SSC Service Center Administrator

We are looking for a SSC Service Centre Administrator for a 12-month contract position, with possible extensions in Calgary, Alberta. Must be legally entitled to work in Canada.

This position is 100% onsite in downtown Calgary. 8 hours a day, 40 hours a week. It is NOT a remote role.

Role Description

The SSC Service Center Administrator will provide procurement administration support for Corporate, Capital, and Atlantic Operations. The role is responsible for managing the end-to-end purchase order lifecycle, supporting invoice and payment inquiries, and ensuring timely processing of procurement transactions.

Responsibilities

• Create purchase requisitions based on business requirements.
• Monitor and manage requisition approval workflows.
• Create and approve purchase orders within delegated authority limits.
• Attach supporting documentation to purchase requisitions and purchase orders.
• Monitor purchase order approvals and transmit approved purchase orders to suppliers.
• Create Service Entry Sheets (SES) for applicable service purchase orders.
• Confirm receipt of materials and services.
• Manage the full purchase order lifecycle, including:
• Invoice issue resolution
• GR/IR clearing
• Vendor payment support
• Purchase order closure
• Perform root cause analysis and resolve transactional issues.
• Respond to business inquiries via email and phone.
• Communicate directly with vendors to resolve procurement-related issues.
• Ensure accurate purchase order setup, including:
• Tax codes
• Payment terms
• Delivery dates
• Cost object alignment
• Support invoice issue resolution in conjunction with automated payment systems.

Required Skills and Experience

• High School Diploma required at minimum.
• Experience with SAP or similar ERP systems
• Experience working with suppliers and internal stakeholders
• Strong attention to detail and data accuracy
• Strong customer service and communication skills

Please note that while all applications are appreciated, only candidates selected for interview will be contacted.

InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs.