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InSync Systems

Account Administrator

Calgary, AB, Canada

Contract

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Job details

Job type: Contract
Apply by: Dec 5, 2026
Experience: 2+ years of Accounts Payable, employee expense, accounting, or related financial operations experience.
Working hours: 40 hours a week
Posting language: English
Posted: Nov 5, 2026

Original job description

We are looking for an Account Administrator for a 12-month contract position, with possible extensions in Calgary, Alberta. Must be legally entitled to work in Canada.

This position is 100% onsite in downtown Calgary. 8 hours a day, 40 hours a week. It is NOT a remote role.

Role Description

Reporting to the Team Lead, Accounts Payable, this contract role supports accurate and timely supplier invoice and employee expense processing in a high-volume AP environment.

You will validate and process invoices, complete standard PO matching, review expense claims, respond to routine inquiries, support payments and reconciliations, and escalate complex exceptions. We are looking for a detail-oriented AP professional who delivers accurate work, follows established controls, and provides strong customer service.

Responsibilities

Process supplier invoices, including validation, coding, routing, matching, and posting.
Perform standard 2-way and 3-way matching and resolve routine PO, receipt, price, quantity, coding, and approval issues.
Review employee expense claims for compliance with company policies and approval requirements.
Respond to routine supplier and employee inquiries and provide timely follow-up.
Support supplier onboarding and master data maintenance.
Identify potential duplicate invoices and payments using established controls and procedures.
Support payment processing and resolve routine payment inquiries and exceptions.
Monitor assigned invoice queues, workflow items, aging, and outstanding approvals.
Perform routine account reconciliations and investigate straightforward variances.
Support month-end activities, accrual preparation, and reporting.
Maintain documentation and comply with internal controls, AP procedures, and company policies.
Escalate complex PO, GR/IR, tax, workflow, supplier master, payment, or system issues to the appropriate senior resource.

Required Skills and Experience

2+ years of Accounts Payable, employee expense, accounting, or related financial operations experience.
Education in Accounting, Finance, Business Administration, or a related field is considered an asset.
Knowledge of invoice processing, PO matching, reconciliations, and financial controls.
Experience with SAP, Concur, or comparable ERP and expense management systems is preferred.
Comfort working with automated invoice workflows and high transaction volumes.
Strong attention to detail and the ability to identify discrepancies.
Strong organizational, time-management, communication, and customer service skills.
Good judgment to resolve routine issues and recognize when escalation is required.

Please note that while all applications are appreciated, only candidates selected for interview will be contacted.

InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs.

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More about this job

Responsibilities

Process supplier invoices and employee expense claims, perform purchase order matching and routine reconciliations, and support payments, month-end activities, and reporting. Monitor invoice workflows, maintain documentation and controls, respond to routine inquiries, and escalate complex exceptions.

Requirements

Requires at least two years of accounts payable, employee expense, accounting, or related financial operations experience, along with knowledge of invoice processing, purchase order matching, reconciliations, and financial controls. Accounting, finance, or business education is an asset; experience with SAP, Concur, or comparable systems is preferred.

Skills

Accounts Payable
Invoice Processing
Purchase Order Matching
Expense Claim Review
Account Reconciliation
Payment Processing
Supplier Onboarding
Master Data Maintenance
Financial Controls
Invoice Workflow Management
Discrepancy Identification
Customer Service
Attention to Detail
Time Management
SAP
Concur

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Supplier Invoices
Employee Expenses
Invoice Validation
Invoice Coding
Invoice Routing
Invoice Posting
Two-Way Matching
Three-Way Matching
Purchase Orders
Goods Receipt/Invoice Receipt
Expense Compliance
Supplier Onboarding
Supplier Master Data
Duplicate Invoice Detection
Payment Processing
Invoice Aging
Account Reconciliation
Month-End Activities
Accrual Preparation
Financial Controls
Automated Invoice Workflows
High-Volume Processing
SAP
Concur
ERP Systems
Tax Issues
Workflow Management

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