Closed listing
Executive Assistant
- Toronto, ON, Canada
Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Full-time
- Closing date
- Experience
- Minimum of 10 years of experience as an Executive Assistant or in a similar role
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
Job Overview:
We are seeking a highly organized and efficient individual to join our team as an Executive Assistant. As the Executive Assistant, you will provide administrative and secretarial support to the executive team and assist in the smooth operation of the company. This is a full-time, permanent position with opportunities for growth and advancement within the company.
Key Responsibilities:
- Manage the executive team's calendars, schedule appointments, and coordinate meetings
- Prepare and organize documents, reports, and presentations
- Screen and direct phone calls and emails, responding to inquiries and requests as needed
- Act as a liaison between the executive team and other departments within the company
- Make travel arrangements and prepare itineraries for business trips
- Assist with budget management and expense tracking
- Maintain office supplies and equipment, ensuring they are well-stocked and in good working condition
- Handle confidential information with discretion and professionalism
- Complete other administrative tasks and projects as assigned by the executive team
- Minimum of 10 years of experience as an Executive Assistant or in a similar role
- Excellent organizational and time-management skills
- Strong written and verbal communication skills
- Proficient in Microsoft Office, Google Workspace and other relevant software programs
- Ability to multitask and prioritize tasks effectively
- Attention to detail and high level of accuracy
- Proactive and able to anticipate the needs of the executive team
- Ability to maintain confidentiality and exercise good judgment
- Experience in the property restoration or construction industry is an asset
- Competitive salary and benefits package
- Opportunities for growth and advancement within the company
- A positive and collaborative work environment
- Training and development opportunities
More about this job
Responsibilities
Provide administrative and secretarial support to the executive team by managing calendars, coordinating meetings and travel, preparing documents, and handling communications. Support office operations through budget and expense tracking, supply management, confidential information handling, and other assigned administrative projects.
Requirements
Requires at least 10 years of experience as an Executive Assistant or in a similar role, along with strong organizational, time-management, communication, and multitasking skills. Candidates should be proficient in Microsoft Office and Google Workspace, exercise discretion, and demonstrate attention to detail; property restoration or construction industry experience is an asset.
Skills
- Calendar Management
- Appointment Scheduling
- Meeting Coordination
- Document Preparation
- Report Preparation
- Presentation Preparation
- Phone And Email Screening
- Communication
- Travel Arrangements
- Budget Management
- Expense Tracking
- Office Supply Management
- Microsoft Office
- Google Workspace
- Time Management
- Confidentiality
Benefits
- Competitive Salary
- Benefits Package
- Growth And Advancement Opportunities
- Training And Development Opportunities
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Construction
- Management & Leadership
Keywords
- Executive Assistant
- Administrative Support
- Secretarial Support
- Calendar Management
- Appointment Scheduling
- Meeting Coordination
- Document Preparation
- Reports
- Presentations
- Phone Calls
- Email Management
- Travel Arrangements
- Itineraries
- Budget Management
- Expense Tracking
- Office Supplies
- Microsoft Office
- Google Workspace
- Confidential Information
- Property Restoration
- Construction