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Insight Recruitment Inc.

Payroll Specialist

Aurora, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 6, 2026
Experience: 5+ years of hands-on Canadian payroll experience, ideally managing full-cycle payroll independently.
Posting language: English
Posted: Nov 6, 2026

Original job description

Payroll Specialist – Full-Time, Permanent

Location: Aurora, Ontario | 100% Onsite (5 Days/Week)

Salary: $65,000–$80,000 annually, with flexibility based on experience and qualifications

Insight Recruitment is partnering with a well-established, family-owned group of companies operating in the construction and building materials industry to recruit an experienced Payroll Specialist for their team in Aurora, Ontario.

This is an excellent opportunity for a payroll professional who enjoys taking full ownership of the payroll function while working within a collaborative, multi-company environment. In this hands-on role, you will independently manage three biweekly payrolls for approximately 100 employees across affiliated businesses. Beyond payroll processing, you will play an important role in managing statutory and union remittances, administering employee benefits and retirement programs, and providing day-to-day HR support.

Key Responsibilities

Payroll Administration & Compliance

Independently manage three full-cycle biweekly payrolls using ADP, ensuring accuracy and timely processing.
Process regular and hourly wages, overtime, bonuses, deductions and payroll adjustments.
Maintain accurate payroll records, including new hires, terminations, compensation changes and employee updates.
Reconcile payroll reports, investigate discrepancies and resolve payroll-related issues.
Prepare and submit statutory remittances, including CRA source deductions, WSIB, union dues, pension contributions and benefit premiums.
Ensure compliance with Canadian payroll legislation and applicable collective agreements.
Complete year-end payroll reporting, including T4s, Records of Employment (ROEs) and related filings.

Benefits & HR Administration

Coordinate employee benefits and Group RSP administration, including enrollments, changes and terminations.
Serve as a point of contact for employee payroll, benefits and deduction inquiries.
Liaise with union representatives, benefits providers and internal stakeholders as required.
Support HR with onboarding, offboarding, employee documentation and record maintenance.

Reporting & Process Improvement

Prepare payroll and labour-related reports for management.
Support payroll, union and government audits.
Identify opportunities to improve payroll processes, accuracy and internal controls

What We're Looking For

5+ years of hands-on Canadian payroll experience, ideally managing full-cycle payroll independently.
Strong ADP payroll experience is required.
Direct experience with unionized payroll, including union dues, benefits, pension contributions and remittances.
Strong knowledge of Canadian payroll legislation, CRA requirements, WSIB and statutory deductions.
Experience with employee benefits and Group RSP administration.
Strong reconciliation, analytical and problem-solving skills.
Highly organized, detail-oriented and comfortable managing multiple payroll deadlines.
Excellent interpersonal and communication skills, with the ability to confidently address employee payroll inquiries.
Experience supporting multiple companies or business units is an asset.
Previous experience in construction, building materials, distribution or a family-owned business would be advantageous.
Payroll Compliance Practitioner (PCP) designation is an asset.

Why Consider This Opportunity?

Competitive salary of $65,000–$80,000, with flexibility for the right candidate.
Stable, full-time permanent opportunity with an established, family-owned organization.
Opportunity to independently manage payroll across multiple operating companies.
Collaborative, team-oriented working environment.
Casual dress and onsite parking.
Broad exposure to payroll, benefits, compliance and HR administration.

If you're an experienced Payroll Specialist with strong ADP and union payroll experience and are looking for a stable, hands-on role where you can make a meaningful contribution, we'd love to hear from you.

Apply directly through LinkedIn or reach out to Insight Recruitment Inc. for a confidential discussion.

Apply About employer

More about this job

Responsibilities

Independently manage three biweekly payrolls for approximately 100 employees across affiliated companies, including payroll processing, reconciliations, statutory and union remittances, and year-end filings. Administer benefits and Group RSP programs, respond to employee inquiries, support HR activities and audits, and prepare reports while improving payroll processes and controls.

Requirements

Requires at least five years of hands-on Canadian payroll experience, strong ADP expertise, and direct experience with unionized payroll, remittances, benefits, and Group RSP administration. Candidates should know Canadian payroll legislation, CRA requirements, and WSIB, and demonstrate strong analytical, organizational, communication, and problem-solving skills; a PCP designation is an asset.

Skills

Full-Cycle Payroll Processing
ADP
Unionized Payroll
Canadian Payroll Legislation
CRA Remittances
WSIB Compliance
Payroll Reconciliation
Benefits Administration
Group RSP Administration
Year-End Payroll Reporting
T4 and ROE Preparation
Payroll Audits
HR Administration
Employee Onboarding and Offboarding
Payroll Reporting
Process Improvement

Benefits

Employee Benefits
Group RSP
Casual Dress
Onsite Parking

Visa sponsorship

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Keywords

ADP
Canadian Payroll
Full-Cycle Payroll
Biweekly Payroll
Unionized Payroll
CRA Source Deductions
WSIB
Union Dues
Pension Contributions
Benefits Administration
Group RSP
Payroll Reconciliation
Payroll Adjustments
T4s
Records of Employment
Year-End Reporting
Collective Agreements
Payroll Compliance
Payroll Audits
Labour Reporting
Employee Onboarding
Employee Offboarding
HR Administration
Internal Controls
Payroll Compliance Practitioner
Construction
Building Materials

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