Jobs in Canada

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Added 15 mins ago
IS
Administrative Coordinator
InSync Systems
Calgary, AB
- Full-time
InSync Systems is seeking a highly organized Administrative Coordinator who can hit the ground running and provide day-to-day support across our Resourcing, Account Management, Sales and…
Added 30 mins ago
Health and Safety Coordinator
VCNA
Toronto, ON
The Health & Safety Coordinator serves as the advisor in the areas of occupational health and safety by developing and carrying out procedures with the line organization that effectively…
Added 45 mins ago
C
Administration Team Coordinator/ Medical Scheduler
CarePartners
Tillsonburg, ON
- Part-time
We have immediate Full-Time and Part-Time openings in the Tillsonburg office!
Added 45 mins ago
Customer Coordinator
Molson Coors
Toronto, ON
In the role of Customer Coordinator, working in Toronto, Ontario, you will be part of the Sales Enablement Team, a branch of the Commercial Operations Team. You will support the Ontario…
Added 1 hour ago
CI
Administrative Assistant - Professional Development and Events
Catholic Independent Schools Vancouver Archdiocese (CISVA)
Vancouver, BC
- Full-time
…Educational Services, the Administrative Assistant ensures efficient operations of the office to support and enhance the work of the…
Added 1 hour ago
Leasing - Leasing Coordinator
Lepine
Ottawa, ON
…expand, we're looking for an experienced, sales-oriented Leasing Coordinator to help drive leasing performance and coordinate leasing operations across our…
Added 1 hour ago
A
Client Care Coordinator
Amplifon
Winnipeg, MB
- Full-time
We are seeking a Client Care Coordinator who is ready to join an organization that combines passion and performance to shape a better world. As a Global Top Employer 2026, Amplifon is a…
Added 1 hour ago
JI
Electrical & Instrumentation Coordinator
J.D. Irving, Limited
Toronto, ON
- Full-time
Collaborate with Operations, Engineering, and other departments to minimize downtime and maximize equipment reliability.
Added 1 hour ago
GF
Documentation Coordinator
Golden Freight Forwarding & Marketing Inc.
Mississauga, ON
- Full-time
Now, we are looking for a dynamic and experienced Documentation Coordinator who is ready to take ownership, lead a team, improve processes, and make a real impact on our operations.
Added 1 hour ago
HP
Bilingual Continuous Improvement Coordinator
Hood Packaging Corporation
Montreal, QC
- Full-time
Reporting to the Operations Manager, the Engineering & Continuous Improvement Coordinator is responsible for coordinating the technical group of processes. In support of process engineers,…
Added 2 hours ago
GE
Commissioning Permitting & LOTO Operator
Global Edge Group
AB · Edmonton, AB
- Contract
Support the CSU Permit Coordinator with organization of the Permit Center. Note the Permit Center will be common for both the Construction Hazardous Work Permits (CHWP) and the…
Added 2 hours ago
P
People & Experience Coordinator
proSapient
Toronto, ON
- $55,000 to $65,000 CAD / year
- Full-time
We're looking for a highly organized, proactive, and people-focused People & Experience Coordinator to support our employees and help make our Toronto office a great place to work.
Added 2 hours ago
Financial Analyst
Greenfield Global Inc.
Johnstown, ON
Track and collate invoices for processing by head office twice per week.
Added 3 hours ago
LH
Front Desk Care Coordinator
Lifemark Health Group
Prince Edward, ON
- $17.6 to $22.31 CAD / hour
- Part-time
…standards of work and quality? If so, come and join us as a Care Coordinator at PhysioHouse Picton, a Lifemark Health Group clinic, Canada’s premier, largest, and most comprehensive…
Added 3 hours ago
LH
Care Coordinator
Lifemark Health Group
St. Catharines, ON
- $17.6 to $24.54 CAD / hour
- Part-time
Care Coordinator – St. Catharines Physiotherapy Centre
Added 3 hours ago
D
Human Resources Project Coordinator
Dexian
Mississauga, ON
- Contract
The client is looking for a highly organized Project Coordinator/Group Administrator with 4+ years of experience to manage department operations, workforce reporting, leadership support,…
Added 3 hours ago
GE
Commissioning Operator - HPU
Global Edge Group
AB · Edmonton, AB
- Contract
Reporting to the Commissioning Coordinator for the HPU, the HPU Commissioning Operator will oversee the initial startup, testing, and stabilization of the HPU. Ensuring all equipment is…
Added 3 hours ago
CL
OPERATIONS COORDINATOR FOR THE SCHOOL ORGANISATION
Collège LaSalle, Montréal
Montréal-Ouest, QC
- Full-time
As the Operations Coordinator of the School Organization, you are responsible for coordinating the activities of the School Organization Department as well as providing administrative…
Added 3 hours ago
A
Recruitment Coordinator
AMISEQ
Vancouver, BC
- $45 to $47 CAD / hour
- Contract
2+ years of experience in Recruiting Coordination, Candidate Experience, or Talent Acquisition Operations.
Added 3 hours ago
Sales Manager - Maternity Leave Replacement
The Aldo Group Inc / Le Groupe Aldo Inc.
Montreal, QC
…Brothers, Ted Baker, Hunter, and G.H.BASS. In addition to our head office in Montreal, the ALDO Group maintains international offices in Europe and Asia. For more information, visit…
Added 3 hours ago
N
Industrial Electrician
Novolex
Brampton, ON
- Full-time
12 Hour Bi-Monthly Rotating Shift (8:00am-8:15pm/8:15pm-8:00am) · Must have knowledge of electrical codes to satisfy ESA requirement
Added 3 hours ago
BR
Office & Tenant Services Coordinator
BGO Real Estate
AB · Calgary, AB
- Full-time
We are seeking a highly organized and proactive professional to oversee office operations, coordinate workplace initiatives and deliver an exceptional experience for employees, visitors,…
Added 3 hours ago
AS
Brand Coordinator
AN Supps
Canada
- Full-time
The Brand Operations Coordinator serves as the operational backbone of the Brand Team, ensuring projects, product launches, marketing initiatives, and business priorities are executed…
Added 3 hours ago
6
Site Superintendent
6ixBuild
East Gwillimbury, ON
- Full-time
MUST HAVE QUALIFICATIONS
Added 3 hours ago
SL
Bilingual Proposal Coordinator
Sun Life
Toronto, ON · Waterloo, ON · Montreal, QC · Sun Life Montreal Metcalfe
- Full-time
As the Bilingual Proposal Coordinator, you will be the primary representative of Sunlife’s Sales Enablement Proposal team. Supporting Group Benefits Business Development teams across Canada…

InSync Systems

Administrative Coordinator

Calgary, AB, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 11, 2026
Experience: 2+ years of experience in an Administrative or Coordinator role
Working hours: 40 hours a week
Posting language: English
Posted: Nov 11, 2026

Original job description

InSync Systems is looking for an Administrative Coordinator for a full-time permanent position in Calgary, Alberta.

Must be legally entitled to work in Canada. Position is available as hybrid. 8 hours a day, 40 hours a week.

Role Description

InSync Systems is seeking a highly organized Administrative Coordinator who can hit the ground running and provide day-to-day support across our Resourcing, Account Management, Sales and Operations teams. This role keeps our recruitment database, job postings, client submissions, onboarding activities and internal operations running smoothly and accurately.

The ideal candidate is a detail-oriented self-starter who is comfortable juggling multiple priorities, communicates professionally with consultants and clients, and looks for opportunities to improve how things are done.

Responsibilities

Maintain accurate and up-to-date records in the company database, including contacts, candidates and job orders.
Assist the recruitment team with candidate sourcing, database searches and outreach.
Prepare candidate documentation and client submissions, ensuring accuracy, quality and consistency.
Coordinate reference checks, security checks and other pre-employment requirements.
Post and maintain job advertisements on the company website and online job boards.
Draft and maintain job descriptions and other recruitment materials.
Support the onboarding process, including preparing contracts and agreements in collaboration with Accounting, and coordinating equipment delivery and returns.
Serve as a point of contact for client inquiries and provide responsive, professional support.
Track contract timelines and renewal dates and notify the appropriate team members of upcoming deadlines.
Monitor procurement and bid opportunities and support the preparation of proposals and responses.
Schedule meetings and appointments and coordinate travel arrangements as needed.
Maintain company records, shared files and internal document repositories.
Track and manage company equipment and assets.
Coordinate company events, including venue bookings, promotional materials, invitations and attendee lists.
Support social media activities, including content scheduling and posting across company channels.
Assist with the development of internal processes, procedures and best practice documentation.
Identify opportunities to improve administrative processes and tools.
Perform other duties as assigned or required.

Desired Skills and Experience

2+ years of experience in an Administrative or Coordinator role
Administrative experience in a staffing, recruitment or professional services environment
Experience with applicant tracking systems or CRMs
LinkedIn Recruiter experience is a bonus
Solid proficiency with Microsoft Office
Familiarity with public sector bid and tender portals is an asset
Social media management and event coordination experience is an asset
Excellent written communication, proofreading and organizational skills

Please note that while all applications are appreciated, only candidates selected for interview will be contacted.

InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs.

Apply on LinkedIn About employer

More about this job

Responsibilities

Maintain recruitment databases, job postings, candidate and client documentation, onboarding activities, and contract timelines. Provide administrative support across resourcing, account management, sales, and operations, including client inquiries, bids, events, social media, records, and process improvements.

Requirements

Requires at least two years of administrative or coordinator experience, ideally in staffing, recruitment, or professional services. Applicants should have strong organizational, written communication, and proofreading skills, proficiency with Microsoft Office, and experience with ATS or CRM systems; LinkedIn Recruiter, bid portals, social media, and event coordination experience are assets.

Skills

Database Management
Candidate Sourcing
Applicant Tracking Systems
CRM Systems
LinkedIn Recruiter
Microsoft Office
Candidate Documentation
Client Submissions
Reference Checks
Security Checks
Onboarding Coordination
Bid and Tender Portals
Social Media Management
Event Coordination
Written Communication
Proofreading

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordination
Recruitment
Resourcing
Account Management
Sales
Operations
Recruitment Database
Candidate Sourcing
Applicant Tracking Systems
CRM
LinkedIn Recruiter
Microsoft Office
Job Postings
Client Submissions
Reference Checks
Security Checks
Pre-Employment Requirements
Onboarding
Contracts
Procurement
Bid Opportunities
Tender Portals
Proposal Preparation
Travel Coordination
Asset Management
Event Coordination
Social Media
Process Improvement

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Work requirements

Jobs in Canada