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Added 1 month ago
Account Manager/Executive- HR Division
McLean & Company
Toronto, ON
Full-time
The Inside Account Executive - HR Division is a hybrid Account Management/Account Executive role focused on ensuring our clients are serviced and renew year-over-year while also leveraging…
Added 18 days ago
Manager, Executive Compensation and Governance - Global HR
Scotiabank
Toronto, ON
The Manager contributes to the overall success of the Executive Compensation team and Global Rewards department ensuring specific individual goals, plans, and initiatives are executed and…
Added 2 months ago
Executive Assistant, HR & Operations (Non-Unionized)
Community Counselling
North Bay, ON
Full-time · Contract · Temporary
The Executive & HR Administrative Support role provides high-level administrative and operational support to the HR Manager while also supporting executive-level functions as required. This…
Added 17 hours ago
Account Executive - Canada 🇨🇦
Alan
Toronto, ON
Full-time
As an Account Executive, you’ll be responsible for full sales cycles from prospection to onboarding.
Added 17 hours ago
Director, People and Culture Strategy
Alcohol and Gaming Commission of Ontario
Toronto, ON
…Strategic Plan, divisional priorities, enterprise metrics and executive reporting, HR digital enablement, responsible AI adoption, diversity, inclusion and accessibility (DI&A), inclusive…
Added 1 day ago
HR & Client Services Coordinator
Elevated HR Solutions
Calgary, AB
$70,000 to $85,000 CAD / year
Full-time
…Maybe you're coming from client services, people operations, executive support or another role where being organized, credible and ridiculously good at follow-through is how you built your…
Added 2 days ago
Senior Director, HR Program Delivery - SLC Management
SLC Management
Toronto, ON · Sun Life Toronto One York
Full-time
Own transformation reporting: status updates, executive dashboards, steering committee materials
Added 2 days ago
Senior Director, HR Program Delivery - SLC Management
Sun Life
Toronto, ON · Sun Life Toronto One York
Full-time
Own transformation reporting: status updates, executive dashboards, steering committee materials
Added 2 days ago
Senior Director, HR Program Delivery - SLC Management
SLC Management
Toronto, ON
Full-time
Own transformation reporting: status updates, executive dashboards, steering committee materials
Added 2 days ago
Compensation Analyst
Eckler Ltd. / Eckler ltée
Vancouver, BC
$60,000 to $64,500 CAD / year
Full-time
…design, market analysis, job documentation and evaluation, executive pay, pay equity, salary surveys and many…
Added 2 days ago
Head of Marketing
Blu Ivy Group
Canada
Full-time
The right person will see how brand, thought leadership, executive visibility, client relationships, digital presence, events, product marketing and commercial activity can reinforce one…
Added 2 days ago
Account Executive (B2B SaaS) Workforce Management Software
Workstaff
Montreal, QC
Full-time
Account Executive / B2B SaaS / Workforce Management Software
Added 2 days ago
Senior Sales Representative, National Accounts (Hunter)
ADP
Burnaby, BC
$131,700 to $181,700 CAD / year
Full-time
…a defined territory. You’ll bring proven hunter expertise, executive presence, and a consultative approach to selling ADP’s cloud‑based HR solutions. We are deeply committed to building…
Added 2 days ago
Regional Associate Relations Manager
The Home Depot Canada
Toronto, ON
Full-time
Prepare executive-level insights, reports and recommendations that translate associate relations trends and workforce data into proactive business actions.
Added 2 days ago
Office Manager
Yama Vans
Calgary, AB
Full-time
…own office administration, day-to-day finance data entry, and executive support - keeping the business running and the team focused on what only they can do. You proactively identify gaps…
Added 17 days ago
Senior Compensation Consultant | Great West
Canada Life
Toronto, ON
Full-time
Lead the delivery and governance of executive and broad-based compensation programs, including incentive plans
Added 3 days ago
Senior Sales Representative, National Accounts (Hunter)
ADP
Burnaby, BC
Full-time
…a defined territory. You’ll bring proven hunter expertise, executive presence, and a consultative approach to selling ADP’s cloud‑based HR solutions. We are deeply committed to building…
Added 3 days ago
Senior Manager, EmployeeWorks Platform Delivery (M3)
Apex Systems
Mississauga, ON
$100 to $110 USD / hour
Full-time
…dependency management, risk mitigation, change management, and executive reporting. Identify gaps between planned and actual outcomes and drive corrective actions to ensure successful…
Added 4 days ago
Project Manager
Manulife
Toronto, ON · Waterloo, ON
Full-time
Executive-level communication, facilitation, influence, and decision support skills, with the ability to make complex technical, regulatory, and delivery issues clear to diverse audiences.
Added 4 days ago
Director, Compensation
Mattamy Homes
Toronto, ON
Full-time
…the Compensation Committee of the Board of Directors, senior executive and equity compensation, and broader Total Reward initiatives, as…
Added 4 days ago
Executive Assistant/Office Manager
Score Group
NL · Newfoundland and Labrador, Canada
Full-time
Reporting directly to the Business Unit Director for the Americas, the Executive Assistant/Office Manager plays a crucial role in ensuring the efficient and compliant operation of our…
Added 4 days ago
Human Resources Generalist
Professional Staffing
Edmonton, AB
Part-time
Strong Executive Presence: High emotional intelligence, objective decision-making, and the confidence to hold firm boundaries with senior leadership.
Added 4 days ago
Vice Chair
The CUS
Vancouver, BC
Coordinate club activities and oversee the planning and execution of events alongside the rest of the executive team
Added 5 days ago
Executive Support - Deputy Minister's Office
Government of Alberta
Edmonton, AB
Job Title: Executive Support - Deputy Minister's Office
Added 4 days ago
Specialized HR Manager - Talent Manager, Talent Programs
TD
Toronto, ON
Full-time
…high potential talent with the potential to progress to senior executive roles. The mandate of the team includes talent practices such as executive assessment, coaching and 360 assessments;…

Inspired HR

Executive Assistant

Calgary, AB, Canada

Posting language: English
Posted: Sep 1, 2026

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Original job description

Executive Assistant

Job Description:

Inspired HR is working with a client to support the recruitment of an Executive Assistant who will report directly to the President. This role provides high-level executive, administrative, personal, and property-related support to ensure seamless day-to-day operations and effective support for the President. The role serves as a primary point of contact for internal and external stakeholders on matters pertaining to the organization and its related entities and coordinates the President’s business and personal commitments along with their properties. Responsibilities include calendar and travel management, office administration, consistent documentation and recordkeeping, detailed vendor and property coordination, and special and recurring projects.

The successful candidate will be highly organized, resourceful, discreet and comfortable working within a small, private, high-net-worth environment. This individual must exercise sound judgment, manage competing priorities, and consistently follow through on commitments to ensure matters are brought to completion. They will be expected to take initiative, anticipate needs, think proactively, and independently move tasks and projects forward without requiring ongoing direction.

The successful candidate must be self-motivated, highly accountable, and comfortable working independently in a small office environment at times working solo. The ability to take initiative, manage responsibilities with minimal supervision, and consistently move tasks and projects forward is essential. They will have a genuine passion for administrative work and take pride in creating structure, maintaining organization, solving problems and providing dependable support. They must also be comfortable handling confidential business and personal matters with professionalism, care and discretion.

Roles and Responsibilities of the Executive Assistant:

Provide comprehensive executive and administrative support to the President, including managing a highly active calendar, scheduling and confirming appointments, preparing expense reports, drafting correspondence, compiling meeting materials, and arranging complex travel, itineraries and agendas.
Plan, coordinate and protect the President’s schedule, serving as a trusted gatekeeper while ensuring priorities, commitments, and deadlines are appropriately managed.
Manage recurring weekly and monthly administrative responsibilities, proactively follow up on outstanding items, and ensure ongoing commitments, payments, services, appointments, and deadlines are not missed.
Maintain organized records and trackers for recurring business, personal, office, and property-related items, including key dates, service schedules, renewals, outstanding items, and required follow-ups.
Communicate directly, and on behalf of the President, with internal and external stakeholders regarding organizational initiatives, appointments, commitments, and follow-up items.
Research, prioritize, and follow up on incoming issues and requests addressed to the President, including matters that are sensitive, confidential, or time-critical.
Maintain clear communication between the President’s office, internal departments, and external stakeholders, building credibility, trust, and effective working relationships.
Keep the President well informed of upcoming commitments and responsibilities, proactively identifying required actions and following up to ensure items are completed.
Coordinate business and personal appointments and related logistics, including appointments associated with residences and properties.
Coordinate with external vendors, contractors, and service providers for seasonal and ongoing property maintenance, repairs, inspections, deliveries, and other property-related needs, ensuring work is scheduled, communicated, monitored, and followed through to completion.
Consistently maintain, organize, and update organizational documentation, including internal procedures, templates, vendor correspondence, contact lists, and electronic and physical filing systems.
Oversee general office administrative needs, including maintaining office supplies, coordinating service providers, supporting office organization, and addressing day-to-day operational requirements as needed.
Manage a variety of special projects for the President, including projects that may have organizational, operational, personal, or property-related impact.
Complete critical deliverables with a hands-on approach, including drafting business and personal correspondence, coordinating documentation, and completing other tasks that enable the President to effectively lead the organization and manage ongoing commitments.
Prioritize conflicting needs, handle matters expeditiously and proactively, and follow projects and tasks through to successful completion, often under deadline pressure.
Participate as a member of the team, including coordinating meetings, attending meetings as required, documenting action items, and following up on assigned responsibilities.
Maintain full communication and transparency with the President regarding priorities, progress, challenges, and matters requiring attention or decision.
Promptly raise conflicts, disputes, concerns, or other issues requiring the President’s awareness or direction to support timely resolution.
Perform other executive, administrative, personal, office, and property-related duties as required to support the President and the organization.

Additional Information:

This is an office-based position requiring the successful candidate to work onsite Monday through Friday. Occasional flexibility outside regular business hours may be required to support business, personal, travel, or property-related needs.

Requirements

Required Qualifications:

Proven experience as an executive assistant, office manager, personal assistant, property administrator, or in a similar senior administrative role.
Advanced proficiency in Microsoft Office Suite, particularly SharePoint, Excel, PowerPoint, Outlook, and Word.
Critical thinking and an ability to comprehend, interpret and analyze information, and make decisions and produce appropriate responses.
Ability to prioritize tasks and manage time effectively in a deadline-driven environment.
Ability to demonstrate tact, diplomacy, and professionalism, and exercise discretion in dealing with confidential information.
Strong work ethic, flexible and able to work collaboratively with other team members.
High attention to detail with strong communication skills, both verbal and written.
Ability to work independently and take initiative to problem solve and move items forward.
Ability to work under pressure with tight deadlines during critical times.
Comfortable and confident working in a fast-paced office environment.
Strong interpersonal skills and the ability to build positive relationships at differing levels within the organization and a necessity in helping to resolve conflicts and issues.
Comfortable supporting a blended role that includes executive, business, personal, office, and property-related responsibilities.
Experience coordinating vendors, contractors, property services, office operations, or personal administrative matters is considered an asset.

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More about this job

Responsibilities

Provide high-level administrative, personal, and property-related support directly to the President to ensure seamless day-to-day operations. This includes managing complex calendars, coordinating with external vendors for property maintenance, and serving as the primary point of contact for stakeholders.

Requirements

Requires proven experience as an executive assistant or office manager with advanced proficiency in Microsoft Office Suite. Candidates must demonstrate strong discretion, the ability to work independently in a high-net-worth environment, and excellent organizational skills.

Skills

Calendar Management
Travel Coordination
Office Administration
Property Management
Vendor Coordination
Microsoft Office Suite
SharePoint
Executive Support
Confidentiality
Critical Thinking
Time Management
Professionalism
Interpersonal Skills
Problem Solving
Recordkeeping
Project Management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Management
Personal Assistant
Property Administration
High-Net-Worth
SharePoint
Excel
PowerPoint
Outlook
Word
Vendor Management
Expense Reports
Itinerary Planning
Stakeholder Communication
Confidentiality
Administrative Support

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