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Added 1 hour ago
B
Systems Analyst II
BGIS
Markham, ON
- Full-time
…disk space and memory exist to meet day-to-day needs of each…
Added 1 hour ago
MT
Linehaul Payroll/Admin Clerk
Midland Transport
Dieppe, NB
- Full-time
Midland Transport is currently seeking an Linehaul Payroll/Admin Clerk in Dieppe, NB.
Added 1 hour ago
S
IT Support Analyst
Specsavers
Mississauga, ON
- Full-time
Location: This hybrid role requires 3 days on-site at our Mississauga, ON office and 2 days remote per week.
Added 2 hours ago
VC
Clerical Support Clerk (Office Admin) - Lily's Community Health Center
Vancouver Coastal Health
Vancouver, BC
- $26.42 to $28.25 CAD / hour
- Full-time
Come work as a Clerical Support Clerk (Office Admin) at Lily's Community Health Center with Vancouver Coastal Health (VCH) on the Groundspring Central Administration team! Apply now to join…
Added 2 hours ago
IS
Office Operations & Admin
Intelica Solutions Inc.
Calgary, AB
- Full-time
We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first…
Added 2 hours ago
SO
Receptionist & Admin Assistant (6 months, contract)
Source Office Furniture & Systems Ltd.
Regina, SK
- Contract
Source Office Furniture is seeking applications from qualified individuals for the position of Receptionist/Admin Assistant at our Regina, SK location. This is a full-time, contract…
Added 2 hours ago
IS
Office Operations & Accounting Coordinator
Intelica Solutions Inc.
Calgary, AB
- Full-time
We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first…
Added 3 hours ago
JT
Receptionist - Part TIme
Jericho Tennis Club
Vancouver, BC
- Part-time
…with a smile, answering questions, and handling the day-to-day admin that keeps the club…
Added 3 hours ago
Regional Financial Analyst
Business, Mining, Trade and Job Creation
Winnipeg, MB
Finance and Admin, Administration and Finance
Added 4 hours ago
IT Support Analyst - Mississauga, ON
Specsavers
Burnaby, BC
Location: This hybrid role requires 3 days on-site at our Mississauga, ON office and 2 days remote per week.
Added 4 hours ago
G
HR Admin
GreenFox
Edmonton, AB
- Full-time
Proficiency in Microsoft Office, particularly Excel, Word, and Outlook
Added 4 hours ago
Senior Technical Writer (Toronto)
Okta
Toronto, ON
Note: This role requires in-person onboarding in office during the first week of employment.
Added 4 hours ago
GO
Regional Financial Analyst
Government of Manitoba
Winnipeg, MB
- Full-time
Finance and Admin, Administration and Finance
Added 5 hours ago
JI
Linehaul Payroll/Admin Clerk
J.D. Irving, Limited
Dieppe, NB
- Full-time
Midland Transport is currently seeking an Linehaul Payroll/Admin Clerk in Dieppe, NB.
Added 5 hours ago
PI
Marketing AI & Analytics Strategist
Poka Inc.
Montreal, QC
- Full-time
Identify and fix process gaps in the funnel, lead routing errors, lifecycle stage inconsistencies, data hygiene issues, working with RevOps and the HubSpot admin to close them properly.
Added 6 hours ago
Marketing AI & Analytics Strategist
Poka EN
Montreal, QC
Identify and fix process gaps in the funnel, lead routing errors, lifecycle stage inconsistencies, data hygiene issues, working with RevOps and the HubSpot admin to close them properly.
Added 7 hours ago
TL
Employment Law Legal Assistant/Law Clerk (Hybrid)
The Law Office Management Association (TLOMA)
Markham, ON
- Full-time
Added 7 hours ago
E
Administrative Assistance, Grid Operations and Transformation
EPCOR
AB · Edmonton, Alberta
- Full-time
Anticipate and maintain an inventory of office supplies and materials in a cost effective "just in time" manner.
Added 8 hours ago
NW
Intake Coordinator - Admin Support (OBTP)
Newcomer Women's Services Toronto
Toronto, ON
- Full-time
Position Title: Intake Coordinator - Admin Support (OBTP) (Leave Coverage)
Added 8 hours ago
Gainsight Administrator
Braze
Toronto, ON
…permission management for both internal and external users, and admin documentation, ensuring the platform remains scalable and reliable for 200+…
Added 8 hours ago
TC
Delivery Director
Two Circles
Vancouver, BC
- Full-time
Added 8 hours ago
S
Administration & Systems Teammate - FT
Sobeys
Burlington, ON
- Full-time
The Systems & Admin Clerk is responsible for carrying out the full range of duties of the position in a professional, responsible, accurate and timely fashion. The Clerk will deliver…
Added 8 hours ago
B
Gainsight Administrator
Braze
Toronto, ON
- Full-time
…permission management for both internal and external users, and admin documentation, ensuring the platform remains scalable and reliable for 200+…
Added 8 hours ago
Administration & Systems Teammate - FT
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Burlington, ON
The Systems & Admin Clerk is responsible for carrying out the full range of duties of the position in a professional, responsible, accurate and timely fashion. The Clerk will deliver…
Added 8 hours ago
H
Manager Primary Health Care
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Department: Community Health Services Admin A

Intelica Solutions Inc.

Office Operations & Accounting Coordinator

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 26, 2026

Original job description

Office Operations & Admin

(with light Executive Support)

Overview

We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first role, with a strong emphasis on operational coordination, and limited executive support.

The right person is a dependable, proactive team member who takes ownership, works efficiently and with discretion, and continually looks for ways to improve processes and support the team.

Key Responsibilities

Office Operations

Oversee daily office operations across two offices supporting ~35 team members
Coordinate vendors, maintenance, repairs, and service providers
Manage office supplies, kitchen inventory, and shared spaces
Maintain and continually improve operational processes and vendor relationships
Ensure offices run smoothly without being involved in day-to-day people friction

Accounting & Finance Support

Assist in processing accounts payable and receivable
Enter and reconcile expense reports
Support month-end close activities and financial administration
Work closely with the accounting team to ensure accuracy, timeliness, and follow-up
Use QuickBooks (experience is an asset, not required)

Events & Culture

Plan and execute multiple company events per year
Create event plans and manage event budgets
Coordinate logistics, vendors, and communications
Executive & Administrative Support
Provide light, day-to-day administrative support to the President
Manage scheduling, coordination, and prioritization of requests as needed
Act with discretion and sound judgment

Qualifications & Traits

Experience as an Office Coordinator or similar role
Strong organizational skills, speed, and follow-through
Comfortable acting independently, with support from leadership
Professional communication and high discretion
Warm, team-oriented, service-minded approach
Assertive when needed, while remaining collaborative
Strong sense of ownership and accountability

Apply About employer

More about this job

Responsibilities

Coordinate daily operations across two offices, including vendors, maintenance, supplies, shared spaces, and process improvements. Support accounting activities and company events, and provide light administrative and scheduling support to the President.

Requirements

The role seeks experience as an Office Coordinator or in a similar position, along with strong organization, efficiency, and follow-through. Candidates should be proactive, dependable, discreet, communicative, service-minded, and able to work independently; QuickBooks experience is an asset but not required.

Skills

Office Operations
Administrative Support
Accounts Payable
Accounts Receivable
Expense Reconciliation
Month-End Close Support
QuickBooks
Vendor Management
Event Planning
Budget Management
Scheduling
Organization
Process Improvement
Professional Communication
Discretion
Follow-Through

Visa sponsorship

Not detected in the job text

Keywords

Office Operations
Office Coordination
Administrative Support
Executive Support
Accounts Payable
Accounts Receivable
Expense Reports
Expense Reconciliation
Month-End Close
Financial Administration
QuickBooks
Vendor Management
Facilities Coordination
Office Supplies
Inventory Management
Process Improvement
Event Planning
Event Budgets
Scheduling
Prioritization
Discretion
Communication
Organization
Follow-Through
Accountability

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