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Added 2 mins ago
LH
Medical Office Admin
Lifemark Health Group
Kelowna, BC
- $19 to $24 CAD / hour
- Full-time
…Canada’s premier, largest, and most comprehensive healthcare management organization. We believe when you move better, you feel better. This is at the heart of everything we do, and we are…
Added 2 mins ago
Advocacy Engagement Coordinator at Hillel Ontario
Hillel International
Toronto, ON
Hillel Ontario is seeking an enthusiastic and dynamic Advocacy Engagement Coordinator to join the local campus team at Hillel TMU. This role focuses on advancing Hillel Ontario’s advocacy…
Added 2 mins ago
SI
Coordonnateur du bureau des offres
STAS Inc.
Saguenay, QC · Chicoutimi, QC
- Full-time
Standard schedule of 4.5 days per week
Added 3 mins ago
VC
Marketing and Creative Coordinator
Villa Charities Inc.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
We are seeking a highly creative and detail-oriented Marketing and Creative Coordinator to support the Marketing team with the development and implementation of marketing campaigns, graphic…
Added 17 mins ago
BL
Legal Assistant - Labour & Employment
BC Legal Management Association
Vancouver, BC
- Other
Perform client account management: review, edit and prepare pre-bills for review by LPs, verify fees and disbursements, prepare write-offs and address client inquiries regarding billing in…
Added 17 mins ago
M
Membership In Clinic Flow Coordinator
Medcan
Toronto, ON
- $47,831 to $65,767.25 CAD / year
- Full-time
Medcan is recruiting for a full-time Membership In Clinic Flow Coordinator. The position requires high energy and enthusiasm, an appreciation for detail, an outstanding level of client…
Added 32 mins ago
IS
Administrative Coordinator
InSync Systems
Calgary, AB
- Full-time
InSync Systems is seeking a highly organized Administrative Coordinator who can hit the ground running and provide day-to-day support across our Resourcing, Account Management, Sales and…
Added 32 mins ago
D
Patient Care Coordinator - Crescent Oral Surgery
dentalcorp
Toronto, ON · Richmond Hill, ON · Crescent Oral Surgery - Toronto
- Full-time
Added 47 mins ago
CL
Driver Support Coordinator
Charger Logistics Inc.
Brampton, ON
- Full-time
Charger logistics Inc. is a world- class asset-based carrier with locations across North America. With over 20 years of experience providing the best logistics solutions, Charger logistics…
Added 47 mins ago
S
Senior Environmental Coordinator
Stelco
Hamilton, ON
- Full-time
Assist with continuation of Stelco’s Environmental Management System.
Added 1 hour ago
C
Administration Team Coordinator/ Medical Scheduler
CarePartners
Tillsonburg, ON
- Part-time
Added 1 hour ago
RC
Admin Coordinator, Contract Services and Procurement
Royal College of Physicians and Surgeons of Canada
Ottawa, ON
- Full-time
Reporting to the Manager of Contract Services & Procurement, the Administrative Coordinator is responsible for end-to-end support for the Contract Services & Procurement team; including…
Added 1 hour ago
OS
(TEMPORARY FULL-TIME) REGISTERED NURSE 2 - GERIATRIC DEMENTIA UNIT (GDU)
Ontario Shores Centre for Mental Health Sciences
Whitby, ON
- Full-time
…demonstrate competence in performance of the nurse facilitator/care coordinator role, case management and clinical assessment and intervention and documentation of…
Added 1 hour ago
CS
Youth Experience Assistant (Calgary)
Circuit Stream
Calgary, AB
- $20 CAD / hour
- Internship
We are looking for 2 enthusiastic Youth Experience Assistants to support our Coordinator, Instructors and students throughout the camp day; from welcoming students and helping with…
Added 1 hour ago
SC
Procurement Coordinator Permanent (internal/external)
Sudbury Catholic District School Board
Sudbury, ON
- Full-time
The Procurement Coordinator promotes the most effective use of Board funds in the acquisition of goods and services. He or she is responsible for the purchasing of designated supplies,…
Added 1 hour ago
Leasing - Leasing Coordinator
Lepine
Ottawa, ON
…expand, we're looking for an experienced, sales-oriented Leasing Coordinator to help drive leasing performance and coordinate leasing operations across our…
Added 1 hour ago
Christmas Hamper Program Assistant- Casual/On-Call
Smithers Community Services Association
Smithers, BC
…the Christmas Hamper Program, primarily assisting the program coordinator with the physical handling, sorting, packing, and distribution of food, toys, and other donated items. This is a…
Added 1 hour ago
OM
Senior Administrator, Talent Development & Learning
Ontario Medical Association
Toronto, ON
- Full-time
…and coordinates cross-departmental learning initiatives. The coordinator supports the delivery of effective training solutions by maintaining learning management systems, administering…
Added 1 hour ago
JI
Electrical & Instrumentation Coordinator
J.D. Irving, Limited
Toronto, ON
- Full-time
Experience utilizing computerized maintenance management systems (CMMS) is considered an asset.
Added 1 hour ago
OM
Senior Administrator, Talent Development & Learning
Ontario Medical Association
Toronto, ON
- Full-time
…and coordinates cross-departmental learning initiatives. The coordinator supports the delivery of effective training solutions by maintaining learning management systems, administering…
Added 1 hour ago
BQ
Project Manager
by Quality
Vaughan, ON
- Full-time
Coordinate shop drawings, RFIs, finish and sample approvals, and design revisions with the engineering team and client. This is with the support of a Project Coordinator.
Added 1 hour ago
E
Scheduling Coordinator
Extendicare
Oshawa, ON · ParaMed Admin Office - CE (King St.)
- Full-time
As an Scheduling Coordinator, you will act as the primary point of contact for clients and field staff, offering superior customer service skills as you match clients in need of care to…
Added 1 hour ago
A
Project Coordinator
AtkinsRéalis
Toronto, ON
- Full-time
Diploma or bachelor’s degree in engineering, Engineering technology, Construction Management, Project Management, or a related field.
Added 2 hours ago
ST
Fundraising Coordinator
Sunrise Therapeutic Riding & Learning Centre
Puslinch, ON
- Full-time
We are seeking an experienced and passionate Fundraising & Community Engagement Coordinator to play a key role in advancing ongoing fundraising efforts. This position is ideal for a…
Added 2 hours ago
Technical Project Manager (Engineering)
SPI Santé Sécurité / SPI Health and Safety
Blainville, QC
PMP certification or equivalent in project management (an asset);

InSync Systems

Administrative Coordinator

Calgary, AB, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 11, 2026
Experience: 2+ years of experience in an Administrative or Coordinator role
Working hours: 40 hours a week
Posting language: English
Posted: Nov 11, 2026

Original job description

InSync Systems is looking for an Administrative Coordinator for a full-time permanent position in Calgary, Alberta.

Must be legally entitled to work in Canada. Position is available as hybrid. 8 hours a day, 40 hours a week.

Role Description

InSync Systems is seeking a highly organized Administrative Coordinator who can hit the ground running and provide day-to-day support across our Resourcing, Account Management, Sales and Operations teams. This role keeps our recruitment database, job postings, client submissions, onboarding activities and internal operations running smoothly and accurately.

The ideal candidate is a detail-oriented self-starter who is comfortable juggling multiple priorities, communicates professionally with consultants and clients, and looks for opportunities to improve how things are done.

Responsibilities

Maintain accurate and up-to-date records in the company database, including contacts, candidates and job orders.
Assist the recruitment team with candidate sourcing, database searches and outreach.
Prepare candidate documentation and client submissions, ensuring accuracy, quality and consistency.
Coordinate reference checks, security checks and other pre-employment requirements.
Post and maintain job advertisements on the company website and online job boards.
Draft and maintain job descriptions and other recruitment materials.
Support the onboarding process, including preparing contracts and agreements in collaboration with Accounting, and coordinating equipment delivery and returns.
Serve as a point of contact for client inquiries and provide responsive, professional support.
Track contract timelines and renewal dates and notify the appropriate team members of upcoming deadlines.
Monitor procurement and bid opportunities and support the preparation of proposals and responses.
Schedule meetings and appointments and coordinate travel arrangements as needed.
Maintain company records, shared files and internal document repositories.
Track and manage company equipment and assets.
Coordinate company events, including venue bookings, promotional materials, invitations and attendee lists.
Support social media activities, including content scheduling and posting across company channels.
Assist with the development of internal processes, procedures and best practice documentation.
Identify opportunities to improve administrative processes and tools.
Perform other duties as assigned or required.

Desired Skills and Experience

2+ years of experience in an Administrative or Coordinator role
Administrative experience in a staffing, recruitment or professional services environment
Experience with applicant tracking systems or CRMs
LinkedIn Recruiter experience is a bonus
Solid proficiency with Microsoft Office
Familiarity with public sector bid and tender portals is an asset
Social media management and event coordination experience is an asset
Excellent written communication, proofreading and organizational skills

Please note that while all applications are appreciated, only candidates selected for interview will be contacted.

InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs.

Apply on LinkedIn About employer

More about this job

Responsibilities

Maintain recruitment databases, job postings, candidate and client documentation, onboarding activities, and contract timelines. Provide administrative support across resourcing, account management, sales, and operations, including client inquiries, bids, events, social media, records, and process improvements.

Requirements

Requires at least two years of administrative or coordinator experience, ideally in staffing, recruitment, or professional services. Applicants should have strong organizational, written communication, and proofreading skills, proficiency with Microsoft Office, and experience with ATS or CRM systems; LinkedIn Recruiter, bid portals, social media, and event coordination experience are assets.

Skills

Database Management
Candidate Sourcing
Applicant Tracking Systems
CRM Systems
LinkedIn Recruiter
Microsoft Office
Candidate Documentation
Client Submissions
Reference Checks
Security Checks
Onboarding Coordination
Bid and Tender Portals
Social Media Management
Event Coordination
Written Communication
Proofreading

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordination
Recruitment
Resourcing
Account Management
Sales
Operations
Recruitment Database
Candidate Sourcing
Applicant Tracking Systems
CRM
LinkedIn Recruiter
Microsoft Office
Job Postings
Client Submissions
Reference Checks
Security Checks
Pre-Employment Requirements
Onboarding
Contracts
Procurement
Bid Opportunities
Tender Portals
Proposal Preparation
Travel Coordination
Asset Management
Event Coordination
Social Media
Process Improvement

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Work requirements

Jobs in Canada