Office Administrator
- Markham, ON, Canada
Contract
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Job details
- Job type
- Contract
- Apply by
- Experience
- 3+ years of relevant experience (or equivalent combination of education and experience).
- Posting language
- English
- Posted
Original job description
Job Description:
Essential Duties and Responsibilities
- Coordinate day-to-day office operations, including mail triage, filing, audits, and office event planning.
- Coordinate office maintenance and improvement initiatives with IT, HR, Finance, Sales, Marketing, and other stakeholders.
- Support Core Value initiatives, sales meetings, and other office activities.
- Help develop and implement operational plans and best practices focused on process improvement and cost efficiency.
- Manage office budgets, expenditures, and procurement of supplies.
- Ensure office compliance with applicable regulatory and legal requirements.
- Assist with customer communications and required notification filings.
- Liaise with business unit stakeholders and support departments.
- Create and maintain a central repository for contracts, projects, proposals, pricing documentation, and related analyses.
- Maintain electronic backup files for proposals and pricing records.
- Coordinate the use of established tools and protocols between sales teams and internal business units.
- Support compliance with RFI and RFP processes, ensuring timely completion of proposal and agreement documents.
- Perform additional duties as assigned.
Minimum Requirements
- 3+ years of relevant experience (or equivalent combination of education and experience).
- Excellent written and verbal communication skills in English and French (required).
- Advanced proficiency in Microsoft Excel, Access, Word, and PowerPoint.
- Knowledge of operations management, business, financial/accounting, HR, and project management principles.
- Strong organizational, time management, analytical, and problem-solving skills.
- Leadership ability, ownership, and a proactive, self-motivated mindset.
Critical Skills Needed
- Office Operations Management
- Contract Administration
- RFI/RFP Support
- Bilingual English/French Communication
- Budget and Procurement Management
- Document Repository Management
- Stakeholder Coordination
- Organization and Time Management
- Analytical Problem Solving
Technical Skills
- Microsoft Excel
- Microsoft Access
- Microsoft Word
- Microsoft PowerPoint
Education
- Associate's or Bachelor's degree in Office Administration, Business Administration, or a related field.
Regulatory Knowledge
- Ensure office compliance with applicable regulatory and legal requirements.
More about this job
Responsibilities
Coordinate daily office operations, maintenance, events, budgets, procurement, and compliance while supporting internal stakeholders and office initiatives. Maintain contract and proposal documentation, coordinate sales tools and processes, and support timely completion of RFI/RFP responses and agreements.
Requirements
Requires at least three years of relevant experience or an equivalent combination of education and experience, along with excellent written and verbal communication skills in English and French. Candidates should have advanced proficiency in Microsoft Office applications, knowledge of business and operational principles, and strong organizational, analytical, leadership, and problem-solving abilities.
Skills
- Office Operations Management
- Contract Administration
- RFI/RFP Support
- English and French Communication
- Budget Management
- Procurement
- Document Repository Management
- Stakeholder Coordination
- Organization and Time Management
- Analytical Problem Solving
- Microsoft Excel
- Microsoft Access
- Microsoft Word
- Microsoft PowerPoint
- Compliance Management
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Finance & Accounting
- Sales
- Legal
Keywords
- Office Operations
- Mail Triage
- Filing
- Audits
- Office Event Planning
- Office Maintenance
- Process Improvement
- Cost Efficiency
- Budget Management
- Expenditure Management
- Procurement
- Regulatory Compliance
- Customer Communications
- Contract Administration
- Proposal Management
- Pricing Documentation
- Document Repository
- RFI
- RFP
- Microsoft Excel
- Microsoft Access
- Microsoft Word
- Microsoft PowerPoint
- Operations Management
- Project Management
- Stakeholder Coordination
- Financial and Accounting Principles
- Human Resources
- Bilingual Communication