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Added 1 hour ago
AH
Administrative Support V - Drug Access Coordinator Oncology
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Part-time
The Drug Access Coordinator (DAC) is responsible for managing the planning, coordination, facilitation, and implementation of DAC activities at the tertiary cancer centres and works with…
Added 1 hour ago
AH
Planner
Alberta Health Services
Red Deer, AB
- Full-time
Edmonton Corridor Medical Affairs is responsible for supporting and managing AHS Medical Staff workforce. Reporting to the Manager, Physician Resources, the Coordinator is responsible and…
Added 2 hours ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, this permanent position is responsible for submissions of reports to Statistics Canada and the provision of condensed…
Added 4 hours ago
OL
Program Coordinator
Oxford Learning Stoney Creek
Ottawa, ON
- Full-time
We know why you want to work in education, and we offer the opportunity to reach every single family who comes through our door. Oxford Learning Barrhaven is looking for a dynamic and…
Added 4 hours ago
OL
Client Services Coordinator (Full-Time)
Oxford Learning Stoney Creek
Halifax, NS
- Full-time
Oxford Learning Halifax is seeking an enthusiastic, highly organized and motivated Client Services Coordinator to join our team.
Added 5 hours ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 5 hours ago
NY
Security Coordinator - Security, Fire and Life Safety, FTT (J1026-0568)
North York General Hospital
Toronto, ON
- Temporary
The Security Coordinator will have minimal tasks related to the parking office, including providing badge access to parking lots, vending patrons and answering general inquiries. All…
Added 6 hours ago
CO
Educational Technology and Multimedia Project Coordinator
College of New Caledonia
Prince George, BC
- Full-time
Knowledge of, and demonstrated commitment to, maintaining currency in a wide variety of office productivity (e.g. Word, Excel, Access, etc.) and educational software applications with the…
Added 6 hours ago
I
Winter 2027: Event Marketing Coordinator Co-op (4 months)
Intuit
Toronto, ON
- Full-time
Intuit invests in Emerging Talent because fresh perspectives strengthen our products and teams. The program is backed by a culture that values curiosity and collaboration, and you'll be…
Added 7 hours ago
IS
Office Operations and Admin
Intelica Solutions Inc.
Calgary, AB
- Full-time
We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first…
Added 8 hours ago
K
Partner Administrative Assistant, Indirect Tax
KPMG
ON · Toronto, Ontario
- Full-time
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality…
Added 9 hours ago
PE
Junior Construction Coordinator, Administrator
PTW Energy Services
Nisku, AB
- Full-time
At PTW, we're looking for a Junior Construction Coordinator, Administrator who is organized, proactive, and ready to build their career in construction project coordination. If you enjoy…
Added 9 hours ago
UO
Medical Laboratory Technician Assistant Professor Educator/Program Coordinator, UC Clermont College
University of Cincinnati
Clermont, QC
- Full-time
Responding to student inquiries in a timely manner, posting and keeping of office hours convenient to students, and/or by appointment.
Added 10 hours ago
FH
Administrative Support Clerk, Mental Health and Substance Use Services
Fraser Health
Abbotsford, BC · Mission, BC
- Part-time
Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families, the Administrative…
Added 10 hours ago
Events Specialist
Canadian Mental Health Association BC Division
Vancouver, BC
Work closely with the Database Coordinator on registration, database updates, financial administration and related reporting.
Added 10 hours ago
GO
Director, Workforce Development
Government of Manitoba
Winnipeg, MB
- Full-time
An eligibility list may be established to fill similar regular and term positions and will remain in effect for up to 12 months. The eligibility list, if established, may be used to fill…
Added 10 hours ago
GR
Human Resources Coordinator
Goldbeck Recruiting
Salmon Arm, BC
- Full-time
Are you an HR professional who enjoys working closely with employees and operational leaders in a fast-paced, unionized environment? We’re looking for an HR Coordinator to join our client…
Added 10 hours ago
OL
Client Services Coordinator (Full-Time)
Oxford Learning Centres Inc.
Halifax, NS
- Full-time
Oxford Learning Halifax is seeking an enthusiastic, highly organized and motivated Client Services Coordinator to join our team.
Added 10 hours ago
OL
Program Coordinator
Oxford Learning Centres Inc.
Ottawa, ON
- Full-time
We know why you want to work in education, and we offer the opportunity to reach every single family who comes through our door. Oxford Learning Barrhaven is looking for a dynamic and…
Added 11 hours ago
MC
Shipping and Receiving Coordinator – Dartmouth - Administrative
Mackay Communications, Inc.
Dartmouth, NS
- Full-time
The Shipping & Receiving Coordinator is responsible for maintaining stock levels, accurate inventory records, obtaining quotes for parts/materials/supplies, verifying goods received as well…
Added 11 hours ago
FN
Family Physician - Northern Nations Wellness Centre
First Nations Health Authority
Prince George, BC
- Full-time
At NNWC, you won’t be practicing in isolation. You will join an established Physician and a comprehensive interdisciplinary team that includes a Registered Nurse (RN), Licensed Practical…
Added 11 hours ago
SP
Proposal Coordinator
Spark Power ⚡
AB · Edmonton, AB
- Full-time
Spark Power, a trusted partner in energy in North America, is seeking a highly organized and detail-oriented Proposal Coordinator to support proposal development, prequalification…
Added 11 hours ago
SP
Proposal Coordinator
Spark Power
AB · Edmonton, AB
- Full-time
Spark Power, a trusted partner in energy in North America, is seeking a highly organized and detail-oriented Proposal Coordinator to support proposal development, prequalification…
Added 11 hours ago
L
Design Build Coordinator
Ledcor
Vancouver, BC
- Full-time
…Building Construction team in Vancouver, BC, as a Design-Build Coordinator and help support the delivery of complex Design-Build…
Added 11 hours ago
NG
Fleet Equipment Coordinator
Nuna Group of Companies
Edmonton, AB
- Other
The Nuna Group of Companies is now accepting resumes for a Fleet Equipment Coordinator. Reporting to the Corporate Fleet Manager, the Fleet Equipment Coordinator will be accountable for…

Intelica Solutions Inc.

Office Operations & Accounting Coordinator

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 26, 2026

Original job description

Office Operations & Admin

(with light Executive Support)

Overview

We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first role, with a strong emphasis on operational coordination, and limited executive support.

The right person is a dependable, proactive team member who takes ownership, works efficiently and with discretion, and continually looks for ways to improve processes and support the team.

Key Responsibilities

Office Operations

Oversee daily office operations across two offices supporting ~35 team members
Coordinate vendors, maintenance, repairs, and service providers
Manage office supplies, kitchen inventory, and shared spaces
Maintain and continually improve operational processes and vendor relationships
Ensure offices run smoothly without being involved in day-to-day people friction

Accounting & Finance Support

Assist in processing accounts payable and receivable
Enter and reconcile expense reports
Support month-end close activities and financial administration
Work closely with the accounting team to ensure accuracy, timeliness, and follow-up
Use QuickBooks (experience is an asset, not required)

Events & Culture

Plan and execute multiple company events per year
Create event plans and manage event budgets
Coordinate logistics, vendors, and communications
Executive & Administrative Support
Provide light, day-to-day administrative support to the President
Manage scheduling, coordination, and prioritization of requests as needed
Act with discretion and sound judgment

Qualifications & Traits

Experience as an Office Coordinator or similar role
Strong organizational skills, speed, and follow-through
Comfortable acting independently, with support from leadership
Professional communication and high discretion
Warm, team-oriented, service-minded approach
Assertive when needed, while remaining collaborative
Strong sense of ownership and accountability

Apply About employer

More about this job

Responsibilities

Coordinate daily operations across two offices, including vendors, maintenance, supplies, shared spaces, and process improvements. Support accounting activities and company events, and provide light administrative and scheduling support to the President.

Requirements

The role seeks experience as an Office Coordinator or in a similar position, along with strong organization, efficiency, and follow-through. Candidates should be proactive, dependable, discreet, communicative, service-minded, and able to work independently; QuickBooks experience is an asset but not required.

Skills

Office Operations
Administrative Support
Accounts Payable
Accounts Receivable
Expense Reconciliation
Month-End Close Support
QuickBooks
Vendor Management
Event Planning
Budget Management
Scheduling
Organization
Process Improvement
Professional Communication
Discretion
Follow-Through

Visa sponsorship

Not detected in the job text

Keywords

Office Operations
Office Coordination
Administrative Support
Executive Support
Accounts Payable
Accounts Receivable
Expense Reports
Expense Reconciliation
Month-End Close
Financial Administration
QuickBooks
Vendor Management
Facilities Coordination
Office Supplies
Inventory Management
Process Improvement
Event Planning
Event Budgets
Scheduling
Prioritization
Discretion
Communication
Organization
Follow-Through
Accountability

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