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Added 52 mins ago
TC
Customer Service Coordinator Shoppers World Brampton Contract role
TJX Canada – Winners, Marshalls, HomeSense
Brampton, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 1 hour ago
H
Service Coordinator, Security
Houle
Burnaby, BC
- Full-time
We are recruiting for a Service Coordinator to join our Security Technology team in our Burnaby or Victoria office.
Added 2 hours ago
CW
Office Coordinator
Canadian Wealth Inc.
Calgary, AB
- Full-time
CW Impact Commercial Cleaning is a growing Canadian company providing professional commercial cleaning services across multiple provinces, including Alberta, Ontario, Quebec, and British…
Added 2 hours ago
TT
Retail Visual Merchandise Coordinator Full Time Winners Lynn Valley
The TJX Companies, Inc.
North Vancouver, BC
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 2 hours ago
TT
Customer Service Coordinator Shoppers World Brampton Contract role
The TJX Companies, Inc.
Brampton, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 6 hours ago
DT
Business Development Coordinator
Dream Theory
Toronto, ON
- Full-time
We’re looking for a Business Development Coordinator who is organized, proactive, and relationship-oriented to help grow our client network and support new business opportunities. This role…
Added 7 hours ago
AC
Grants & Administration Coordinator
Abbotsford Community Foundation
Abbotsford, BC
- Full-time
ACF is looking for a full time (35 hrs/week) permanent employee for our Grants and Administration Coordinator. This role offers a pay range of $26-28/hr (commensurate with experience) and…
Added 7 hours ago
B
Service Delivery Coordinator
BGIS
Markham, ON
- Full-time
The Service Delivery Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). This job…
Added 8 hours ago
YW
Youth Outreach Worker
Youth Without Shelter
Toronto, ON · Etobicoke, ON
- Part-time
…an independent shelter, committed to diverse, client-focused services in a safe, non-judgmental environment. Our programs enable youth to live responsibly and independently in…
Added 8 hours ago
YU
Acquisitions Coordinator
York University
Toronto, ON
- Full-time
Under the direction of the manager, the Acquisitions Coordinator coordinates the operational activities supporting library acquisitions, including acquisition order processing, electronic…
Added 10 hours ago
RC
EA - In - Home, RICHMOND,
Regent Christian Online Academy (RCOA)
Surrey, BC
- Internship
…learning support teacher, parents, and our Special Education Coordinator. This collaborative environment will enable you to thrive in your role and make a significant difference in the…
Added 10 hours ago
MD
Corporate Tax Auditor - Revenue Tax Specialist or Revenue Tax Specialist Intermediate or Revenue Tax Specialist Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all…
Added 10 hours ago
AH
Office Coordinator
Assisting Hands of Ottawa
Ottawa, ON
- $22 to $26 CAD / hour
- Full-time
The Office Coordinator plays an important role in ensuring the smooth operation of our home care services.
Added 10 hours ago
TI
Volunteer
The Impact Ambassadors
Toronto, ON
- Full-time
You'll work closely and report to the team-lead of your department of interest and the program & volunteer coordinator.
Added 11 hours ago
YR
Elementary Long Term Occasional (LTO)100 % Grade 5 Homeroom
York Region District School Board
Markham, ON
- Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 11 hours ago
BB
Event Coordinator
Bond Brand Loyalty
Toronto, ON
- $50,000 to $62,500 CAD / year
As an Event Coordinator, you’ll be part of the team behind live experiences for top-tier clients, from corporate meetings and conventions to incentive travel programs. Working alongside our…
Added 11 hours ago
TT
Coordonnateur / Coordonnatrice Service clientèle Exploitation Temps plein Marshalls - Carrefour de la Rive-Sud
The TJX Companies, Inc.
Boucherville, QC
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 12 hours ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, this permanent position is responsible for submissions of reports to Statistics Canada and the provision of condensed…
Added 15 hours ago
MD
Grants Specialist / Grants Specialist Intermediate
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all…
Added 15 hours ago
MD
Director of Training and Prevention / Dir Child & Family Services
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Working Title: Director of Training and Prevention / Dir Child & Family Services
Added 15 hours ago
MD
Rehabilitation Policy Specialist/Compliance Services Officer Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…And Programs To Ensure Effective Vocational Rehabilitation Services Are Provided To Minnesota Injured Workers. The Incumbent Of This Position Serves As Primary Staff To The Rehabilitation…
Added 15 hours ago
MD
Leave Management Coordinator - State Prog Admin Intermediate
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
This position serves as the primary leave management coordinator, administering all coordinated services of contractual and statutory leaves of absences with limited supervision. The…
Added 16 hours ago
SW
Administration and Events Coordinator *email to apply*
Sport Wood Buffalo Association
Fort McMurray, AB
- Full-time
Position: Administration and Events Coordinator
Added 16 hours ago
CT
Recruitment Coordinator – Guelph, ON Canada
Connect Tech Inc.
Guelph, ON
- Full-time
The Recruitment Coordinator supports the full-cycle recruitment process by coordinating hiring activities, identifying qualified candidates, managing applicant communications, and ensuring…
Added 17 hours ago
TC
Customer Service Coordinator- Full Time - Dorval Oakville
TJX Companies
Oakville, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…

Closed listing

Integrated Resources, Inc ( IRI )

Office Coordinator

Mississauga, ON, Canada

$18 to $20 CAD / hour · Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Pay: $18 to $20 CAD / hour
Job type: Full-time
Closing date: Oct 30, 2026
Posting language: English
Posted: Sep 30, 2026

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Original job description

Archived listing. The details below describe a past opening.

Role Title: Office Services Associate

Location: On-Campus full time position

Shift: 8:00-4:30 Must be flexible to cover absences of Receptionist (7:45 start time)

Language: Bilingual English and French an asset

Executive Summary:

The Office Services Associate is a key operational role providing seamless, high-quality administrative and customer service support across Reception, Mailroom, and Duplicating Print Center functions. This full-time, on-campus position oversees end-to-end shipping and courier logistics, visitor management and IT hardware distribution, print production, and vendor oversight. Serving as a certified Transportation of Dangerous Goods Agent and key operational backup, the Office Services Associate ensures daily campus efficiency, compliance, and exceptional service delivery.

Description of Work:

Reception:

Provide daily coverage for breaks/lunch and extra support in the morning when large groups arrive. Also responsible for primary coverage during vacation, sick days and any other absence of the primary Receptionist.
Greet and receive guests, enter into the Visitors Sign In System, ensure employees are notified of their arrival, issue visitor badges. Arrange for transportation for guests (taxi), arrange for same day couriers, data entry for invoicing from Office Services, Facilitate the end-to-end distribution and reclamation of IT hardware.

Mailroom:

Work closely with the Mailroom Receiver to receive, sort and prepare for pick-up all inbound couriers and/or mail.
Process outbound regular mail, couriers for Federal Express, Purolator, and Current Express. Attention to detail to ensure that items, weights and contact details are accurate and paperwork for international shipments are completed correctly.
Troubleshoot any issues arising from the paperwork and collaborate on a solution with Client employee, customs broker, and courier vendors, when necessary. Investigate inquiries for any lost mail and couriers.
Verify and process all courier vendor invoices to Accounts Payable and resolve any issues with vendors.
Monitor any mailroom equipment and implement any updates to the system and work with the vendor on any issues.
Maintain FedEx Shipping System online with updating all new and departed employee profiles. Ensure FedEx online is checked, verified, and processed daily for any new shipping requests entered by the employee.
Process new hire shipments bi/weekly. Verify new hires names and start dates with IT/Fieldglass and ensure addresses are correct before shipping.
Assemble new hire swag bags and ensure there is enough quantity to distribute to the new hires bi-weekly. Keep track of swag inventory to ensure quantities do not deplete.
Lead Mailroom specific vendors including RFP participation, contract Product, POs creation and troubleshooting, Invoicing, equipment lease renewals and preventative maintenance schedules.
Provide support and volume back up to Receiving and Duplicating during business fluctuations for vacation coverage and any absences. Maintain all monthly reporting.
Verify the functionality of all equipment in the required workspaces and ensure service calls are initiated immediately upon detecting any equipment malfunction.
Manage the end-to-end procurement and inventory of operational supplies for the Mailroom, Duplicating, and Receiving departments. Additionally, provide support for supply orders for the Safety, Health, and Environment (SHE) and Facilities teams as needed.
Act as the Lead Transportation of Dangerous Goods Agent for the campus, arrange the training for the core team including Logistics and SHE. Renew every 2 years

Duplicating Print Center:

Manage intake tool for new projects. Prepare, and produce customer-requested, black & white or colour printing.
Provide advice where applicable with regards to layout, paper selection, & finishing methods. Coordinate some external print projects with selected vendors.
Coordinate the return of Client waste toner and used cartridges for recycling, including year-end report for Key Figures.
Coordinate maintenance and repair schedule for Duplicating Centre equipment. Quality control check by following Client Corporate Design Guidelines before activating print process.
Prepare and maintain department SOPs, understand WHMIS guidelines and chemical safety procedures for any equipment (limited)

About employer

More about this job

Responsibilities

Provide reception, visitor, mailroom, courier, shipping, and IT hardware distribution support, including accurate shipment documentation, invoice processing, vendor coordination, and operational supply management. Manage print production and equipment maintenance, support receiving and duplicating operations, and oversee campus dangerous goods compliance and related training.

Requirements

The role requires strong administrative, customer service, organizational, and attention-to-detail skills to coordinate reception, shipping, mailroom, vendor, inventory, and print center activities. Flexibility to cover receptionist absences is required; bilingual English and French is an asset, and the role includes Transportation of Dangerous Goods agent responsibilities and WHMIS awareness.

Skills

Administrative Support
Customer Service
Reception
Visitor Management
Mailroom Operations
Courier And Shipping Logistics
International Shipping Documentation
Invoice Processing
Vendor Management
Inventory Management
Print Production
Equipment Maintenance Coordination
Quality Control
Standard Operating Procedures
WHMIS And Chemical Safety

Visa sponsorship

Not detected in the job text

Keywords

Reception
Visitor Sign-In System
Visitor Badges
Mailroom
Courier Logistics
Federal Express
Purolator
Current Express
International Shipments
Customs Broker
FedEx Shipping System
Accounts Payable
Vendor Invoices
Request For Proposal
Purchase Orders
Inventory Management
New Hire Shipments
IT Hardware Distribution
Dangerous Goods Agent
Duplicating Print Center
Black-And-White Printing
Colour Printing
Corporate Design Guidelines
Waste Toner Recycling
Standard Operating Procedures
WHMIS
Chemical Safety
Equipment Maintenance
Monthly Reporting

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