Account Administrator

We are looking for an Account Administrator for a 12-month contract position, with possible extensions in Calgary, Alberta. Must be legally entitled to work in Canada.

This position is 100% onsite in downtown Calgary. 8 hours a day, 40 hours a week. It is NOT a remote role.

Role Description

Reporting to the Team Lead, Accounts Payable, this contract role supports accurate and timely supplier invoice and employee expense processing in a high-volume AP environment.

You will validate and process invoices, complete standard PO matching, review expense claims, respond to routine inquiries, support payments and reconciliations, and escalate complex exceptions. We are looking for a detail-oriented AP professional who delivers accurate work, follows established controls, and provides strong customer service.

Responsibilities

• Process supplier invoices, including validation, coding, routing, matching, and posting.
• Perform standard 2-way and 3-way matching and resolve routine PO, receipt, price, quantity, coding, and approval issues.
• Review employee expense claims for compliance with company policies and approval requirements.
• Respond to routine supplier and employee inquiries and provide timely follow-up.
• Support supplier onboarding and master data maintenance.
• Identify potential duplicate invoices and payments using established controls and procedures.
• Support payment processing and resolve routine payment inquiries and exceptions.
• Monitor assigned invoice queues, workflow items, aging, and outstanding approvals.
• Perform routine account reconciliations and investigate straightforward variances.
• Support month-end activities, accrual preparation, and reporting.
• Maintain documentation and comply with internal controls, AP procedures, and company policies.
• Escalate complex PO, GR/IR, tax, workflow, supplier master, payment, or system issues to the appropriate senior resource.

Required Skills and Experience

• 2+ years of Accounts Payable, employee expense, accounting, or related financial operations experience.
• Education in Accounting, Finance, Business Administration, or a related field is considered an asset.
• Knowledge of invoice processing, PO matching, reconciliations, and financial controls.
• Experience with SAP, Concur, or comparable ERP and expense management systems is preferred.
• Comfort working with automated invoice workflows and high transaction volumes.
• Strong attention to detail and the ability to identify discrepancies.
• Strong organizational, time-management, communication, and customer service skills.
• Good judgment to resolve routine issues and recognize when escalation is required.

Please note that while all applications are appreciated, only candidates selected for interview will be contacted.

InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs.