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Added 21 mins ago
FH
Licensed Practical Nurse Educator, Long Term Care
Fraser Health Authority
Harrison Hot Springs, BC
- $34.2 to $46.4 CAD / hour
- Other
Determines education priorities that meet learner needs, in collaboration with the Manager, Team Leader, Resident Care Coordinator, Clinical Nurse Educator and Clinical Resources Nurse as…
Added 21 mins ago
FH
Supervisor, Fluoroscopy/General Procedures
Fraser Health Authority
White Rock, BC
- $48.63 to $60.74 CAD / hour
- Full-time
Reporting to the Site Coordinator, Medical Imaging, the Supervisor, Fluoroscopy/General Procedures practices in accordance with the standards of professional practice as well as utilizing a…
Added 21 mins ago
SP
Proposal Coordinator
Spark Power
AB · Edmonton, AB
- Full-time
Spark Power, a trusted partner in energy in North America, is seeking a highly organized and detail-oriented Proposal Coordinator to support proposal development, prequalification…
Added 37 mins ago
NG
Fleet Equipment Coordinator
Nuna Group of Companies
Edmonton, AB
- Other
The Nuna Group of Companies is now accepting resumes for a Fleet Equipment Coordinator. Reporting to the Corporate Fleet Manager, the Fleet Equipment Coordinator will be accountable for…
Added 51 mins ago
FH
Substance Use Clinician, Indigenous Health - Bachelors
Fraser Health Authority
Surrey, BC
- $44.85 to $56.02 CAD / hour
- Other
Added 51 mins ago
KP
Coordinator - Curriculum - Competition ID: 4868
Kwantlen Polytechnic University
Surrey, BC
- Full-time
The Coordinator - Curriculum manages and oversees the timely, efficient and accurate maintenance of KPU's courses and programs in the Student Information System (SIS), Degree Audit System…
Added 51 mins ago
FH
Clinical Counsellor, Mental Health & Substance Use Services
Fraser Health Authority
Surrey, BC
- $44.85 to $56.02 CAD / hour
- Other
Reporting to the Manager, Clinical Operations and under the direction of the Coordinator, the Clinical Counsellor provides consultation, assessment, short term case management and clinical…
Added 51 mins ago
FH
Administrative Coordinator
Fuze HR Solutions
Mississauga, ON
- Full-time
The Administrative Coordinator is responsible for a variety of functions in supporting the President and department managers in efforts such as preparing reports, scheduling appointments,…
Added 51 mins ago
IS
Office Operations & Admin
Intelica Solutions Inc.
Calgary, AB
- Full-time
Coordinate vendors, maintenance, repairs, and service providers
Added 51 mins ago
GE
Apprentice, Truck Mechanic
GFL Environmental Inc.
Emerald Park, SK
- Full-time
Our Regina Fleet Maintenance division is currently seeking a Truck and Transport Apprentice. As the successful candidate, your responsibilities will include repairing and maintaining our…
Added 52 mins ago
Recreation Manager
Optima Living
Kelowna, BC
Supports the Community Relations Coordinator in providing tours of the community as needed.
Added 1 hour ago
KP
Coordinator - Curriculum
Kwantlen Polytechnic University
Surrey, BC
- Full-time
- Temporary
The Coordinator - Curriculum manages and oversees the timely, efficient and accurate maintenance of KPU's courses and programs in the Student Information System (SIS), Degree Audit System…
Added 1 hour ago
H
Workplace Coordinator (Part Time Contract)
Hoxton
Toronto, ON
- Part-time
- Contract
We're looking for a Workplace Coordinator to deliver the day-to-day experience of a client's workplace in Toronto. You'll be on site, upholding the standard we set and working with the…
Added 1 hour ago
Maintenance Assistant
Amica Senior Lifestyles
Brampton, ON
With your attention to detail, you will be responsible for assisting the Maintenance Coordinator with the day to day operations of the facility, including the cleanliness and upkeep of the…
Added 1 hour ago
TU
Clinical Education Program Coordinator, UG/PG (RIH)
The University of British Columbia
Kamloops, BC
- $4,981 to $5,713 CAD / month
- Full-time
The incumbent reports directly to the RIH Site Coordinator (UG/PG) and takes direction form the FP PGME Site Coordinator regarding FP PGME deliverables. The incumbent, works closely with…
Added 1 hour ago
UO
Clinical Education Program Coordinator, UG/PG (RIH)
University of British Columbia
Kamloops, BC · IH | Kamloops Royal Inland Hospital (KRIH)
- $4,981 to $5,713 CAD / month
- Full-time
The incumbent reports directly to the RIH Site Coordinator (UG/PG) and takes direction form the FP PGME Site Coordinator regarding FP PGME deliverables. The incumbent, works closely with…
Added 1 hour ago
NC
Technical Services Technologist Trainee - North Bay
NAV CANADA
North Bay, ON
- Full-time
Provides electronic maintenance services on complex systems and equipment essential to the provision of a safe and reliable Air Navigation System (ANS). Performs related duties for the…
Added 1 hour ago
BR
Customer Care Technician
Brookfield Residential
Calgary, AB
- Full-time
Educate and answer all inquiries received from homeowners, regarding home maintenance and product performance.
Added 1 hour ago
IS
Office Operations & Accounting Coordinator
Intelica Solutions Inc.
Calgary, AB
- Full-time
Coordinate vendors, maintenance, repairs, and service providers
Added 1 hour ago
PE
Coordinateur des partenariats/Partnerships Coordinator
Provincial Employment Roundtable - Table ronde provinciale sur l’emploi
Montreal, QC
- Full-time
PERT is seeking an organized and relationship-oriented Partnerships Coordinator to support the development and management of PERT’s partnerships, sectoral engagement, and funding…
Added 2 hours ago
D
Workplace Experience Coordinator
dentsu
Toronto, ON
- Full-time
Manage the day-to-day operations of the Canadian Offices, including site services, custodial services, general maintenance and security access systems
Added 2 hours ago
CE
Fence Labourer
Cooper Equipment Rentals Limited
Calgary, AB
- Full-time
1-2 years of related work experience in a Fence / Scaffolding Labourer, General Labourer, Yard Coordinator, or similar role is preferred.
Added 2 hours ago
SA
Licensed Avionics Technician - International Opportunity in Quebec, Dorv
Starlink Aviation
Dorval, QC
- Full-time
Under the supervision of the Director of Maintenance, your role will consist of performing routine maintenance tasks scheduled by your coordinator.
Added 2 hours ago
W
Coordinator, Mailroom
Walmart
Mississauga, ON
- Full-time
The role provides operational support through data entry, record maintenance, customer service, and process execution. Responsibilities may also include contributing ideas for process…
Added 2 hours ago
NA
Estimating Co-op Student
North American Construction Group Inc.
Acheson, AB
- Other
…mines outside our provincial borders, and providing third-party maintenance services to clients and…

Intelica Solutions Inc.

Office Operations & Accounting Coordinator

Calgary, AB, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 26, 2026

Original job description

Office Operations & Admin

(with light Executive Support)

Overview

We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first role, with a strong emphasis on operational coordination, and limited executive support.

The right person is a dependable, proactive team member who takes ownership, works efficiently and with discretion, and continually looks for ways to improve processes and support the team.

Key Responsibilities

Office Operations

Oversee daily office operations across two offices supporting ~35 team members
Coordinate vendors, maintenance, repairs, and service providers
Manage office supplies, kitchen inventory, and shared spaces
Maintain and continually improve operational processes and vendor relationships
Ensure offices run smoothly without being involved in day-to-day people friction

Accounting & Finance Support

Assist in processing accounts payable and receivable
Enter and reconcile expense reports
Support month-end close activities and financial administration
Work closely with the accounting team to ensure accuracy, timeliness, and follow-up
Use QuickBooks (experience is an asset, not required)

Events & Culture

Plan and execute multiple company events per year
Create event plans and manage event budgets
Coordinate logistics, vendors, and communications
Executive & Administrative Support
Provide light, day-to-day administrative support to the President
Manage scheduling, coordination, and prioritization of requests as needed
Act with discretion and sound judgment

Qualifications & Traits

Experience as an Office Coordinator or similar role
Strong organizational skills, speed, and follow-through
Comfortable acting independently, with support from leadership
Professional communication and high discretion
Warm, team-oriented, service-minded approach
Assertive when needed, while remaining collaborative
Strong sense of ownership and accountability

Apply About employer

More about this job

Responsibilities

Coordinate daily operations across two offices, including vendors, maintenance, supplies, shared spaces, and process improvements. Support accounting activities and company events, and provide light administrative and scheduling support to the President.

Requirements

The role seeks experience as an Office Coordinator or in a similar position, along with strong organization, efficiency, and follow-through. Candidates should be proactive, dependable, discreet, communicative, service-minded, and able to work independently; QuickBooks experience is an asset but not required.

Skills

Office Operations
Administrative Support
Accounts Payable
Accounts Receivable
Expense Reconciliation
Month-End Close Support
QuickBooks
Vendor Management
Event Planning
Budget Management
Scheduling
Organization
Process Improvement
Professional Communication
Discretion
Follow-Through

Visa sponsorship

Not detected in the job text

Keywords

Office Operations
Office Coordination
Administrative Support
Executive Support
Accounts Payable
Accounts Receivable
Expense Reports
Expense Reconciliation
Month-End Close
Financial Administration
QuickBooks
Vendor Management
Facilities Coordination
Office Supplies
Inventory Management
Process Improvement
Event Planning
Event Budgets
Scheduling
Prioritization
Discretion
Communication
Organization
Follow-Through
Accountability

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