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Added 14 mins ago
EC
Future Leaders Program – Management Trainee
Emco Corporation: Plumbing, HVAC, Waterworks, Industrial, Irrigation, Fire Protection
Corner Brook, NL
- $52,500 CAD / year
- Full-time
Phase 1: Warehouse and Customer Service (12 Months)
Added 14 mins ago
TP
Property Operations Administrator
TDS Personnel
Mississauga, ON
- $60,000 to $65,000 CAD / year
- Full-time
Added 14 mins ago
IS
Administrative Coordinator
InSync Systems
Calgary, AB
- Full-time
Added 14 mins ago
TC
Restaurant Management | Assistant General Manager | Service Manager
The Canadian Brewhouse
Leduc, AB
- Full-time
…strengthen the Canadian Brewhouse’s reputation with quality customer service skills, innovative brain-power, and a can-do…
Added 14 mins ago
MM
Manager, Regulatory & Government Affairs
Mitsubishi Motor Sales of Canada, Inc.
Mississauga, ON
- $105,000 to $115,000 CAD / year
- Full-time
…all activities that relate to the launching of a recall or service…
Added 14 mins ago
SC
Software Developer - Micro-Integration Platform
Solace Corporation
Ottawa, ON
- Full-time
Experience shipping software that is deployed both as a SaaS service and in customer-managed environments
Added 14 mins ago
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Patient Care Coordinator - Crescent Oral Surgery
dentalcorp
Toronto, ON · Richmond Hill, ON · Crescent Oral Surgery - Toronto
- Full-time
Added 14 mins ago
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CEO - B2B2C Insurtech
Toronto, ON
- Full-time
Insurance is one of Canada's largest and most established industries, yet the customer relationship remains largely transactional and reactive.
Added 14 mins ago
J
CEO - B2B FinTech
Toronto, ON
- Full-time
We believe a modern, technology-enabled and customer-centric approach can fundamentally improve how businesses manage risk, delivering greater transparency, better service, and stronger…
Added 14 mins ago
FF
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Fortigo Freight Services Inc.
Peterborough, ON
- Full-time
At Fortigo our product is service; but, our strength is our people. Why, because each Fortigo Contractor is an extension of our customers, which is why we contract hardworking,…
Added 14 mins ago
CB
Consultant ou Consultante, Services d'emploi
Collège Boréal
Windsor, ON
- Full-time
…Elle évalue les besoins de la clientèle, élabore des plans de service individualisés comprenant les objectifs de carrière et les interventions requises, et assure la gestion de cas tout au…
Added 14 mins ago
SD
Infirmier(ère), rémunéré(e) à l’heure – PHX temps partiel jour Embauche feu vert
Shoppers Drug Mart
Laval, QC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 14 mins ago
SD
Cashier, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Medicine Hat, AB
- Part-time
Maintain excellent customer service and checkout area
Added 14 mins ago
C
Director Supply Chain Strategy
Ciena
Ottawa, ON
- Full-time
This leader will translate business growth objectives, product strategy, customer requirements, market dynamics, and external supply-chain trends into an integrated global supply chain…
Added 14 mins ago
SD
Assistant Front Store Manager, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Timmins, ON
- Full-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 14 mins ago
SD
Pharmacist, Hourly Part Time Evening
Shoppers Drug Mart
Winnipeg, MB
- Part-time
Commitment to providing exceptional customer service
Added 14 mins ago
SD
Pharmacist, Hourly Part Time Day
Shoppers Drug Mart
Toronto, ON
- Part-time
Commitment to providing exceptional customer service
Added 14 mins ago
SD
Pharmacist, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Toronto, ON
- Full-time
Commitment to providing exceptional customer service
Added 14 mins ago
SD
Front Store Manager, Salaried Full Time Day Greenlight Requisition
Shoppers Drug Mart
Edmonton, AB
- Full-time
…Store Manager leads staff in providing excellent Front Store customer service, manages all process and procedures utilizing financial resources and ensures store objectives are…
Added 14 mins ago
SD
Assistant Front Store Manager, Hourly Part Time Day
Shoppers Drug Mart
Timmins, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 14 mins ago
SD
Spécialiste Beauté, rémunéré(e) à l’heure temps partiel Quarts de travail flexibles
Shoppers Drug Mart
Saint-Jérôme, QC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 14 mins ago
SD
Pharmacien(ne), rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Laval, QC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 14 mins ago
MK
MK Yorkdale - Seasonal Sales Assistant
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Toronto, ON
- Part-time
Customer service obsessed; ability to sell with a passion for styling and love for fashion
Added 14 mins ago
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Business Operations Analyst Student (4 months) - Winter 2027
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- Full-time
…analytics support the Contact Centre by connecting operational, customer, and business data into actionable insights. Our goal is to turn trusted data into meaningful decisions that improve…
Added 14 mins ago
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InSync Systems

Administrative Coordinator

Calgary, AB, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 11, 2026
Experience: 2+ years of experience in an Administrative or Coordinator role
Working hours: 40 hours a week
Posting language: English
Posted: Nov 11, 2026

Original job description

InSync Systems is looking for an Administrative Coordinator for a full-time permanent position in Calgary, Alberta.

Must be legally entitled to work in Canada. Position is available as hybrid. 8 hours a day, 40 hours a week.

Role Description

InSync Systems is seeking a highly organized Administrative Coordinator who can hit the ground running and provide day-to-day support across our Resourcing, Account Management, Sales and Operations teams. This role keeps our recruitment database, job postings, client submissions, onboarding activities and internal operations running smoothly and accurately.

The ideal candidate is a detail-oriented self-starter who is comfortable juggling multiple priorities, communicates professionally with consultants and clients, and looks for opportunities to improve how things are done.

Responsibilities

Maintain accurate and up-to-date records in the company database, including contacts, candidates and job orders.
Assist the recruitment team with candidate sourcing, database searches and outreach.
Prepare candidate documentation and client submissions, ensuring accuracy, quality and consistency.
Coordinate reference checks, security checks and other pre-employment requirements.
Post and maintain job advertisements on the company website and online job boards.
Draft and maintain job descriptions and other recruitment materials.
Support the onboarding process, including preparing contracts and agreements in collaboration with Accounting, and coordinating equipment delivery and returns.
Serve as a point of contact for client inquiries and provide responsive, professional support.
Track contract timelines and renewal dates and notify the appropriate team members of upcoming deadlines.
Monitor procurement and bid opportunities and support the preparation of proposals and responses.
Schedule meetings and appointments and coordinate travel arrangements as needed.
Maintain company records, shared files and internal document repositories.
Track and manage company equipment and assets.
Coordinate company events, including venue bookings, promotional materials, invitations and attendee lists.
Support social media activities, including content scheduling and posting across company channels.
Assist with the development of internal processes, procedures and best practice documentation.
Identify opportunities to improve administrative processes and tools.
Perform other duties as assigned or required.

Desired Skills and Experience

2+ years of experience in an Administrative or Coordinator role
Administrative experience in a staffing, recruitment or professional services environment
Experience with applicant tracking systems or CRMs
LinkedIn Recruiter experience is a bonus
Solid proficiency with Microsoft Office
Familiarity with public sector bid and tender portals is an asset
Social media management and event coordination experience is an asset
Excellent written communication, proofreading and organizational skills

Please note that while all applications are appreciated, only candidates selected for interview will be contacted.

InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs.

Apply on LinkedIn About employer

More about this job

Responsibilities

Maintain recruitment databases, job postings, candidate and client documentation, onboarding activities, and contract timelines. Provide administrative support across resourcing, account management, sales, and operations, including client inquiries, bids, events, social media, records, and process improvements.

Requirements

Requires at least two years of administrative or coordinator experience, ideally in staffing, recruitment, or professional services. Applicants should have strong organizational, written communication, and proofreading skills, proficiency with Microsoft Office, and experience with ATS or CRM systems; LinkedIn Recruiter, bid portals, social media, and event coordination experience are assets.

Skills

Database Management
Candidate Sourcing
Applicant Tracking Systems
CRM Systems
LinkedIn Recruiter
Microsoft Office
Candidate Documentation
Client Submissions
Reference Checks
Security Checks
Onboarding Coordination
Bid and Tender Portals
Social Media Management
Event Coordination
Written Communication
Proofreading

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordination
Recruitment
Resourcing
Account Management
Sales
Operations
Recruitment Database
Candidate Sourcing
Applicant Tracking Systems
CRM
LinkedIn Recruiter
Microsoft Office
Job Postings
Client Submissions
Reference Checks
Security Checks
Pre-Employment Requirements
Onboarding
Contracts
Procurement
Bid Opportunities
Tender Portals
Proposal Preparation
Travel Coordination
Asset Management
Event Coordination
Social Media
Process Improvement

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Work requirements

Jobs in Canada