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Inspired HR Ltd

Office Coordinator

Vancouver, BC, Canada

An annual salary of $60,000. · Full-time

Apply About employer

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Job details

Pay: An annual salary of $60,000.
Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Inspired HR is partnering with our client to hire an Office Coordinator who will help keep daily operations organized and support a friendly, professional office team.

This hands-on role goes beyond reception, combining office coordination, administrative support and team activities. We’re looking for someone who takes initiative, asks questions and is happy to pitch in wherever needed. A positive attitude, reliability and pride in supporting others will be key to your success.

This is a full-time position, working in the office five days a week.

What You’ll Be Responsible For

Help maintain a welcoming, organized office, including the front desk, shared spaces and kitchen.
Coordinate office supplies, stationery, mail and couriers, ensuring correspondence reaches the right people across multiple businesses.
Liaise with building management and coordinate facilities requests, parking and office vendors.
Organize internal meetings, team lunches, office events and catering, and assist with retreats and related preparations.
Coordinate onboarding logistics, including workspaces, equipment, building access and first-day arrangements.
Prepare monthly corporate credit card expense reports and organize receipts and supporting documentation.
Provide administrative support, including scheduling assistance, document preparation, meeting packages and file management.
Support expense administration and payment coordination, keeping records organized and following up on missing information.
Assist with special projects and other day-to-day needs as they arise.

What You’ll Bring

Approximately two to three years of experience in office coordination, administration or a similar support role.
Experience in a corporate office environment; exposure to finance or business administration would be an asset, but industry-specific experience is not required.
A proactive approach and the confidence to ask questions, solve problems and follow through.
A willingness to help with tasks both large and small.
Strong organizational skills, attention to detail and the ability to manage shifting priorities.
Clear, professional communication and a friendly, thoughtful approach to working with others.
Discretion when handling confidential business, personal and financial information.
Comfort using office software, preparing expense reports and maintaining electronic records.

Why This Opportunity

You’ll join a close-knit office of approximately 10–12 people, working alongside a kind, supportive and multicultural team. The environment is professional and generally quiet, with colleagues who value cooperation and dependable support.

The role offers variety, ownership of daily office coordination and exposure to a finance-focused business environment. There is also potential to grow into broader business or finance responsibilities as your skills and interests develop.

The package includes:

An annual salary of $60,000.
Benefits coverage.
Three weeks of vacation.
RRSP matching of 2%.
Free access to an on-site gym.
An office conveniently located near SkyTrain.

Interested?

Please submit your resume for consideration. This is a confidential search, and further details about our client will be shared as the process progresses.

Apply About employer

More about this job

Responsibilities

Maintain an organized, welcoming office and coordinate supplies, mail, facilities requests, vendors, meetings, events, catering, and onboarding logistics. Provide administrative and expense support, including preparing credit card reports, coordinating payments, maintaining records, and assisting with special projects.

Requirements

Candidates should have approximately two to three years of experience in office coordination, administration, or a similar support role, ideally in a corporate office. They should be proactive, organized, detail-oriented, comfortable managing changing priorities and confidential information, and proficient with office software and expense reports.

Skills

Office Coordination
Administrative Support
Organization
Attention To Detail
Prioritization
Professional Communication
Discretion
Problem-Solving
Initiative
Expense Reporting
Electronic Records Management
Meeting Coordination
Event Planning
Onboarding Coordination
Facilities Coordination

Benefits

Benefits Coverage
Three Weeks Of Vacation
RRSP Matching
On-Site Gym Access

Visa sponsorship

Not detected in the job text

Keywords

Office Coordination
Administrative Support
Corporate Office
Office Supplies
Mail And Couriers
Facilities Requests
Building Management
Office Vendors
Meeting Coordination
Team Events
Catering
Onboarding Logistics
Corporate Credit Card
Expense Reports
Payment Coordination
Document Preparation
File Management
Electronic Records
Confidential Information
Finance
Business Administration
Office Software

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