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Added 13 mins ago
Sr. Customer Success Manager
Assent
Toronto, ON · Ottawa, Ontario
$100,000 to $130,000 CAD / year
Full-time
Available to provide best practice and guidance where needed for Associate CSMs and CSMs for client escalations;
Added 13 mins ago
Sr. Customer Success Manager
Assent
Ottawa, ON
$100,000 to $130,000 CAD / year
Full-time
Available to provide best practice and guidance where needed for Associate CSMs and CSMs for client escalations;
Added 27 mins ago
Sales Associate
Laura Canada
Regina, SK
The Laura Canada Sales Associate provides exemplary customer service to every client, has strong fashion awareness, is knowledgeable about our product and develops long-term relationships…
Added 57 mins ago
Registered Veterinary Technologist, ER & ICU, Western Veterinary Specialist & Emergency Centre
VCA Animal Hospitals
Calgary, AB
Internship
Compassionate care and superior client communication skills
Added 57 mins ago
Veterinary Assistant, Receptionist, Tuscany Veterinary Hospital
VCA Animal Hospitals
Calgary, AB
Full-time
…Canada is also passionate about providing an industry-leading Associate experience to over 4,000 Canadians employed across the country. In 2026, for the third year in a row, we were named…
Added 57 mins ago
Sales Associate (Part-Time) - Diesel Yorkdale
CALZATURIFICIO STEPHEN S.R.L.
Toronto, ON
Part-time
In this Sales Associate role, reporting to the Store Manager, you will be responsible for growing our brand awareness, developing a strong business and leading a team of fashion…
Added 57 mins ago
Veterinary Technician, Lawrence Veterinary Clinic
VCA Animal Hospitals
Toronto, ON
Full-time
Client Education & Compassionate Support: Educate and communicate with clients on medications, treatments, nutrition, preventive care, and at-home patient care.
Added 57 mins ago
Veterinary Reception, Client Care, London Regional Veterinary Emergency & Referral Hospital
VCA Animal Hospitals
London, ON
Full-time
Managing Hospital Communication: Serving as our front-line voice by answering multi-line phones and managing client and referring veterinarian emails.
Added 58 mins ago
Reporting & Analysis Manager (Financial Services)
Leons Furniture Limited
Edmonton, AB
Full-time
…are committed to creating an inclusive workplace where every associate is treated with respect, provided with equal opportunities to grow, and supported through competitive compensation,…
Added 58 mins ago
Sales Associate - Guelph Hyundai
AutoCanada Inc.
Guelph, ON
$50,000 to $100,000 CAD / year
Full-time
Added 1 hour ago
Associate
Royal Bank of Canada
Vancouver, BC
Full-time
The RBC Dominion Securities branch located in Kerrisdale, Vancouver BC, is looking for an Associate to provide administrative support to a successful Advisory Team.
Added 1 hour ago
Service Associate
The Steele Group
Cambridge, ON
Full-time
As a Service Associate, you will help bridge the relationship between the advisors and their clients. You are responsible for the start to finish process of client meetings and a vital part…
Added 1 hour ago
Sales Associate II
Coach
Halton Hills, ON
Part-time
The Sales Associate is the front‑line ambassador of the Coach brand. You will deliver an elevated, personalized shopping experience, meet personal and store sales goals, and support daily…
Added 1 hour ago
Sales Associate II
Coach
Halton Hills, ON
Part-time
The Sales Associate is the front‑line ambassador of the Coach brand. You will deliver an elevated, personalized shopping experience, meet personal and store sales goals, and support daily…
Added 1 hour ago
Sales Associate II
Coach
Halton Hills, ON
Part-time
The Sales Associate is the front‑line ambassador of the Coach brand. You will deliver an elevated, personalized shopping experience, meet personal and store sales goals, and support daily…
Added 1 hour ago
Associate Veterinarian- West Hill Animal Clinic
VetStrategy / Daubigny
Toronto, ON · Scarborough, ON
West Hill Animal Clinic in Scarborough, ON is currently looking for an Associate DVM to join our team!
Added 1 hour ago
Front Desk Associate (Permanent Part-Time)
Myo
Calgary, AB
Part-time
…clinicians. You’ll play a vital role in creating a seamless client experience while actively contributing to the clinic’s sales…
Added 1 hour ago
Estate and Trust Consultant, Scotiatrust - Kelowna, BC
Scotiabank
Kelowna, BC
…to wealth management, you will work to deepen and strengthen client relationships by providing clients with customized, needs-driven solutions, leveraging the full suite of "Total Wealth"…
Added 1 hour ago
Retail Associate, PT - Nike Mirabel
Nike
Mirabel, QC · NFS CA MIRABEL
Part-time
En tant que Retail Associate Nike, vous représentez NIKE. Si vous aimez les volumes d'activités élevés et les rythmes intenses, ce poste est fait pour vous. Vos expériences et points de vue…
Added 1 hour ago
Retail Associate, FT - Nike Mirabel
Nike
Mirabel, QC · NFS CA MIRABEL
Full-time
En tant que Retail Associate Nike, vous représentez NIKE. Si vous aimez les volumes d'activités élevés et les rythmes intenses, ce poste est fait pour vous. Vos expériences et points de vue…
Added 1 hour ago
Manager, Sales
Holt Renfrew
Mississauga, ON
Full-time
Oversee Designated Sales Associate / Designated Sales Consultant (DSA/DSC) program within the areas assigned; partner with vendor on PKs, goals, etc.
Added 2 hours ago
Project Manager
BGBx
Canada
Full-time
…level of quality. In addition, the Project Manager supports client engagements and conform to agency…
Added 2 hours ago
Associate
RBC Dominion Securities
Vancouver, BC
Full-time
The RBC Dominion Securities branch located in Kerrisdale, Vancouver BC, is looking for an Associate to provide administrative support to a successful Advisory Team.
Added 2 hours ago
Health Claims Adjudicator
Co-operators
Regina, SK
Full-time
GBA(Group Benefits Associate) and or ALHC(Associate, Life and Health Claims) designation would be considered an asset.
Added 2 hours ago
Health Claims Adjudicator
Co-operators
Mississauga, ON
Full-time
GBA(Group Benefits Associate) and or ALHC(Associate, Life and Health Claims) designation would be considered an asset.

Integrated Resources, Inc ( IRI )

Office Coordinator

Mississauga, ON, Canada

Pay: $18 to $20 CAD / hour
Job type: Full-time
Apply by: Oct 30, 2026
Posting language: English
Posted: Sep 30, 2026

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Applications open in a new tab.

Original job description

Role Title: Office Services Associate

Location: On-Campus full time position

Shift: 8:00-4:30 Must be flexible to cover absences of Receptionist (7:45 start time)

Language: Bilingual English and French an asset

Executive Summary:

The Office Services Associate is a key operational role providing seamless, high-quality administrative and customer service support across Reception, Mailroom, and Duplicating Print Center functions. This full-time, on-campus position oversees end-to-end shipping and courier logistics, visitor management and IT hardware distribution, print production, and vendor oversight. Serving as a certified Transportation of Dangerous Goods Agent and key operational backup, the Office Services Associate ensures daily campus efficiency, compliance, and exceptional service delivery.

Description of Work:

Reception:

Provide daily coverage for breaks/lunch and extra support in the morning when large groups arrive. Also responsible for primary coverage during vacation, sick days and any other absence of the primary Receptionist.
Greet and receive guests, enter into the Visitors Sign In System, ensure employees are notified of their arrival, issue visitor badges. Arrange for transportation for guests (taxi), arrange for same day couriers, data entry for invoicing from Office Services, Facilitate the end-to-end distribution and reclamation of IT hardware.

Mailroom:

Work closely with the Mailroom Receiver to receive, sort and prepare for pick-up all inbound couriers and/or mail.
Process outbound regular mail, couriers for Federal Express, Purolator, and Current Express. Attention to detail to ensure that items, weights and contact details are accurate and paperwork for international shipments are completed correctly.
Troubleshoot any issues arising from the paperwork and collaborate on a solution with Client employee, customs broker, and courier vendors, when necessary. Investigate inquiries for any lost mail and couriers.
Verify and process all courier vendor invoices to Accounts Payable and resolve any issues with vendors.
Monitor any mailroom equipment and implement any updates to the system and work with the vendor on any issues.
Maintain FedEx Shipping System online with updating all new and departed employee profiles. Ensure FedEx online is checked, verified, and processed daily for any new shipping requests entered by the employee.
Process new hire shipments bi/weekly. Verify new hires names and start dates with IT/Fieldglass and ensure addresses are correct before shipping.
Assemble new hire swag bags and ensure there is enough quantity to distribute to the new hires bi-weekly. Keep track of swag inventory to ensure quantities do not deplete.
Lead Mailroom specific vendors including RFP participation, contract Product, POs creation and troubleshooting, Invoicing, equipment lease renewals and preventative maintenance schedules.
Provide support and volume back up to Receiving and Duplicating during business fluctuations for vacation coverage and any absences. Maintain all monthly reporting.
Verify the functionality of all equipment in the required workspaces and ensure service calls are initiated immediately upon detecting any equipment malfunction.
Manage the end-to-end procurement and inventory of operational supplies for the Mailroom, Duplicating, and Receiving departments. Additionally, provide support for supply orders for the Safety, Health, and Environment (SHE) and Facilities teams as needed.
Act as the Lead Transportation of Dangerous Goods Agent for the campus, arrange the training for the core team including Logistics and SHE. Renew every 2 years

Duplicating Print Center:

Manage intake tool for new projects. Prepare, and produce customer-requested, black & white or colour printing.
Provide advice where applicable with regards to layout, paper selection, & finishing methods. Coordinate some external print projects with selected vendors.
Coordinate the return of Client waste toner and used cartridges for recycling, including year-end report for Key Figures.
Coordinate maintenance and repair schedule for Duplicating Centre equipment. Quality control check by following Client Corporate Design Guidelines before activating print process.
Prepare and maintain department SOPs, understand WHMIS guidelines and chemical safety procedures for any equipment (limited)

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More about this job

Responsibilities

Provide reception, visitor, mailroom, courier, shipping, and IT hardware distribution support, including accurate shipment documentation, invoice processing, vendor coordination, and operational supply management. Manage print production and equipment maintenance, support receiving and duplicating operations, and oversee campus dangerous goods compliance and related training.

Requirements

The role requires strong administrative, customer service, organizational, and attention-to-detail skills to coordinate reception, shipping, mailroom, vendor, inventory, and print center activities. Flexibility to cover receptionist absences is required; bilingual English and French is an asset, and the role includes Transportation of Dangerous Goods agent responsibilities and WHMIS awareness.

Skills

Administrative Support
Customer Service
Reception
Visitor Management
Mailroom Operations
Courier And Shipping Logistics
International Shipping Documentation
Invoice Processing
Vendor Management
Inventory Management
Print Production
Equipment Maintenance Coordination
Quality Control
Standard Operating Procedures
WHMIS And Chemical Safety

Visa sponsorship

Not detected in the job text

Keywords

Reception
Visitor Sign-In System
Visitor Badges
Mailroom
Courier Logistics
Federal Express
Purolator
Current Express
International Shipments
Customs Broker
FedEx Shipping System
Accounts Payable
Vendor Invoices
Request For Proposal
Purchase Orders
Inventory Management
New Hire Shipments
IT Hardware Distribution
Dangerous Goods Agent
Duplicating Print Center
Black-And-White Printing
Colour Printing
Corporate Design Guidelines
Waste Toner Recycling
Standard Operating Procedures
WHMIS
Chemical Safety
Equipment Maintenance
Monthly Reporting

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