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Added 1 min ago
TT
Retail Customer Service Coordinator Winners Full-Time - Orchard Plaza Shopping Centre
The TJX Companies, Inc.
Kelowna, BC
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 31 mins ago
AU
Human Resources Coordinator
Allied Universal
Winnipeg, MB
- $55,000 CAD / year
- Full-time
Allied Universal Canada is seeking an organized, detail-oriented, and proactive Human Resources Coordinator to support day-to-day HR operations for our security workforce in Winnipeg,…
Added 1 hour ago
A
Marketing Operations Coordinator, Promotions and Loyalty [AQ-24257]
Aquent
Toronto, ON
- $21 to $23 CAD / hour
- Contract
…promotional campaigns are flawlessly executed, directly influencing customer engagement and business success for millions of shoppers. If you thrive in a structured environment, enjoy…
Added 1 hour ago
TC
Retail Store Coordinator - Full Time
TJX Canada – Winners, Marshalls, HomeSense
Abbotsford, BC
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 1 hour ago
GT
Customer Service and Communications Coordinator
Guardian Tanks
Saint-Quentin, NB
- Full-time
Minimum of 5 years of relevant experience in customer service, administration, or coordination.
Added 1 hour ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, this permanent position is responsible for submissions of reports to Statistics Canada and the provision of condensed…
Added 1 hour ago
GW
Deskside Technician
Gowling WLG
Ottawa, ON
- $57,000 to $70,000 CAD / year
- Full-time
Monitors and follows up on calls assigned to others, as instructed by the Technical Coordinator, Information Systems.
Added 1 hour ago
SG
Ground & Intermodal Freight Coordinator
Setara Group
Toronto, ON
- Full-time
Demonstrated experience in a freight-forwarding, freight brokerage or 3PL operation coordinating customer freight.
Added 2 hours ago
E
Administrative Coordinator - Government
EvertzAV
Burlington, ON
- Full-time
The Administrative Coordinator role provides support to the sales and business development teams by managing schedules, meetings, documentation, and follow-up for government sales…
Added 2 hours ago
FO
Client Services Coordinator
First Onsite Property Restoration
AB · Edmonton, AB
- Full-time
1-2 years of experience in an administrative, customer service, or coordination role.
Added 2 hours ago
Scheduling Clerk - Home Care
Winnipeg Regional Health Authority
Winnipeg, MB
…Program, the Scheduling Clerk, in collaboration with the Resource Coordinator, assists in the maintenance of Direct Service Staff* schedules by entering data in to the Home Care scheduling…
Added 2 hours ago
UO
Student Services Support Coordinator
University of Waterloo
Stratford, ON · Digital Media Stratford
- Full-time
1-2 years of experience a front-line customer service facing role.
Added 2 hours ago
UO
Admissions Coordinator
University of Waterloo
Waterloo, ON · Ira G. Needles Hall
- Full-time
This is a Career Path position. The final level will be determined based on demonstrated skills and experience.
Added 2 hours ago
UO
Hiring Success Coordinator
University of Waterloo
Waterloo, ON · William M. Tatham Centre
- Full-time
The Hiring Success Coordinator supports employers, students and Cooperative and Experiential Education (CEE) staff through all logistical aspects of CEE’s employment processes. With…
Added 3 hours ago
MC
Manager, Supply Chain / Gestionnaire, Gestion de la chaîne d’approvisionnement
Merck Canada
Charlottetown, PE
- Full-time
Reporting to the Site Head, this role is accountable for translating customer demand into executable manufacturing and supply plans and ensuring the safe, compliant, and efficient movement…
Added 3 hours ago
TT
Inside Sales Coordinator
Top Tier Talent Group
Toronto, ON
- Full-time
This is an Inside Sales Coordinator position supporting program managers with new business quotations, customer pricing, and commercial coordination within a Tier 1 automotive manufacturing…
Added 3 hours ago
TT
Retail Store Coordinator - Full Time
The TJX Companies, Inc.
Abbotsford, BC
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 4 hours ago
UO
Residence Admissions Clerk
University of Victoria
Victoria, BC
- Full-time
…goals, the Residence Admissions Clerk performs administrative, customer service duties related to student room assignments to support maximizing student occupancy and revenue throughout the…
Added 5 hours ago
SM
GOAPRDJP000001053 – Shipping & Inventory Coordinator
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking a detail-oriented and physically fit Shipping & Inventory Coordinator to support shipping, receiving, inventory control, warehouse operations, and administrative tasks for…
Added 5 hours ago
NS
2627-216 - Project Coordinator (PS2), NSCC International - Central Office
Nova Scotia Community College - NSCC
Halifax, NS
- Full-time
…receive up to a maximum of seven steps for relevant occupational experience which is $76,947.98…
Added 5 hours ago
ER
Patient Care Coordinator
Ears R Us – Hearing Specilaists
Langley (District), BC · Langley, BC
- Part-time
Candidates with strong administrative and customer service experience outside of healthcare are also encouraged to apply.
Added 5 hours ago
FR
Delivery Coordinator
Fraserway RV
Prince George, BC
- Full-time
Deliver a great customer experience by conducting RV walkthroughs and demonstrations.
Added 6 hours ago
SC
Admissions Coordinator
Swenam College
Burnaby, BC
- Full-time
Swenam College is seeking a proactive, personable Admissions & Community Outreach Coordinator to connect prospective students with career-focused education and build meaningful…
Added 6 hours ago
LH
CCM-Care Coordinator Manager - Multiple Future Opportunities
Lifemark Health Group
Thorold, ON
- $18.42 to $27.02 CAD / hour
- Full-time
…at the heart of everything we do, and we are seeking a Care Coordinator Managerwho shares this same…
Added 6 hours ago
E
Administrative Coordinator - Government
evertz.io
Burlington, ON
- Full-time
The Administrative Coordinator role provides support to the sales and business development teams by managing schedules, meetings, documentation, and follow-up for government sales…

Inspired HR

Administrative Coordinator

Calgary, AB, Canada

Apply About employer

Applications open in a new tab.

Job details

Posting language: English
Posted: Oct 27, 2026

Original job description

Administrative Coordinator

About Enserva

Enserva is the voice of Canada's energy services, supply and manufacturing sector. We advocate on behalf of our members, support industry collaboration, and deliver programs, events and services that help our members succeed.

The Opportunity

Enserva is seeking a highly organized and proactive Administrative Coordinator to provide administrative and coordination support across the organization.

This role works closely with multiple functional areas, including councils, membership, events, communications, government relations, finance, and the CEO's office. The successful candidate will help ensure the smooth day-to-day operation of the organization by coordinating meetings, maintaining records, supporting member and council activities, assisting with financial administration, and providing executive support as required.

This position is ideal for someone who enjoys working with people, managing multiple priorities, and contributing to a collaborative team environment.

Key Responsibilities

Council & Committee Coordination (35%)

Coordinate meetings for Enserva councils, committees, and working groups.
Prepare agendas, meeting materials, and supporting documentation.
Attend meetings and prepare minutes, action items, and follow-up communications.
Maintain council membership rosters, records, and document repositories.
Support council chairs and staff leads with meeting logistics and ongoing initiatives.
Assist with member communications related to council programs and activities.

Executive & Organizational Support (25%)

Provide administrative support to the CEO and leadership team.
Manage calendars, meeting scheduling, and coordination of appointments.
Assist with travel arrangements, meeting logistics, and event scheduling.
Support preparation of presentations, reports, correspondence, and briefing materials.
Coordinate internal meetings and maintain organizational records and filing systems.

Finance & Administrative Support (15%)

Support invoice processing, expense tracking, and payment administration.
Coordinate approvals and maintain financial records and supporting documentation.
Assist with budget tracking and administrative reporting.
Liaise with vendors and service providers as required.
Support organizational procurement and office administration activities.

Membership & Data Administration (15%)

Maintain and update member records and databases.
Support member onboarding, renewals, and engagement initiatives.
Assist with membership reporting and data quality initiatives.
Support member outreach campaigns and communications.
Help track member activity and engagement metrics.

Events & Program Support (10%)

Support planning and delivery of conferences, meetings, webinars, and member events.
Assist with registration management and attendee communications.
Coordinate event logistics, materials, and onsite support.
Support post-event reporting and follow-up activities.

Requirements

Qualifications

Required

Diploma, certificate, or equivalent experience in business administration, office administration, communications, customer service, or a related field.
Excellent organizational and time management skills.
Strong written and verbal communication abilities.
Ability to manage multiple priorities and deadlines.
Strong attention to detail and problem-solving skills.
Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and PowerPoint.
Professional, collaborative, and service-oriented approach.

Preferred

Experience supporting committees, councils, boards, or working groups.
Experience preparing meeting agendas, minutes, and action-item tracking.
Experience with membership organizations, associations, customer service, or stakeholder engagement.
Experience supporting events, programs, or projects.
Familiarity with CRM systems, databases, or business administration processes.
Interest in the energy sector, nonprofit organizations, associations, or member-based organizations.

The Ideal Candidate

The successful candidate will:

Be highly organized and dependable.
Enjoy coordinating activities and supporting multiple teams.
Demonstrate initiative and strong follow-through.
Be comfortable working with a wide variety of internal and external stakeholders.
Bring a positive, professional, and collaborative attitude.

Apply About employer

More about this job

Responsibilities

The Administrative Coordinator will provide comprehensive support across the organization, including managing council meetings, executive calendars, and financial administration. They will also assist with membership data management, event logistics, and general office operations to ensure smooth daily functioning.

Requirements

Candidates must possess a diploma or certificate in business or office administration along with strong organizational and communication skills. Proficiency in Microsoft 365 and the ability to manage multiple priorities in a collaborative environment are essential.

Skills

Administrative support
Meeting coordination
Calendar management
Minute taking
Financial administration
Data management
Microsoft 365
Communication
Time management
Attention to detail
Problem-solving
Event support
Stakeholder engagement
CRM systems
Record keeping
Procurement

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Energy sector
Microsoft 365
Outlook
Word
Excel
Teams
PowerPoint
CRM
Meeting minutes
Agenda preparation
Invoice processing
Expense tracking
Membership management
Event planning
Stakeholder relations
Nonprofit
Office administration
Procurement
Data quality

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