Office Operations & Accounting Coordinator
- Calgary, AB, Canada
Full-time
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Job details
- Job type
- Full-time
- Posting language
- English
- Posted
Original job description
Office Operations & Admin
(with light Executive Support)
Overview
We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first role, with a strong emphasis on operational coordination, and limited executive support.
The right person is a dependable, proactive team member who takes ownership, works efficiently and with discretion, and continually looks for ways to improve processes and support the team.
Key Responsibilities
Office Operations
- Oversee daily office operations across two offices supporting ~35 team members
- Coordinate vendors, maintenance, repairs, and service providers
- Manage office supplies, kitchen inventory, and shared spaces
- Maintain and continually improve operational processes and vendor relationships
- Ensure offices run smoothly without being involved in day-to-day people friction
Accounting & Finance Support
- Assist in processing accounts payable and receivable
- Enter and reconcile expense reports
- Support month-end close activities and financial administration
- Work closely with the accounting team to ensure accuracy, timeliness, and follow-up
- Use QuickBooks (experience is an asset, not required)
Events & Culture
- Plan and execute multiple company events per year
- Create event plans and manage event budgets
- Coordinate logistics, vendors, and communications
- Executive & Administrative Support
- Provide light, day-to-day administrative support to the President
- Manage scheduling, coordination, and prioritization of requests as needed
- Act with discretion and sound judgment
Qualifications & Traits
- Experience as an Office Coordinator or similar role
- Strong organizational skills, speed, and follow-through
- Comfortable acting independently, with support from leadership
- Professional communication and high discretion
- Warm, team-oriented, service-minded approach
- Assertive when needed, while remaining collaborative
- Strong sense of ownership and accountability
More about this job
Responsibilities
Coordinate daily operations across two offices, including vendors, maintenance, supplies, shared spaces, and process improvements. Support accounting activities and company events, and provide light administrative and scheduling support to the President.
Requirements
The role seeks experience as an Office Coordinator or in a similar position, along with strong organization, efficiency, and follow-through. Candidates should be proactive, dependable, discreet, communicative, service-minded, and able to work independently; QuickBooks experience is an asset but not required.
Skills
- Office Operations
- Administrative Support
- Accounts Payable
- Accounts Receivable
- Expense Reconciliation
- Month-End Close Support
- QuickBooks
- Vendor Management
- Event Planning
- Budget Management
- Scheduling
- Organization
- Process Improvement
- Professional Communication
- Discretion
- Follow-Through
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Finance & Accounting
- Management & Leadership
Keywords
- Office Operations
- Office Coordination
- Administrative Support
- Executive Support
- Accounts Payable
- Accounts Receivable
- Expense Reports
- Expense Reconciliation
- Month-End Close
- Financial Administration
- QuickBooks
- Vendor Management
- Facilities Coordination
- Office Supplies
- Inventory Management
- Process Improvement
- Event Planning
- Event Budgets
- Scheduling
- Prioritization
- Discretion
- Communication
- Organization
- Follow-Through
- Accountability