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Added 41 mins ago
HS
CA Financial Controller
Henry Schein Canada
Surrey, BC
- Full-time
Oversee the full Canadian accounting and reporting finance function, including direct line management of a small team of accountants and transactional staff.
Added 41 mins ago
MI
Director of External Reporting
Mercer International Inc.
Vancouver, BC
- $165,000 to $190,000 CAD / year
- Full-time
Reporting to the VP Controller the Director of External Reporting is responsible for the preparation and timely filing of the Company’s statutory reports, including financial statements,…
Added 1 hour ago
SI
Commis comptable / Accounting Clerk
Systemex Industries Conseils
Montreal, QC
- Full-time
Added 1 hour ago
RH
Controller
Robert Half
Waterloo, ON
- Contract
This is an excellent opportunity for an experienced Controller who enjoys a hands-on role and is comfortable supporting both operational accounting and day-to-day finance activities.
Added 1 hour ago
A
Senior Accountant
Armco
Halifax, NS
- Full-time
Reporting to the Controller, this position plays an important role in month-end, quarter-end, and year-end processes, financial statement preparation, general ledger management, budgeting,…
Added 1 hour ago
PS
Controller
People Store Staffing
Mississauga, ON
- Full-time
Our client is seeking a Controller to oversee accounting, budgeting and financial reporting for two related companies. The role includes consolidating Canadian dollar results, converting…
Added 1 hour ago
WF
Divisional Controller
West Fraser
Manning, AB
- Full-time
…Products, located in Manning, AB, is recruiting a Divisional…
Added 1 hour ago
KA
Accounts Receivable Associate
Kepler Academy Early Learning & Child Care
Edmonton, AB
- Full-time
This is a in-person position working at our Head Office in West Edmonton. Reporting to our Controller, the Accounts Receivable Associate will be responsible for ensuring accuracy and…
Added 1 hour ago
SR
Controller
STRIVE Recruitment Inc.
Vancouver, BC
- $120,000 to $160,000 CAD / year
- Full-time
They are looking to add an experienced, technology-focused Controller to oversee financial accounting and reporting across several entities within the wider group. This is a highly visible…
Added 1 hour ago
IS
Office Operations & Admin
Intelica Solutions Inc.
Calgary, AB
- Full-time
Is on a CPA / controller track or seeking deep accounting ownership
Added 1 hour ago
CA
Senior Estimator
Cementation Americas
North Bay, ON
- Full-time
…with a portion of time spent in the role of estimator, project controller and or scheduler, contracts administrator and/or feasibility…
Added 3 hours ago
RH
Plant Controller
Robert Half
St. Thomas, ON
- $125,000 to $155,000 CAD / year
- Full-time
Our client is hiring a highly visible Controller, responsible for overseeing all finance and accounting functions for a large manufacturing operation. This role partners closely with senior…
Added 3 hours ago
RH
Senior Accountant
Robert Half
Grand Bend, ON
- $75,000 to $100,000 CAD / year
- Full-time
…their team in a fully on-site role. Reporting directly to the Controller, this position is responsible for supporting the organization's day-to-day accounting operations, financial…
Added 3 hours ago
HP
Divisional Controller
HighView Partners
Calgary, AB
- Full-time
As Divisional Controller, you will oversee the accounting function for a newly added portfolio of Vancouver-area properties, working closely with property management teams, owners, partners…
Added 3 hours ago
F
Senior General Ledger Accountant
Flyover
Vancouver, BC
- Full-time
Partnering closely with the Controller, VP, Finance & Accounting and Flyover leadership, this role brings strong technical accounting expertise and ensures accuracy, compliance, and…
Added 3 hours ago
VB
Controller (18-Month Contract)
Vaco by Highspring
Toronto, ON
- $155,000 to $175,000 CAD / year
- Contract
Our client is looking for a Controller to join their organization for an 18-month contract. The role will require working in office, in the downtown Toronto core, 2 days a week. Job #:…
Added 3 hours ago
R
Intermediate Accountant, Revenue and Receivables
REV
Calgary, AB
- Full-time
Working directly with the Controller, the Intermediate Accountant, Revenue & Receivables owns REV’s accounts receivable and revenue accounting, from customer invoicing and collections…
Added 3 hours ago
S
Financial Accountant
SMARTFOX
Toronto, ON
- $75,000 to $105,000 CAD / year
- Full-time
…career conversations. Many of our accountants have moved into accounting management, controller, FP&A, internal audit, and finance leadership…
Added 3 hours ago
TS
Divisional Controller
The Skyline Group of Companies
Guelph, ON
- Full-time
…to join our Development team for the position of Divisional Controller located at our office in Guelph,…
Added 4 hours ago
HS
CA Financial Controller
Henry Schein
Surrey, BC
- Full-time
Oversee the full Canadian accounting and reporting finance function, including direct line management of a small team of accountants and transactional staff.
Added 4 hours ago
Senior Financial Controller/Manager
Umicore
Markham, ON
Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
Added 4 hours ago
S&
Financial Controller
Stevenson & White
Ottawa, ON
- $120,000 to $130,000 CAD / year
- Full-time
…growth, they are seeking a hands-on, solutions-oriented Financial Controller to join their management team on a full-time, permanent basis. Reporting to the Vice President of Finance, the…
Added 5 hours ago
TC
Intermediate accountant
The Crump Group, Inc.
Mississauga, ON
- $64,000 to $74,000 CAD / year
- Full-time
We are seeking a detail-oriented, highly analytical, and proactive Intermediate accountant to join our accounting team. In this role, you will play a critical part in the monthly financial…
Added 5 hours ago
EP
Financial Controller
Edison Properties Winnipeg
Winnipeg, MB
- Full-time
We are seeking a full-time Financial Controller to join our team! Reporting to the Chief Financial Officer (CFO), the successful candidate is responsible for the various aspects of…
Added 5 hours ago
IF
Financial Controller
Institute for Work & Health
Toronto, ON
- Full-time
The Financial Controller is responsible for financial planning, reporting and compliance at IWH. This position oversees all financial and accounting functions at IWH, and works with the…

Intelica Solutions Inc.

Office Operations & Admin

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 24, 2027
Posting language: English
Posted: Oct 26, 2026

Original job description

Office Operations & Admin

(with light Executive Support)

Overview

We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first role, with a strong emphasis on operational coordination, and limited executive support.

The right person is a dependable, proactive team member who takes ownership, works efficiently and with discretion, and continually looks for ways to improve processes and support the team.

Key Responsibilities

Office Operations

Oversee daily office operations across two offices supporting ~35 team members
Coordinate vendors, maintenance, repairs, and service providers
Manage office supplies, kitchen inventory, and shared spaces
Maintain and continually improve operational processes and vendor relationships
Ensure offices run smoothly without being involved in day‑to‑day people friction

Accounting & Finance Support

Assist in processing accounts payable and receivable
Enter and reconcile expense reports
Support month‑end close activities and financial administration
Work closely with the accounting team to ensure accuracy, timeliness, and follow‑up
Use QuickBooks (experience is an asset, not required)

Events & Culture

Plan and execute multiple company events per year
Create event plans and manage event budgets
Coordinate logistics, vendors, and communications

Executive & Administrative Support

Provide light, day‑to‑day administrative support to the President
Manage scheduling, coordination, and prioritization of requests as needed
Act with discretion and sound judgment

Qualifications & Traits

Experience as an Office Coordinator or similar role
Strong organizational skills, speed, and follow‑through
Comfortable acting independently, with support from leadership
Professional communication and high discretion
Warm, team‑oriented, service‑minded approach
Assertive when needed, while remaining collaborative
Strong sense of ownership and accountability

Who This Role Is For

This role is ideal for someone who:

Enjoys being the operational backbone of an office
Prioritizes clear communication, accountability, and follow-through
Interest in hands‑on AP/AR, expenses, and month‑end exposure (not full accounting)
Naturally brings:
Warmth and approachability
Speed and decisiveness
Discretion and professional judgment
Assertiveness when follow‑ups are needed

They take pride in things running smoothly, vendors being handled well, numbers being accurate, and teammates feeling supported.

Who This Role Is Not For

This role is not a fit for someone who:

Is looking for a pure Executive Assistant role
Wants calendar‑heavy, travel‑heavy, or board‑level executive exposure
Expects to manage people immediately
Is on a CPA / controller track or seeking deep accounting ownership
Dislikes being office‑based or hands‑on with logistics
Focuses on conflict resolution or HR employee issues (this role avoids day‑to‑day friction)

Apply About employer

More about this job

Responsibilities

Oversee daily operations across two offices, including vendors, maintenance, supplies, shared spaces, and process improvements. Support AP/AR, expense reconciliation, month-end activities, company events, and the President’s day-to-day administrative needs.

Requirements

The role seeks experience as an Office Coordinator or in a similar position, along with strong organization, communication, discretion, and follow-through. The successful candidate is proactive, service-minded, comfortable working independently, and interested in hands-on finance administration without seeking full accounting ownership.

Skills

Office Operations
Vendor Coordination
Facilities Coordination
Accounts Payable
Accounts Receivable
Expense Reconciliation
Month-End Close Support
Event Planning
Budget Management
Scheduling
Organization
Communication
Discretion
Process Improvement
Follow-Through
QuickBooks

Visa sponsorship

Not detected in the job text

Keywords

Office Operations
Office Coordination
Vendor Management
Facilities Maintenance
Office Supplies
Kitchen Inventory
Accounts Payable
Accounts Receivable
Expense Reports
Expense Reconciliation
Month-End Close
Financial Administration
QuickBooks
Event Planning
Event Budgets
Scheduling
Executive Support
Process Improvement
Discretion
Follow-Through

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