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Added 12 mins ago
PE
Administrative Assistant
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- Full-time
Processing Accounts Receivable and Accounts Payable (AR/AP) for the business unit.
Added 12 mins ago
WC
PT Pharmacy Assistant
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- Full-time
…any administrative support functions assigned (i.e. journals, accounts receivable, Aged Trial…
Added 13 mins ago
WC
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- Full-time
…any administrative support functions assigned (i.e. journals, accounts receivable, Aged Trial…
Added 13 mins ago
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WM Over the Counter Pharmacy Assistant store 3650
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- Full-time
…any administrative support functions assigned (i.e. journals, accounts receivable, Aged Trial…
Added 43 mins ago
WC
Pharmacy Assistant
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- Full-time
…any administrative support functions assigned (i.e. journals, accounts receivable, Aged Trial…
Added 58 mins ago
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(CAN) Pharmacy Assistant
Walmart
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- Full-time
…any administrative support functions assigned (i.e. journals, accounts receivable, Aged Trial…
Added 58 mins ago
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WM Over the Counter Pharmacy Assistant store 3650
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Calgary, AB
- Part-time
…any administrative support functions assigned (i.e. journals, accounts receivable, Aged Trial…
Added 1 hour ago
RH
Controller
Robert Half
Waterloo, ON
- Contract
5+ years of experience as an Assistant Controller or Senior Accountant in a hands-on environment with agriculture, livestock, food production, or manufacturing experience.
Added 1 hour ago
IS
Office Operations & Admin
Intelica Solutions Inc.
Calgary, AB
- Full-time
Assist in processing accounts payable and receivable
Added 1 hour ago
W
PT Pharmacy Assistant
Walmart
Richmond, BC
- Part-time
…any administrative support functions assigned (i.e. journals, accounts receivable, Aged Trial…
Added 3 hours ago
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Pharmacy Assistant
Walmart
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- Part-time
…any administrative support functions assigned (i.e. journals, accounts receivable, Aged Trial…
Added 5 hours ago
BL
Legal Administrative Assistant (Immigration) - Part-time
Boughton Law
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- Part-time
Monitor work in progress (WIP) and accounts receivable (A/R)
Added 6 hours ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
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- Full-time
…any administrative support functions assigned (i.e. journals, accounts receivable, Aged Trial…
Added 6 hours ago
SM
Manager, Finance, Performance & Analytics
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Alliston, ON
- Full-time
Oversee the Finance team, including financial planning, reporting, accounts payable, accounts receivable, payroll coordination, and other assigned finance functions.
Added 6 hours ago
W
(CAN) Pharmacy Assistant
Walmart
Winnipeg, MB
- Part-time
…any administrative support functions assigned (i.e. journals, accounts receivable, Aged Trial…
Added 6 hours ago
T&
Administrative Assistant - Bookkeeping Support
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Thornhill, ON
- Full-time
Support billing, invoicing, and accounts receivable processes.
Added 7 hours ago
SF
Accounting Assistant
Southlake Ford Lincoln
Newmarket, ON
- $45,000 to $65,000 CAD / year
- Full-time
Handle day-to-day accounting duties including Accounts Receivable, Accounts Payable, bank reconciliation, and more.
Added 7 hours ago
A
Administrative Assistant
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Winnipeg, MB
- Full-time
Manage accounts receivable and miscellaneous invoicing.
Added 7 hours ago
B
Controller
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- Full-time
…day-to-day operations of the accounting function, including payroll, accounts receivable, accounts payable, general ledger, financial close and internal financial reporting. The Controller…
Added 9 hours ago
GW
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- Full-time
Reconcile accounts payable/receivables, and produce summaries, day sheets, and financial statements on a regular and timely basis.
Added 10 hours ago
FT Dental Administrative Assistant
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Monitor accounts receivable, follow up on unpaid or denied claims, and resolve billing discrepancies
Added 11 hours ago
BÉ
Project Assistant
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- Full-time
Are you looking for a challenging job? Join our team as a Project Assistant!
Added 12 hours ago
BE
Controller
BluMetric Environmental Inc.
Ottawa, ON
- Full-time
…day-to-day operations of the accounting function, including payroll, accounts receivable, accounts payable, general ledger, financial close and internal financial reporting. The Controller…
Added 16 hours ago
PG
Financial Accountant
PLC Group
Mississauga, ON
- Full-time
Manage accounts payable and receivable, vendor payments, customer billing, and outstanding balances.
Added 18 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Oversee the Finance team, including financial planning, reporting, accounts payable, accounts receivable, payroll coordination, and other assigned finance functions.

Intelica Solutions Inc.

Office Operations & Admin

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 24, 2027
Posting language: English
Posted: Oct 26, 2026

Original job description

Office Operations & Admin

(with light Executive Support)

Overview

We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first role, with a strong emphasis on operational coordination, and limited executive support.

The right person is a dependable, proactive team member who takes ownership, works efficiently and with discretion, and continually looks for ways to improve processes and support the team.

Key Responsibilities

Office Operations

Oversee daily office operations across two offices supporting ~35 team members
Coordinate vendors, maintenance, repairs, and service providers
Manage office supplies, kitchen inventory, and shared spaces
Maintain and continually improve operational processes and vendor relationships
Ensure offices run smoothly without being involved in day‑to‑day people friction

Accounting & Finance Support

Assist in processing accounts payable and receivable
Enter and reconcile expense reports
Support month‑end close activities and financial administration
Work closely with the accounting team to ensure accuracy, timeliness, and follow‑up
Use QuickBooks (experience is an asset, not required)

Events & Culture

Plan and execute multiple company events per year
Create event plans and manage event budgets
Coordinate logistics, vendors, and communications

Executive & Administrative Support

Provide light, day‑to‑day administrative support to the President
Manage scheduling, coordination, and prioritization of requests as needed
Act with discretion and sound judgment

Qualifications & Traits

Experience as an Office Coordinator or similar role
Strong organizational skills, speed, and follow‑through
Comfortable acting independently, with support from leadership
Professional communication and high discretion
Warm, team‑oriented, service‑minded approach
Assertive when needed, while remaining collaborative
Strong sense of ownership and accountability

Who This Role Is For

This role is ideal for someone who:

Enjoys being the operational backbone of an office
Prioritizes clear communication, accountability, and follow-through
Interest in hands‑on AP/AR, expenses, and month‑end exposure (not full accounting)
Naturally brings:
Warmth and approachability
Speed and decisiveness
Discretion and professional judgment
Assertiveness when follow‑ups are needed

They take pride in things running smoothly, vendors being handled well, numbers being accurate, and teammates feeling supported.

Who This Role Is Not For

This role is not a fit for someone who:

Is looking for a pure Executive Assistant role
Wants calendar‑heavy, travel‑heavy, or board‑level executive exposure
Expects to manage people immediately
Is on a CPA / controller track or seeking deep accounting ownership
Dislikes being office‑based or hands‑on with logistics
Focuses on conflict resolution or HR employee issues (this role avoids day‑to‑day friction)

Apply About employer

More about this job

Responsibilities

Oversee daily operations across two offices, including vendors, maintenance, supplies, shared spaces, and process improvements. Support AP/AR, expense reconciliation, month-end activities, company events, and the President’s day-to-day administrative needs.

Requirements

The role seeks experience as an Office Coordinator or in a similar position, along with strong organization, communication, discretion, and follow-through. The successful candidate is proactive, service-minded, comfortable working independently, and interested in hands-on finance administration without seeking full accounting ownership.

Skills

Office Operations
Vendor Coordination
Facilities Coordination
Accounts Payable
Accounts Receivable
Expense Reconciliation
Month-End Close Support
Event Planning
Budget Management
Scheduling
Organization
Communication
Discretion
Process Improvement
Follow-Through
QuickBooks

Visa sponsorship

Not detected in the job text

Keywords

Office Operations
Office Coordination
Vendor Management
Facilities Maintenance
Office Supplies
Kitchen Inventory
Accounts Payable
Accounts Receivable
Expense Reports
Expense Reconciliation
Month-End Close
Financial Administration
QuickBooks
Event Planning
Event Budgets
Scheduling
Executive Support
Process Improvement
Discretion
Follow-Through

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