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Added 1 min ago
OH
Care Coordinator
Ontario Health atHome
Toronto, ON · Scarborough, ON
- Full-time
As a Care Coordinator, you will assess and determine patient care needs and eligibility, provide access and referrals to community services, and engage with patients, caregivers and other…
Added 16 mins ago
DC
Coordinator, Construction Services (Electrical)
Defence Construction Canada
Happy Valley-Goose Bay, NL
- Full-time
The Coordinator, Construction Services, manages and administers medium-complexity construction, professional services and service contracts during construction to ensure compliance with…
Added 16 mins ago
IF
Digital Art Facilitator (Non-Profit)
Indigenous Friends Association
Canada
- $30 CAD / hour
- Full-time
Added 16 mins ago
RS
Radio Traffic Coordinator - 6 & 12 Month Contract
Rogers Sports & Media
Toronto, ON
- Full-time
The Radio Traffic Coordinator is responsible for ensuring that all radio airtime campaigns are successfully completed as intended by the client and internal business partners. This is…
Added 16 mins ago
AH
Customer Service & Administrative Coordinator
Axxel HR
Montreal, QC
- Full-time
We are currently recruiting a Customer Service & Administrative Coordinator on behalf of one of our clients, a well-established company located in downtown Montreal.
Added 16 mins ago
RI
Project Coordinator & Workforce Administrator - Financial Services
Rose International
Mississauga, ON
- Full-time
Coordinate monthly and quarterly milestone celebrations, employee service anniversaries, and team achievements.
Added 16 mins ago
TR
Receptionist
Teck Resources Limited
Vancouver, BC · Greater Vancouver, BC
- $49,000 to $60,000 CAD / year
- Full-time
…addresses and phone numbers of our various locations, fielding service calls, catering calls,…
Added 16 mins ago
A
Bim Specialist
Actalent
Ottawa, ON
- $38 to $45 CAD / hour
- Full-time
…projects. The Intermediate/Experienced Electrical BIM Specialist / Coordinator plays a key role in aligning BIM deliverables with project schedules, supporting clash detection and…
Added 16 mins ago
IG
Logistics Coordinator
IMT Group
Calgary, AB
- $50,000 to $55,000 CAD / year
- Full-time
Ability to interact with vendors and work collaboratively to ensure the top customer service expectations are met
Added 16 mins ago
M
Manager, Supply Chain / Gestionnaire, Gestion de la chaîne d’approvisionnement
MSD
Charlottetown, PE · CAN - Prince Edward Island - Charlottetown
- Full-time
Lead supply-chain business continuity and scenario planning for critical materials, labour, warehousing, transportation, equipment, and external storage or service needs.
Added 16 mins ago
SC
Furniture Install/Driver Helper
Staples Canada
Winnipeg, MB
- Full-time
Performs a variety of furniture service duties, including delivery, assembly, installation, repair, and servicing of both warranty and non-warranty office furniture. Takes direction from…
Added 31 mins ago
F
Billing Coordinator (Contract Employment)
Fasken
AB · Calgary, AB
- Full-time
…welcoming environment for all people. While we are here to service our clients and are a deadline-driven industry, we look to be innovative, and there are opportunities to participate in…
Added 31 mins ago
WO
Organizational Development Coordinator
William Osler Health System
Brampton, ON
- Contract
Reporting to the Manager, Organizational Development, the Organizational Development Coordinator is the first level point-of-contact in Organizational Development, receiving a variety of…
Added 46 mins ago
TU
Academic and Student Programs Coordinator
The University of British Columbia
Kelowna, BC
- $5,519 to $6,326 CAD / month
- Full-time
BCGEU OK Salaried - Support Services Coordinator I
Added 46 mins ago
CS
Community & Social Coordinator
Cronometer Software Inc
Revelstoke, BC
- Contract
We are looking for a Community & Social Coordinator to help bring the Cronometer brand to life online and build strong relationships with the people who use and talk about our product. This…
Added 1 hour ago
B
Marketing Coordinator - BMO Rewards Team (Co-op/Internship) Winter 2027
BMO
Toronto, ON · BMOPLACE
- Full-time
Executes work to deliver timely, accurate, and efficient service.
Added 1 hour ago
RO
Gallery Activation Lead (24-month Contract)
Royal Ontario Museum
Toronto, ON
- Part-time
Under the supervision of the Manager, Gallery Engagement and working closely with the Gallery Activation Coordinator, you will provide daily guidance to Gallery Assistants and volunteers as…
Added 1 hour ago
MD
Agency Chief Financial Officer
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…education, local government aid, property tax relief, social service programs, highways, economic development incentives, and other state…
Added 1 hour ago
XR
Community Coordinator
Xai Robotics
Standard, AB
- Part-time
We are hiring a Community Coordinator to help lead that work.
Added 1 hour ago
BG
Sales Coordinator
Brandt Group of Companies
Saguenay, QC · Chicoutimi, QC
- Full-time
The Sales Coordinator is responsible for providing sales support to the whole sales team by managing administrative tasks, coordinating customer inquiries, and ensuring smooth execution of…
Added 1 hour ago
BG
Coordonnateur·trice des ventes | Sales Coordinator
Brandt Group of Companies
Trois-Rivières, QC
- Full-time
The Sales Coordinator is responsible for providing sales support to the whole sales team by managing administrative tasks, coordinating customer inquiries, and ensuring smooth execution of…
Added 1 hour ago
SC
Bilingual Care Coordinator (Part-time, Weekends & Evenings)
Shift Collab
Remote, Canada
- Part-time
- Remote
We Are Hiring a Bilingual Care Coordinator (English/French)!
Added 1 hour ago
BG
Wholegoods Order Fulfillment Coordinator
Brandt Group of Companies
Regina, SK
- Full-time
Brandt Tractor Ltd is currently seeking a Wholegood Order Fulfillment Coordinator for our Regina, SK location.
Added 1 hour ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…clinical trials, data-sharing, confidentiality, third-party service agreements, etc.) based on the requirements of the…
Added 1 hour ago
BH
Property Representative 1 - Distribution Acquisitions
BC Hydro
Vancouver, BC
- Full-time
Four (4) years experience in the Property Coordinator 2 job or in progressively more responsible real estate related positions with equivalent experience gained in the acquisition/sale of…

Inspired HR

Administrative Coordinator

Calgary, AB, Canada

Apply About employer

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Job details

Posting language: English
Posted: Oct 27, 2026

Original job description

Administrative Coordinator

About Enserva

Enserva is the voice of Canada's energy services, supply and manufacturing sector. We advocate on behalf of our members, support industry collaboration, and deliver programs, events and services that help our members succeed.

The Opportunity

Enserva is seeking a highly organized and proactive Administrative Coordinator to provide administrative and coordination support across the organization.

This role works closely with multiple functional areas, including councils, membership, events, communications, government relations, finance, and the CEO's office. The successful candidate will help ensure the smooth day-to-day operation of the organization by coordinating meetings, maintaining records, supporting member and council activities, assisting with financial administration, and providing executive support as required.

This position is ideal for someone who enjoys working with people, managing multiple priorities, and contributing to a collaborative team environment.

Key Responsibilities

Council & Committee Coordination (35%)

Coordinate meetings for Enserva councils, committees, and working groups.
Prepare agendas, meeting materials, and supporting documentation.
Attend meetings and prepare minutes, action items, and follow-up communications.
Maintain council membership rosters, records, and document repositories.
Support council chairs and staff leads with meeting logistics and ongoing initiatives.
Assist with member communications related to council programs and activities.

Executive & Organizational Support (25%)

Provide administrative support to the CEO and leadership team.
Manage calendars, meeting scheduling, and coordination of appointments.
Assist with travel arrangements, meeting logistics, and event scheduling.
Support preparation of presentations, reports, correspondence, and briefing materials.
Coordinate internal meetings and maintain organizational records and filing systems.

Finance & Administrative Support (15%)

Support invoice processing, expense tracking, and payment administration.
Coordinate approvals and maintain financial records and supporting documentation.
Assist with budget tracking and administrative reporting.
Liaise with vendors and service providers as required.
Support organizational procurement and office administration activities.

Membership & Data Administration (15%)

Maintain and update member records and databases.
Support member onboarding, renewals, and engagement initiatives.
Assist with membership reporting and data quality initiatives.
Support member outreach campaigns and communications.
Help track member activity and engagement metrics.

Events & Program Support (10%)

Support planning and delivery of conferences, meetings, webinars, and member events.
Assist with registration management and attendee communications.
Coordinate event logistics, materials, and onsite support.
Support post-event reporting and follow-up activities.

Requirements

Qualifications

Required

Diploma, certificate, or equivalent experience in business administration, office administration, communications, customer service, or a related field.
Excellent organizational and time management skills.
Strong written and verbal communication abilities.
Ability to manage multiple priorities and deadlines.
Strong attention to detail and problem-solving skills.
Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and PowerPoint.
Professional, collaborative, and service-oriented approach.

Preferred

Experience supporting committees, councils, boards, or working groups.
Experience preparing meeting agendas, minutes, and action-item tracking.
Experience with membership organizations, associations, customer service, or stakeholder engagement.
Experience supporting events, programs, or projects.
Familiarity with CRM systems, databases, or business administration processes.
Interest in the energy sector, nonprofit organizations, associations, or member-based organizations.

The Ideal Candidate

The successful candidate will:

Be highly organized and dependable.
Enjoy coordinating activities and supporting multiple teams.
Demonstrate initiative and strong follow-through.
Be comfortable working with a wide variety of internal and external stakeholders.
Bring a positive, professional, and collaborative attitude.

Apply About employer

More about this job

Responsibilities

The Administrative Coordinator will provide comprehensive support across the organization, including managing council meetings, executive calendars, and financial administration. They will also assist with membership data management, event logistics, and general office operations to ensure smooth daily functioning.

Requirements

Candidates must possess a diploma or certificate in business or office administration along with strong organizational and communication skills. Proficiency in Microsoft 365 and the ability to manage multiple priorities in a collaborative environment are essential.

Skills

Administrative support
Meeting coordination
Calendar management
Minute taking
Financial administration
Data management
Microsoft 365
Communication
Time management
Attention to detail
Problem-solving
Event support
Stakeholder engagement
CRM systems
Record keeping
Procurement

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Energy sector
Microsoft 365
Outlook
Word
Excel
Teams
PowerPoint
CRM
Meeting minutes
Agenda preparation
Invoice processing
Expense tracking
Membership management
Event planning
Stakeholder relations
Nonprofit
Office administration
Procurement
Data quality

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