Jobs in Canada

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Added 10 hours ago
CP
HR Recruiter - 3 Month Contract - Fully On-Site
CuBE Packaging Solutions Inc.
Aurora, ON
- Contract
We are looking for a motivated and resourceful HR Recruitment Coordinator to join our team on a 3-month contract, with the potential to extend month to month. This role is focused on…
Added 10 hours ago
K
Purchasing Coordinator
Keilhauer
Toronto, ON
- Full-time
The Purchasing Coordinator is responsible for providing support and carrying out the day-to-day administrative tasks within the Purchasing department. Working under the direction of the…
Added 12 hours ago
LC
Senior HR Coordinator, NOFRILLS - 18 Month Contract
Loblaw Companies Limited
Brampton, ON
- Full-time
This role will support the NOFRILLS client group. The Sr. HR Coordinator will support the HR team by coordinating and following through on various Human Resources activities and projects…
Added 13 hours ago
IS
Administrative Coordinator
InSync Systems
Calgary, AB
- Full-time
InSync Systems is looking for an Administrative Coordinator for a full-time permanent position in Calgary, Alberta.
Added 14 hours ago
SS
Talent Acquisition Manager
Summit Search Group
Toronto, ON
- $95,000 to $125,000 CAD / year
- Full-time
Oversee the coordination and scheduling of interviews, together with HR coordinator
Added 14 hours ago
Technical Services Coordinator
City of Mississauga
Mississauga, ON
The Technical Services Coordinator handles the event specific details of a production, as well as the day-to-day maintenance requirements of the production systems and infrastructure.…
Added 15 hours ago
GV
Specialiste Régional des Achats (Hydroélectricité) – ÉlectriqueHydro Regional Commodity Leader - Electrical
GE Vernova
Brossard, QC
- Full-time
Proposal (ITO) & Execution (OTR) Support: Support the sourcing proposal coordinator in building competitive industrial plans, validate offer costs, participate in basic and detailed design…
Added 15 hours ago
GT
Production Coordinator (Women's Fashion)
Giant Tiger
Montreal, QC · Laval, QC
- Full-time
This is a hybrid role working 3 days per week out of our Montreal Buying Office
Added 16 hours ago
AC
Parts Coordinator - Aviva AutoCare Centre
Aviva Canada
Toronto, ON
- Full-time
We are looking for a dedicated Parts Coordinator to be an integral part of the daily operations at our Aviva AutoCare Centre located in Mississauga.
Added 16 hours ago
AC
Parts Coordinator - Aviva AutoCare Centre
Aviva Canada
Oakville, ON
- Full-time
We are looking for a dedicated Parts Coordinator to be an integral part of the daily operations at our Aviva AutoCare Centre located in Mississauga.
Added 16 hours ago
AC
Parts Coordinator - Aviva AutoCare Centre
Aviva Canada
Markham, ON
- Full-time
We are looking for a dedicated Parts Coordinator to be an integral part of the daily operations at our Aviva AutoCare Centre located in Mississauga.
Added 16 hours ago
SR
Strategic Customer Coordinator
Sunbelt Rentals, Inc.
Oshawa, ON
- Full-time
Sunbelt’s Strategic Customer Coordinator is equipped for success so we can make it happen for our customers.
Added 16 hours ago
B
Recruitment Coordinator
BinSentry
Kitchener, ON
- Temporary
The Recruitment Coordinator will support the day-to-day coordination and administration of BinSentry's recruitment activities across Canada and the United States. Working closely with the…
Added 16 hours ago
MM
Contract Management Coordinator
Mohawk Medbuy Corporation
Toronto, ON · Greater Toronto Area, Canada
- Contract
We are currently recruiting for a temporary fulltime (6 months) Contract Management Coordinator to support our Strategic Sourcing team.
Added 16 hours ago
Sales Manager - Maternity Leave Replacement
The Aldo Group Inc / Le Groupe Aldo Inc.
Montreal, QC
…industry-recognized wholesale licensed partner, specializing in the design, sourcing, and distribution of fashion footwear, handbags, and accessories. Our diverse portfolio includes…
Added 17 hours ago
N
Industrial Electrician
Novolex
Brampton, ON
- Full-time
12 Hour Bi-Monthly Rotating Shift (8:00am-8:15pm/8:15pm-8:00am) · Must have knowledge of electrical codes to satisfy ESA requirement
Added 17 hours ago
SL
Bilingual Proposal Coordinator
Sun Life
Toronto, ON · Waterloo, ON · Montreal, QC · Sun Life Montreal Metcalfe
- Full-time
As the Bilingual Proposal Coordinator, you will be the primary representative of Sunlife’s Sales Enablement Proposal team. Supporting Group Benefits Business Development teams across Canada…
Added 18 hours ago
FC
Procurement Coordinator
FCC Construcción
Toronto, ON
- $89,000 to $102,000 CAD / year
- Full-time
The Procurement Coordinator’s Key Responsibilities Are
Added 18 hours ago
CR
Division Director
Clarity Recruitment
Toronto, ON
- Full-time
Lead a team of seven: senior Contingent Recruiters, client-facing Engagement Managers and a Recruitment Coordinator. Weekly one-on-ones, live development plans, and in-office onboarding for…
Added 18 hours ago
B
Carrier Management Logistics Coordinator (Temporary, 12 months)
BRP
Sherbrooke, QC
- Temporary
The Carrier Management Coordinator will be responsible for executing shipments from shipping yards/distribution centres to North American dealers. Your role will involve selling loads to…
Added 18 hours ago
AI
Automotive Wholesale Sales Coordinator
American Iron and Metal
Laval, QC
- Full-time
We are currently seeking a motivated individual to join our team in Laval, QC. As an Automotive Wholesale Sales Coordinator, you are responsible for sourcing, managing, and selling vehicle…
Added 18 hours ago
AK
Automotive Wholesale Sales Coordinator
AIM KENNY U-PULL
Laval, QC
- Full-time
We are currently seeking a motivated individual to join our team in Laval, QC. As an Automotive Wholesale Sales Coordinator, you are responsible for sourcing, managing, and selling vehicle…
Added 21 hours ago
Customer Service Coordinator, Central Dispatch
Sinai Health
Toronto, ON
Sinai Health is looking for a Customer Service Coordinator, Central Dispatch.
Added 21 hours ago
OP
Supply Chain Coordinator
ORA Partenaires
London, ON
- Full-time
The Supply Chain Coordinator reports to the Supply Chain Director and is responsible for managing relationships with the company's strategic customers while overseeing activities related to…
Added 1 day ago
AI
Project Coordinator
Allmar Inc.
AB · Edmonton, AB
- $58,000 to $65,000 CAD / year
- Full-time
A project coordinator is responsible for accurate transfer of data from the estimating software to our ERP software ensuring all costing and selling prices line up between the two software…

InSync Systems

Administrative Coordinator

Calgary, AB, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 11, 2026
Experience: 2+ years of experience in an Administrative or Coordinator role
Working hours: 40 hours a week
Posting language: English
Posted: Nov 11, 2026

Original job description

InSync Systems is looking for an Administrative Coordinator for a full-time permanent position in Calgary, Alberta.

Must be legally entitled to work in Canada. Position is available as hybrid. 8 hours a day, 40 hours a week.

Role Description

InSync Systems is seeking a highly organized Administrative Coordinator who can hit the ground running and provide day-to-day support across our Resourcing, Account Management, Sales and Operations teams. This role keeps our recruitment database, job postings, client submissions, onboarding activities and internal operations running smoothly and accurately.

The ideal candidate is a detail-oriented self-starter who is comfortable juggling multiple priorities, communicates professionally with consultants and clients, and looks for opportunities to improve how things are done.

Responsibilities

Maintain accurate and up-to-date records in the company database, including contacts, candidates and job orders.
Assist the recruitment team with candidate sourcing, database searches and outreach.
Prepare candidate documentation and client submissions, ensuring accuracy, quality and consistency.
Coordinate reference checks, security checks and other pre-employment requirements.
Post and maintain job advertisements on the company website and online job boards.
Draft and maintain job descriptions and other recruitment materials.
Support the onboarding process, including preparing contracts and agreements in collaboration with Accounting, and coordinating equipment delivery and returns.
Serve as a point of contact for client inquiries and provide responsive, professional support.
Track contract timelines and renewal dates and notify the appropriate team members of upcoming deadlines.
Monitor procurement and bid opportunities and support the preparation of proposals and responses.
Schedule meetings and appointments and coordinate travel arrangements as needed.
Maintain company records, shared files and internal document repositories.
Track and manage company equipment and assets.
Coordinate company events, including venue bookings, promotional materials, invitations and attendee lists.
Support social media activities, including content scheduling and posting across company channels.
Assist with the development of internal processes, procedures and best practice documentation.
Identify opportunities to improve administrative processes and tools.
Perform other duties as assigned or required.

Desired Skills and Experience

2+ years of experience in an Administrative or Coordinator role
Administrative experience in a staffing, recruitment or professional services environment
Experience with applicant tracking systems or CRMs
LinkedIn Recruiter experience is a bonus
Solid proficiency with Microsoft Office
Familiarity with public sector bid and tender portals is an asset
Social media management and event coordination experience is an asset
Excellent written communication, proofreading and organizational skills

Please note that while all applications are appreciated, only candidates selected for interview will be contacted.

InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs.

Apply on LinkedIn About employer

More about this job

Responsibilities

Maintain recruitment databases, job postings, candidate and client documentation, onboarding activities, and contract timelines. Provide administrative support across resourcing, account management, sales, and operations, including client inquiries, bids, events, social media, records, and process improvements.

Requirements

Requires at least two years of administrative or coordinator experience, ideally in staffing, recruitment, or professional services. Applicants should have strong organizational, written communication, and proofreading skills, proficiency with Microsoft Office, and experience with ATS or CRM systems; LinkedIn Recruiter, bid portals, social media, and event coordination experience are assets.

Skills

Database Management
Candidate Sourcing
Applicant Tracking Systems
CRM Systems
LinkedIn Recruiter
Microsoft Office
Candidate Documentation
Client Submissions
Reference Checks
Security Checks
Onboarding Coordination
Bid and Tender Portals
Social Media Management
Event Coordination
Written Communication
Proofreading

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordination
Recruitment
Resourcing
Account Management
Sales
Operations
Recruitment Database
Candidate Sourcing
Applicant Tracking Systems
CRM
LinkedIn Recruiter
Microsoft Office
Job Postings
Client Submissions
Reference Checks
Security Checks
Pre-Employment Requirements
Onboarding
Contracts
Procurement
Bid Opportunities
Tender Portals
Proposal Preparation
Travel Coordination
Asset Management
Event Coordination
Social Media
Process Improvement

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Work requirements

Jobs in Canada