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Integricon

Executive Assistant

Toronto, ON, Canada

Job type: Full-time
Apply by: Oct 23, 2026
Experience: Minimum of 10 years of experience as an Executive Assistant or in a similar role
Posting language: English
Posted: Sep 23, 2026

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Original job description

Position: Executive Assistant

Job Overview:

We are seeking a highly organized and efficient individual to join our team as an Executive Assistant. As the Executive Assistant, you will provide administrative and secretarial support to the executive team and assist in the smooth operation of the company. This is a full-time, permanent position with opportunities for growth and advancement within the company.

Key Responsibilities:

Manage the executive team's calendars, schedule appointments, and coordinate meetings
Prepare and organize documents, reports, and presentations
Screen and direct phone calls and emails, responding to inquiries and requests as needed
Act as a liaison between the executive team and other departments within the company
Make travel arrangements and prepare itineraries for business trips
Assist with budget management and expense tracking
Maintain office supplies and equipment, ensuring they are well-stocked and in good working condition
Handle confidential information with discretion and professionalism
Complete other administrative tasks and projects as assigned by the executive team

Qualifications

Minimum of 10 years of experience as an Executive Assistant or in a similar role
Excellent organizational and time-management skills
Strong written and verbal communication skills
Proficient in Microsoft Office, Google Workspace and other relevant software programs
Ability to multitask and prioritize tasks effectively
Attention to detail and high level of accuracy
Proactive and able to anticipate the needs of the executive team
Ability to maintain confidentiality and exercise good judgment
Experience in the property restoration or construction industry is an asset

What We Offer:

Competitive salary and benefits package
Opportunities for growth and advancement within the company
A positive and collaborative work environment
Training and development opportunities

If you are a highly organized and proactive individual with a strong attention to detail, we encourage you to apply for this exciting opportunity to join our team

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More about this job

Responsibilities

Provide administrative and secretarial support to the executive team by managing calendars, coordinating meetings and travel, preparing documents, and handling communications. Support office operations through budget and expense tracking, supply management, confidential information handling, and other assigned administrative projects.

Requirements

Requires at least 10 years of experience as an Executive Assistant or in a similar role, along with strong organizational, time-management, communication, and multitasking skills. Candidates should be proficient in Microsoft Office and Google Workspace, exercise discretion, and demonstrate attention to detail; property restoration or construction industry experience is an asset.

Skills

Calendar Management
Appointment Scheduling
Meeting Coordination
Document Preparation
Report Preparation
Presentation Preparation
Phone And Email Screening
Communication
Travel Arrangements
Budget Management
Expense Tracking
Office Supply Management
Microsoft Office
Google Workspace
Time Management
Confidentiality

Benefits

Competitive Salary
Benefits Package
Growth And Advancement Opportunities
Training And Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Secretarial Support
Calendar Management
Appointment Scheduling
Meeting Coordination
Document Preparation
Reports
Presentations
Phone Calls
Email Management
Travel Arrangements
Itineraries
Budget Management
Expense Tracking
Office Supplies
Microsoft Office
Google Workspace
Confidential Information
Property Restoration
Construction

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