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Added 1 min ago
R
Investment and Retirement Planning Associate
RBC
AB · Strathcona County, AB
- Full-time
As an Investment and Retirement Planning (IRP) Associate, you provide direct client and sales support to the Financial Planners, Investment and Retirement Planning, to enable them to focus…
Added 13 mins ago
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Coordinator Transportation - Salary
Sysco
Ottawa, ON · Sysco Ottawa
- Full-time
Experience with Microsoft Office (Excel, Outlook, Word, etc.)
Added 16 mins ago
AO
Associate Registrar, Records, Registration + Advising
ASSOCIATION OF INDEPENDENT COLLEGES OF ART AND DESIGN INC
Vancouver, BC
- Full-time
The Associate Registrar, Records, Registration & Advising provides strategic leadership for academic advising, registration, student records, degree eligibility, and convocation activities.…
Added 16 mins ago
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Associate, Sales and Customer Service
belairdirect
Laval, QC
- Full-time
…communication and people skills, we may be a good fit! As an Associate, Sales and Customer Service, you’ll become a trusted advisor in helping Canadians protect the things they care…
Added 16 mins ago
TS
Thrift Store Manager
The Salvation Army in Canada
Owen Sound, ON
- Full-time
…goods (i.e., buying products from warehouse, tracking costs associate with product,…
Added 30 mins ago
Specialist - Business Operations
Canadian Blood Services
Ottawa, ON
Canadian Blood Services is looking for a Regular full-time Specialist - Business Operations to join our dynamic Office of CFO & VP Corporate Services team.
Added 30 mins ago
TD
Sales Associate
The Dufresne Group
Kelowna, BC
- Full-time
Comfortable using MS Office and learning new systems
Added 30 mins ago
SD
Cashier Manager, Hourly Part Time Day
Shoppers Drug Mart
Edmonton, AB
- Part-time
Maintains cash office / safe following Store Standards
Added 30 mins ago
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Senior Analyst - Financial
Lilly
Toronto, ON
- Full-time
This is a hybrid role based out of our Toronto office, with an expectation of at least 10 days per month on-site, as agreed with your manager.
Added 30 mins ago
MI
Associate Director, Business Data Office, Data Integrity & Operations
MUFG Investor Services
Toronto, ON
- $75,750 to $125,000 CAD / year
- Full-time
Added 43 mins ago
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Customer Service Associate
Dempsey Corp Canada
Toronto, ON
- $40,000 to $48,000 CAD / year
- Full-time
Comfortable using Microsoft Office; proficient with Excel and Outlook. Familiarity with business systems is an asset.
Added 43 mins ago
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Personal Banking Associate - Terrebonne-Nord (Part-time, 22.5h/week)
TD
Terrebonne, QC
- Part-time
…with their financial needs? We are seeking a Personal Banking Associate for our branch office who can guide customers to the appropriate staff member for resolving their financial queries…
Added 46 mins ago
TC
Financial Analyst
TJX Canada – Winners, Marshalls, HomeSense
Mississauga, ON
- $61,582.5 to $86,215.5 CAD / year
- Full-time
Enjoy Associate discounts at our stores, available to you and eligible family members.
Added 46 mins ago
SP
Customer Service Specialist
Silgan Plastics
Delta, BC
- Full-time
The Customer Service Associate position is responsible for a variety of Customer Service, Accounts Payable, and Office/ Inventory Administrative and Clerical duties as well as providing…
Added 46 mins ago
MH
New Home Sales- Associate
Morrison Homes
Calgary, AB
- Full-time
Join Morrison Homes as a New Home Sales Associate in our Calgary office. As an award-winning homebuilder and The Homebuyer's Best Friend™, we are committed to creating exceptional…
Added 1 hour ago
HA
Safety Specialist
Harbour Air Ltd
Vancouver, BC
- Full-time
LOCATION: Head Office, Vancouver, BC (555 Burrard Street)
Added 1 hour ago
TS
Thrift Store Manager
The Salvation Army Canada and Bermuda Territory
Owen Sound, ON
- Full-time
…goods (i.e., buying products from warehouse, tracking costs associate with product,…
Added 1 hour ago
EB
Manager, Paid Social
EQ Bank | Canada's Challenger Bank
Toronto, ON
- Full-time
…will have the capacity to support team members (Specialists, Associate Managers, and Sr. Managers) on day-to-day optimizations and longer-term projects that contribute to hitting business…
Added 1 hour ago
EB
Manager, Search Engine Marketing
EQ Bank | Canada's Challenger Bank
Toronto, ON
- Full-time
…will have the capacity to support team members (Specialists, Associate Managers, and Sr. Managers) on day-to-day optimizations and longer-term projects that contribute to hitting business…
Added 1 hour ago
SC
Retail Operations Supervisor
Staples Canada
Niagara Falls, ON
- Full-time
…including merchandising, freight flow, promotions, and front office tasks, including weekly cash office administration and reporting. As a keyholder, you act as a leader on duty, supporting…
Added 1 hour ago
SD
Front Store Supervisor, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Richmond, BC
- Part-time
Ensures all loss prevention standards are implemented, manages daily cash office inventory and cashier tracking, tracking sheets, PC Optimum procedures
Added 1 hour ago
SD
Front Store Supervisor, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Port Elgin, ON
- Part-time
Ensures all loss prevention standards are implemented, manages daily cash office inventory and cashier tracking, tracking sheets, PC Optimum procedures
Added 1 hour ago
SD
Post Office Clerk, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Thunder Bay, ON
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 1 hour ago
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Microbiology Technician II (Mississauga, Ontario)
ANTAGENE
Mississauga, ON · Antech - Mississauga
- Full-time
…accountable to the values and standards of the organization. Every Associate is responsible for asking questions, seeking guidance, and reporting concerns and/or violations of company…
Added 1 hour ago
Service Desk Analyst
Rush Street Interactive
Toronto, ON
Associate’s or Bachelor’s degree in Information Technology, Computer Science, or a related field, or equivalent experience.

Integrated Resources, Inc ( IRI )

Office Administrator

Markham, ON, Canada

Contract

Apply About employer

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Job details

Job type: Contract
Apply by: Nov 20, 2026
Experience: Minimum of 3 years of relevant experience, or an equivalent combination of education and experience.
Posting language: English
Posted: Oct 21, 2026

Original job description

Position Summary

Under the direction of the Sr. Contracts Manager, Canada, this position is responsible for:

Planning and coordinating all office operations, including on-site interdepartmental support activities.
Assisting in the development, organization, and delivery of contractual documents and proposals that establish and maintain business relationships with key corporate customers.

Principal Responsibilities

Office Operations

Coordinate and manage day-to-day office operations, including mail triage, filing, audits, and office event planning.
Coordinate office maintenance and improvement initiatives with IT, HR, Finance, Sales, Marketing, and other internal stakeholders.
Support Core Value initiatives, sales meetings, and other office-related activities.
Assist in developing and implementing strategic operational plans and best practices for the Canada office, with a focus on process improvement and cost efficiency.
Manage office budgets, expenditures, and procurement of required supplies.
Ensure office compliance with all applicable regulatory and legal requirements.

Contract Administration & Business Support

Assist with customer communications and required notification filings.
Liaise effectively with business unit stakeholders and support departments.
Oversee the creation and maintenance of a central repository for contracts, projects, proposals, pricing documentation, and related analyses.
Maintain electronic backup files for all proposals, pricing records, and associated documentation.
Coordinate and monitor the proactive use of established tools and protocols between sales teams and internal business units to improve operational efficiency.
Support and drive compliance with RFI (Request for Information) and RFP (Request for Proposal) processes, ensuring timely completion of documents required for proposals and agreements.
Perform additional duties as assigned by the Sr. Contracts Manager.

Education & Experience Requirements

Associate’s or Bachelor’s degree in Office Administration, Business Administration, or a related field.
Minimum of 3 years of relevant experience, or an equivalent combination of education and experience.
Knowledge of organizational effectiveness and operations management.
Understanding of business and management principles and practices.
Knowledge of financial and accounting principles.
Knowledge of human resource principles and practices.
Familiarity with project management principles and methodologies.
Strong information technology skills.

Specialized Skills & Qualifications

Technical Skills

Advanced proficiency in:
Microsoft Excel
Microsoft Access
Microsoft Word
Microsoft PowerPoint

Professional Skills

Demonstrated leadership ability.
Self-motivated, proactive, and creative mindset.
Excellent written and verbal communication skills in both English and French.
Strong time management, planning, and organizational skills.
Strong sense of ownership, accountability, and work ethic.
Proven analytical, statistical, problem-solving, and decision-making abilities.

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More about this job

Responsibilities

Coordinate day-to-day office operations, budgets, procurement, maintenance, compliance, and process improvement initiatives for the Canada office. Support contract and proposal administration by managing documentation, customer communications, repositories, and RFI/RFP processes.

Requirements

Requires an associate or bachelor’s degree in Office Administration, Business Administration, or a related field, plus at least three years of relevant experience or an equivalent combination of education and experience. Candidates should have advanced Microsoft Office skills, knowledge of business operations and financial principles, and strong communication, organizational, leadership, and analytical abilities.

Skills

Office Operations
Contract Administration
Proposal Coordination
Budget Management
Procurement
Regulatory Compliance
Process Improvement
Cost Efficiency
Project Management
Microsoft Excel
Microsoft Access
Microsoft Word
Microsoft PowerPoint
Communication
Time Management
Analytical Problem-Solving

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Business Administration
Office Operations
Contract Administration
Contractual Documents
Proposals
RFI
RFP
Customer Communications
Document Repository
Pricing Documentation
Budget Management
Procurement
Regulatory Compliance
Process Improvement
Cost Efficiency
Operations Management
Organizational Effectiveness
Financial Principles
Accounting Principles
Human Resources
Project Management
Microsoft Excel
Microsoft Access
Microsoft Word
Microsoft PowerPoint
Statistical Analysis
Decision-Making

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