Jobs in Canada

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Added 27 mins ago
BL
Legal Assistant - Labour & Employment
BC Legal Management Association
Vancouver, BC
- Other
…several legal professionals in our newly expanded Labour & Employment…
Added 41 mins ago
IS
Administrative Coordinator
InSync Systems
Calgary, AB
- Full-time
InSync Systems is looking for an Administrative Coordinator for a full-time permanent position in Calgary, Alberta.
Added 57 mins ago
Health and Safety Coordinator
VCNA
Toronto, ON
The Health & Safety Coordinator serves as the advisor in the areas of occupational health and safety by developing and carrying out procedures with the line organization that effectively…
Added 1 hour ago
CB
Learning Strategist
Christian Brothers Academy
Airdrie, AB
- Temporary
Oversee the development, implementation, and review of student learning supports, including IPPs, EAL programming, and targeted interventions such as Literacy and Numeracy Support.
Added 1 hour ago
CI
Administrative Assistant - Professional Development and Events
Catholic Independent Schools Vancouver Archdiocese (CISVA)
Vancouver, BC
- Full-time
Administrative Assistant – Professional Development & Events
Added 1 hour ago
Leasing - Leasing Coordinator
Lepine
Ottawa, ON
…expand, we're looking for an experienced, sales-oriented Leasing Coordinator to help drive leasing performance and coordinate leasing operations across our…
Added 1 hour ago
OM
Senior Administrator, Talent Development & Learning
Ontario Medical Association
Toronto, ON
- Full-time
The Senior Administrator, Talent Development & Learning, plays a central role in advancing the organisation’s learning culture. This position manages learning technologies, oversees…
Added 1 hour ago
PG
Quality Engineer
Pangeo Group
Vaughan, ON
- $70,000 to $90,000 CAD / year
- Full-time
As Quality Engineer, you lead the quality side of new product development and launch, from prototype through PPAP and into ongoing production. This is a hands-on role through start-up and…
Added 1 hour ago
JI
Electrical & Instrumentation Coordinator
J.D. Irving, Limited
Toronto, ON
- Full-time
Opportunities to take part in job-related training and development
Added 1 hour ago
OM
Senior Administrator, Talent Development & Learning
Ontario Medical Association
Toronto, ON
- Full-time
The Senior Administrator, Talent Development & Learning, plays a central role in advancing the organisation’s learning culture. This position manages learning technologies, oversees…
Added 1 hour ago
A
Project Coordinator
AtkinsRéalis
Toronto, ON
- Full-time
Make the most of diverse opportunities for training and professional development to grow your skills and expertise.
Added 1 hour ago
Technical Services Coordinator
City of Mississauga
Mississauga, ON
The Technical Services Coordinator handles the event specific details of a production, as well as the day-to-day maintenance requirements of the production systems and infrastructure.…
Added 2 hours ago
GV
Specialiste Régional des Achats (Hydroélectricité) – ÉlectriqueHydro Regional Commodity Leader - Electrical
GE Vernova
Brossard, QC
- Full-time
Supplier Panel Development: Identify, qualify, and onboard new suppliers to build and maintain a strong North American supplier panel.
Added 2 hours ago
Electrical Design Coordinator - Kiewit Power Engineering
Kiewit
Calgary, AB
As an entry-level Electrical Design Coordinator, you will be a part of a growing team that supports all aspects of the construction process by performing innovative design engineering…
Added 2 hours ago
GT
Production Coordinator (Women's Fashion)
Giant Tiger
Montreal, QC · Laval, QC
- Full-time
This is a hybrid role working 3 days per week out of our Montreal Buying Office
Added 2 hours ago
Construction Coordinator
Aecon
Toronto, ON · Scarborough, ON
As part of this project, we are currently looking for a Construction Coordinator to join our team.
Added 3 hours ago
AC
Parts Coordinator - Aviva AutoCare Centre
Aviva Canada
Toronto, ON
- Full-time
We are looking for a dedicated Parts Coordinator to be an integral part of the daily operations at our Aviva AutoCare Centre located in Mississauga.
Added 3 hours ago
P
People & Experience Coordinator
proSapient
Toronto, ON
- $55,000 to $65,000 CAD / year
- Full-time
We're looking for a highly organized, proactive, and people-focused People & Experience Coordinator to support our employees and help make our Toronto office a great place to work.
Added 3 hours ago
AC
Parts Coordinator - Aviva AutoCare Centre
Aviva Canada
Oakville, ON
- Full-time
We are looking for a dedicated Parts Coordinator to be an integral part of the daily operations at our Aviva AutoCare Centre located in Mississauga.
Added 3 hours ago
AC
Parts Coordinator - Aviva AutoCare Centre
Aviva Canada
Markham, ON
- Full-time
We are looking for a dedicated Parts Coordinator to be an integral part of the daily operations at our Aviva AutoCare Centre located in Mississauga.
Added 3 hours ago
SR
Strategic Customer Coordinator
Sunbelt Rentals, Inc.
Oshawa, ON
- Full-time
Sunbelt’s Strategic Customer Coordinator is equipped for success so we can make it happen for our customers.
Added 3 hours ago
Financial Analyst
Greenfield Global Inc.
Johnstown, ON
Cross-train in the DDGS Logistics Coordinator role.
Added 4 hours ago
N
Industrial Electrician
Novolex
Brampton, ON
- Full-time
12 Hour Bi-Monthly Rotating Shift (8:00am-8:15pm/8:15pm-8:00am) · Must have knowledge of electrical codes to satisfy ESA requirement
Added 4 hours ago
BR
Office & Tenant Services Coordinator
BGO Real Estate
AB · Calgary, AB
- Full-time
…with access to ongoing learning, mentorship, and professional development opportunities to help you grow your…
Added 4 hours ago
R|
Clinical Research Coordinator - Regulatory Affairs (CIM)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Training and professional development opportunities,

InSync Systems

Administrative Coordinator

Calgary, AB, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 11, 2026
Experience: 2+ years of experience in an Administrative or Coordinator role
Working hours: 40 hours a week
Posting language: English
Posted: Nov 11, 2026

Original job description

InSync Systems is looking for an Administrative Coordinator for a full-time permanent position in Calgary, Alberta.

Must be legally entitled to work in Canada. Position is available as hybrid. 8 hours a day, 40 hours a week.

Role Description

InSync Systems is seeking a highly organized Administrative Coordinator who can hit the ground running and provide day-to-day support across our Resourcing, Account Management, Sales and Operations teams. This role keeps our recruitment database, job postings, client submissions, onboarding activities and internal operations running smoothly and accurately.

The ideal candidate is a detail-oriented self-starter who is comfortable juggling multiple priorities, communicates professionally with consultants and clients, and looks for opportunities to improve how things are done.

Responsibilities

Maintain accurate and up-to-date records in the company database, including contacts, candidates and job orders.
Assist the recruitment team with candidate sourcing, database searches and outreach.
Prepare candidate documentation and client submissions, ensuring accuracy, quality and consistency.
Coordinate reference checks, security checks and other pre-employment requirements.
Post and maintain job advertisements on the company website and online job boards.
Draft and maintain job descriptions and other recruitment materials.
Support the onboarding process, including preparing contracts and agreements in collaboration with Accounting, and coordinating equipment delivery and returns.
Serve as a point of contact for client inquiries and provide responsive, professional support.
Track contract timelines and renewal dates and notify the appropriate team members of upcoming deadlines.
Monitor procurement and bid opportunities and support the preparation of proposals and responses.
Schedule meetings and appointments and coordinate travel arrangements as needed.
Maintain company records, shared files and internal document repositories.
Track and manage company equipment and assets.
Coordinate company events, including venue bookings, promotional materials, invitations and attendee lists.
Support social media activities, including content scheduling and posting across company channels.
Assist with the development of internal processes, procedures and best practice documentation.
Identify opportunities to improve administrative processes and tools.
Perform other duties as assigned or required.

Desired Skills and Experience

2+ years of experience in an Administrative or Coordinator role
Administrative experience in a staffing, recruitment or professional services environment
Experience with applicant tracking systems or CRMs
LinkedIn Recruiter experience is a bonus
Solid proficiency with Microsoft Office
Familiarity with public sector bid and tender portals is an asset
Social media management and event coordination experience is an asset
Excellent written communication, proofreading and organizational skills

Please note that while all applications are appreciated, only candidates selected for interview will be contacted.

InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs.

Apply on LinkedIn About employer

More about this job

Responsibilities

Maintain recruitment databases, job postings, candidate and client documentation, onboarding activities, and contract timelines. Provide administrative support across resourcing, account management, sales, and operations, including client inquiries, bids, events, social media, records, and process improvements.

Requirements

Requires at least two years of administrative or coordinator experience, ideally in staffing, recruitment, or professional services. Applicants should have strong organizational, written communication, and proofreading skills, proficiency with Microsoft Office, and experience with ATS or CRM systems; LinkedIn Recruiter, bid portals, social media, and event coordination experience are assets.

Skills

Database Management
Candidate Sourcing
Applicant Tracking Systems
CRM Systems
LinkedIn Recruiter
Microsoft Office
Candidate Documentation
Client Submissions
Reference Checks
Security Checks
Onboarding Coordination
Bid and Tender Portals
Social Media Management
Event Coordination
Written Communication
Proofreading

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordination
Recruitment
Resourcing
Account Management
Sales
Operations
Recruitment Database
Candidate Sourcing
Applicant Tracking Systems
CRM
LinkedIn Recruiter
Microsoft Office
Job Postings
Client Submissions
Reference Checks
Security Checks
Pre-Employment Requirements
Onboarding
Contracts
Procurement
Bid Opportunities
Tender Portals
Proposal Preparation
Travel Coordination
Asset Management
Event Coordination
Social Media
Process Improvement

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Work requirements

Jobs in Canada