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Added 14 mins ago
IS
Office Operations and Admin
Intelica Solutions Inc.
Calgary, AB
- Full-time
We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first…
Added 14 mins ago
CC
Internal Posting - PAR Coordinator
Community Counselling
North Bay, ON
- Full-time
Coordinate program operations: scheduling, referrals, reporting.
Added 43 mins ago
CF
Catering Supervisor
Choices for Youth
St. John's, NL
- Full-time
Reporting to the culinary operations lead and business development coordinator, the kitchen and catering supervisor will be responsible for hands-on training with young people to develop…
Added 1 hour ago
J
Project Operations Manager (Construction)
Jobgether
Canada
- $85,000 to $105,000 CAD / year
- Full-time
…across residential construction and renovation projects. In this leadership role, you will take ownership of project budgets, timelines, trade contracts, purchase orders, and change orders…
Added 1 hour ago
MC
Head of Growth Marketing- Paid Acquisition & High-Ticket Funnels
MM Coaching Limited
Remote, Canada
- Remote
Team leadership. You inherit the current team- copywriters, video editors, production, the external media-buying partner, our senior direct-response marketer, and the growth operations…
Added 2 hours ago
PE
Junior Construction Coordinator, Administrator
PTW Energy Services
Nisku, AB
- Full-time
At PTW, we're looking for a Junior Construction Coordinator, Administrator who is organized, proactive, and ready to build their career in construction project coordination. If you enjoy…
Added 2 hours ago
S&
Retail Operations Coordinator
Silk & Snow
Toronto, ON
- Full-time
…deliver a best-in-class retail experience. We’re hiring a Retail Operations Coordinator to support the day-to-day operational success of our growing store network. You’re someone who…
Added 3 hours ago
IH
Patient Care Coordinator | Emergency
Interior Health Authority
Castlegar, BC
- Full-time
Castlegar Regional District Hospital in Castlegar, B.C. is seeking a motivated and organized casual Patient Care Coordinator (PCC) to support and lead our team.
Added 3 hours ago
IH
Supervisor | Relational Security
Interior Health Authority
Kelowna, BC
- Part-time
In accordance with the established vision and values of the organization and under the supervision of the Coordinator, Relational Security Operations, the Supervisor Relational Security is…
Added 3 hours ago
Brampton- Maintenance Coordinator
Human Resources
Brampton, ON
The Maintenance Coordinator is responsible for coordinating and supporting maintenance operations across multiple locations within a district. This role schedules and tracks preventative…
Added 3 hours ago
FH
Patient Care Coordinator
Fraser Health
Abbotsford, BC
- Part-time
…and the Mission and Values of Fraser Health, the Patient Care Coordinator provides clinical supervision, guidance and support to nursing staff, other clinical team members and support staff…
Added 3 hours ago
FH
Supervisor, Fluoroscopy/General Procedures
Fraser Health
White Rock, BC
- Full-time
…related experience, including one (1) year's supervisory and leadership experience or an equivalent combination of education, training and…
Added 3 hours ago
TT
Merchandising Coordinator
The TJX Companies, Inc.
Lethbridge, AB
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 3 hours ago
GO
Director, Workforce Development
Government of Manitoba
Winnipeg, MB
- Full-time
…support such as inhouse training, educational assistance and leadership development programs to help achieve these…
Added 3 hours ago
WC
Coordinator, Mailroom
Walmart Canada
Mississauga, ON
- Full-time
Added 3 hours ago
GR
Human Resources Coordinator
Goldbeck Recruiting
Salmon Arm, BC
- Full-time
…fast-paced, unionized environment? We’re looking for an HR Coordinator to join our client in Salmon Arm,…
Added 3 hours ago
K
ECD - Project Engineer - Travel Projects
Kiewit
Oakville, ON
- Full-time
Eastern Canada District's projects include highways, bridges, mass transit, mine site development & open pit operations, hydroelectric powerhouses, wind-power plants, dams & industrial. The…
Added 3 hours ago
K
ECD - Project Engineer - Travel Projects
Kiewit
Toronto, ON
- Full-time
Eastern Canada District's projects include highways, bridges, mass transit, mine site development & open pit operations, hydroelectric powerhouses, wind-power plants, dams & industrial. The…
Added 3 hours ago
K
ECD - Project Engineer - Travel Projects
Kiewit
Halifax, NS
- Full-time
Eastern Canada District's projects include highways, bridges, mass transit, mine site development & open pit operations, hydroelectric powerhouses, wind-power plants, dams & industrial. The…
Added 3 hours ago
OL
Client Services Coordinator (Full-Time)
Oxford Learning Centres Inc.
Halifax, NS
- Full-time
Over time, you'll have the opportunity to develop the skills needed to independently coordinate centre operations and grow into a leadership role.
Added 3 hours ago
OL
Program Coordinator
Oxford Learning Centres Inc.
Ottawa, ON
- Full-time
As the Program Coordinator you participate in the centre's operations, including working with multiple people from centre staff to teachers, to parents, and of course, the students! You…
Added 4 hours ago
EI
Site Security Coordinator
EBC Inc.
Ottawa, ON
- Full-time
The Site Security Coordinator supports the organization’s physical and operational security programs by coordinating daily administrative security activities, ensuring compliance with…
Added 4 hours ago
EI
Assistant Site Superintendent
EBC Inc.
Ottawa, ON
- Full-time
…construction activities. You will help to oversee day-to-day site operations, manage field staff and trade partners, and ensure the project is delivered safely, on schedule, within budget,…
Added 4 hours ago
SP
Proposal Coordinator
Spark Power ⚡
AB · Edmonton, AB
- Full-time
Spark Power, a trusted partner in energy in North America, is seeking a highly organized and detail-oriented Proposal Coordinator to support proposal development, prequalification…
Added 4 hours ago
FH
Supervisor, Fluoroscopy/General Procedures
Fraser Health Authority
White Rock, BC
- $48.63 to $60.74 CAD / hour
- Full-time
…related experience, including one (1) year's supervisory and leadership experience or an equivalent combination of education, training and…

Intelica Solutions Inc.

Office Operations & Admin

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 24, 2027
Posting language: English
Posted: Oct 26, 2026

Original job description

Office Operations & Admin

(with light Executive Support)

Overview

We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first role, with a strong emphasis on operational coordination, and limited executive support.

The right person is a dependable, proactive team member who takes ownership, works efficiently and with discretion, and continually looks for ways to improve processes and support the team.

Key Responsibilities

Office Operations

Oversee daily office operations across two offices supporting ~35 team members
Coordinate vendors, maintenance, repairs, and service providers
Manage office supplies, kitchen inventory, and shared spaces
Maintain and continually improve operational processes and vendor relationships
Ensure offices run smoothly without being involved in day‑to‑day people friction

Accounting & Finance Support

Assist in processing accounts payable and receivable
Enter and reconcile expense reports
Support month‑end close activities and financial administration
Work closely with the accounting team to ensure accuracy, timeliness, and follow‑up
Use QuickBooks (experience is an asset, not required)

Events & Culture

Plan and execute multiple company events per year
Create event plans and manage event budgets
Coordinate logistics, vendors, and communications

Executive & Administrative Support

Provide light, day‑to‑day administrative support to the President
Manage scheduling, coordination, and prioritization of requests as needed
Act with discretion and sound judgment

Qualifications & Traits

Experience as an Office Coordinator or similar role
Strong organizational skills, speed, and follow‑through
Comfortable acting independently, with support from leadership
Professional communication and high discretion
Warm, team‑oriented, service‑minded approach
Assertive when needed, while remaining collaborative
Strong sense of ownership and accountability

Who This Role Is For

This role is ideal for someone who:

Enjoys being the operational backbone of an office
Prioritizes clear communication, accountability, and follow-through
Interest in hands‑on AP/AR, expenses, and month‑end exposure (not full accounting)
Naturally brings:
Warmth and approachability
Speed and decisiveness
Discretion and professional judgment
Assertiveness when follow‑ups are needed

They take pride in things running smoothly, vendors being handled well, numbers being accurate, and teammates feeling supported.

Who This Role Is Not For

This role is not a fit for someone who:

Is looking for a pure Executive Assistant role
Wants calendar‑heavy, travel‑heavy, or board‑level executive exposure
Expects to manage people immediately
Is on a CPA / controller track or seeking deep accounting ownership
Dislikes being office‑based or hands‑on with logistics
Focuses on conflict resolution or HR employee issues (this role avoids day‑to‑day friction)

Apply About employer

More about this job

Responsibilities

Oversee daily operations across two offices, including vendors, maintenance, supplies, shared spaces, and process improvements. Support AP/AR, expense reconciliation, month-end activities, company events, and the President’s day-to-day administrative needs.

Requirements

The role seeks experience as an Office Coordinator or in a similar position, along with strong organization, communication, discretion, and follow-through. The successful candidate is proactive, service-minded, comfortable working independently, and interested in hands-on finance administration without seeking full accounting ownership.

Skills

Office Operations
Vendor Coordination
Facilities Coordination
Accounts Payable
Accounts Receivable
Expense Reconciliation
Month-End Close Support
Event Planning
Budget Management
Scheduling
Organization
Communication
Discretion
Process Improvement
Follow-Through
QuickBooks

Visa sponsorship

Not detected in the job text

Keywords

Office Operations
Office Coordination
Vendor Management
Facilities Maintenance
Office Supplies
Kitchen Inventory
Accounts Payable
Accounts Receivable
Expense Reports
Expense Reconciliation
Month-End Close
Financial Administration
QuickBooks
Event Planning
Event Budgets
Scheduling
Executive Support
Process Improvement
Discretion
Follow-Through

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