're looking for an energetic, organized and people-focused Workplace & Events Coordinator to help create an exceptional experience for our Edmonton team, clients and visitors. This is a hands-on role that combines front-desk reception, workplace coordination, and event planning. You'll welcome people into our office, coordinate meetings, and vendors, and take ownership of internal team events, client events and company initiatives - from finding the right venue and coordinating catering to managing the details that make the experience memorable.

A Day in the Life:

• Greeting staff and visitors in a professional and courteous manner, and directing to appropriate contact
• Plan and execute engaging internal events, team-building activities, and company initiatives
• Coordinate all logistics for external client events
• Administrative support for various teams in the branch
• Create branch communication including marketing materials for office and client events
• Source, evaluate, and secure optimal venues and meeting spaces for events
• Assist with new hire onboarding – including office organization, equipment setup, building tours, ID badge creation, etc.
• Meeting coordination including booking meeting rooms, catering orders, guest sign-in, hoteling station setups, etc.
• Manage Corporate Services phone and inbox, respond to inquiries, order gift cards, etc.
• Mail / courier processing and distribution
• Maintain tidiness and cleanliness of kitchen and boardrooms throughout the day
• Vendor liaison for all office related maintenance including supplies, HSE items, custodial, etc.
• Order and maintain office and coffee supplies inventory
• Monthly credit card reconciliation and generating expense reports
• Update sales CLM, documentation reviews and filing, other sales coordinator related duties
• Co-chair the HSE Committee, complete internal audits and inspections

What You Bring:

• 2+ years of experience coordinating events, workplace experiences, hospitality, client experiences or similar people-facing programs.
• Demonstrated experience planning and executing events - from initial idea and venue sourcing through logistics and day-of execution.
• Strong knowledge of Edmonton venues, restaurants, caterers and local event suppliers is an asset.
• Excellent interpersonal and communication skills (verbal and written), with a focus on customer service and relationships
• Proficient in Microsoft Office, Teams, and CRM
• Certificate in Business Administration, Accounting Assistant, or equivalent is an asset

Why Work at Long View?

• Great people and culture
• Flexible environment – A workplace that values the importance of flexibility for personal/professional growth, happiness and wellness
• Fun is one of our core values

Pay Transparency:

The expected compensation for this position is $20-$25 per hour, plus applicable benefits and other eligible incentives.

Vacancy Status:

This Posting is for a current vacant role, and the successful candidate will be hired into an existing open position.

Artificial intelligence tools are used to assist in screening and assessing applicants for this position.