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Added 10 mins ago
FB
Assistant Service Manager
Farm Boy Inc.
Ottawa, ON
- $21 CAD / hour
- Full-time
…fresh, community-focused retail. Through hands-on leadership, financial stewardship, and daily team engagement, you’ll help create an environment where both customers and team members…
Added 40 mins ago
TS
Team Coordinator Public Affairs & Communications
TalentSphere Staffing Solutions
Toronto, ON
- Full-time
Minimum of 3–5 years of experience as a Team Coordinator or Administrative Assistant in a fast-paced environment; development sector experience is preferred.
Added 1 hour ago
OH
Medical Assistant FT( Cardiology Clinic) Olathe Cardiovascular Medicine
Olathe Health
Pavilion 1, BC
- Full-time
The Medical Assistant is responsible for ensuring efficient flow of patients through the health care setting by facilitating examination and treatment of patients in a culturally sensitive…
Added 3 hours ago
AH
Administrative Support II
Alberta Health Services
Fort Saskatchewan, AB
- Part-time
…teamwork and strong organizational skills to complete a variety of administrative and meal-related activities. Examples include: receiving and processing orders; preparing financial…
Added 5 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Port Coquitlam, BC
- Full-time
Supported by an experienced MOA and reliable administrative team
Added 6 hours ago
Office Administrative Assistant
HealthCareersInSask.ca
Meadow Lake, SK
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s) and/or facility(ies).
Added 7 hours ago
Administrative Officer 1
Winnipeg Regional Health Authority
Winnipeg, MB
Minimum five (5) years recent, progressively responsible secretarial and administrative assistant experience required.
Added 8 hours ago
NW
Manager, Employment Programs (Church Location)
Newcomer Women's Services Toronto
Toronto, ON
- Full-time
The Program Manager provides strategic, financial and administrative leadership for a portfolio of programs and services.
Added 8 hours ago
TU
Arts Research Centres Assistant
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
The Faculty of Arts Research Centres Assistant provides high-level administrative support to the Arts Research Centres Administrator and Director, Research Development. The Arts Research…
Added 8 hours ago
Operations Assistant (Transportation)
Region of Waterloo
Cambridge, ON
Provides dispatch response services for Transportation Operations; administrative, financial, and clerical support to Transportation Operations management and staff; and frontline customer…
Added 9 hours ago
TS
Support Worker
The Salvation Army in Canada
Victoria, BC
- Full-time
Accepts mail delivery, sorts out and distributes Clients mail, and forwards all remaining mail to the Administrative Assistant;
Added 9 hours ago
IS
Office Operations and Admin
Intelica Solutions Inc.
Calgary, AB
- Full-time
Support month‑end close activities and financial administration
Added 12 hours ago
CH
Assistant Lodge Manager, Monashees
CMH Heli-Skiing & Summer Adventures
BC · British Columbia, Canada
- Full-time
The Assistant Lodge Manager provides direct support to the Lodge Manager in all duties related to the hospitality experience. The Assistant Lodge Manager will serve in the Lodge Manager…
Added 12 hours ago
TS
Support Worker
The Salvation Army Canada and Bermuda Territory
Victoria, BC
- Full-time
Accepts mail delivery, sorts out and distributes Clients mail, and forwards all remaining mail to the Administrative Assistant;
Added 12 hours ago
RB
Administrative Assistant
Royal Bank of Canada
ON · GREATER SUDBURY / GRAND SUDBURY, Ontario
- Full-time
…individual to join our leading wealth management firm as an Administrative…
Added 12 hours ago
CC
Assistant Store Manager
Canna Cabana
Banff, AB
- Full-time
The Assistant Store Manager at Banff Avenue Banff, Alberta will report to the Store Manager and is responsible for providing assistance to the store management team in supervising and…
Added 13 hours ago
RV
Lab Assistant
Royal Victoria Regional Health Centre
Barrie, ON
- Full-time
Medical Laboratory Assistant – Anatomical Pathology
Added 13 hours ago
UO
Arts Research Centres Assistant
University of British Columbia
Vancouver, BC · UBCV | Buchanan Building (BUCH)
- $4,719 to $4,960 CAD / month
- Full-time
The Faculty of Arts Research Centres Assistant provides high-level administrative support to the Arts Research Centres Administrator and Director, Research Development. The Arts Research…
Added 14 hours ago
BP
Administrative Assistant
BNP Paribas
Montreal, QC
- Full-time
Minimum 3 years of proven experience as an Administrative Assistant within a financial institution to support various organizational levels.
Added 14 hours ago
IS
Office Operations & Admin
Intelica Solutions Inc.
Calgary, AB
- Full-time
Support month‑end close activities and financial administration
Added 14 hours ago
TT
Museum Archives Assistant
Tk̓emlúps te Secwépemc
Kamloops, BC
- Full-time
The purpose of this Position is to provide professional archival support within the Secwépemc Museum and Heritage Park and will work as an assistant to the Archivist.
Added 14 hours ago
Intake Legal Assistant, Term B058-26
Legal Aid BC
Vancouver, BC
…advice, assess eligibility for legal aid and may provide legal administrative support to department. This will include performing intake services through the Call Centre, at Courthouses,…
Added 14 hours ago
Intake Legal Assistant, Term B057-26
Legal Aid BC
Vancouver, BC
…advice, assess eligibility for legal aid and may provide legal administrative support to department. This will include performing intake services through the Call Centre, at Courthouses,…
Added 14 hours ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
- Full-time
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s) and/or facility(ies).
Added 14 hours ago
TU
Clinical Education Program Coordinator, UG/PG (RIH)
The University of British Columbia
Kamloops, BC
- $4,981 to $5,713 CAD / month
- Full-time
BCGEU OK Salaried - Support Services Assistant IV

Intelica Solutions Inc.

Office Operations and Admin

Calgary, AB, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Overview

We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first role, with a strong emphasis on operational coordination, and limited executive support.

The right person is a dependable, proactive team member who takes ownership, works efficiently and with discretion, and continually looks for ways to improve processes and support the team.

Key Responsibilities

Office Operations

Oversee daily office operations across two offices supporting ~35 team members
Coordinate vendors, maintenance, repairs, and service providers
Manage office supplies, kitchen inventory, and shared spaces
Maintain and continually improve operational processes and vendor relationships
Ensure offices run smoothly without being involved in day‑to‑day people friction

Accounting & Finance Support

Assist in processing accounts payable and receivable
Enter and reconcile expense reports
Support month‑end close activities and financial administration
Work closely with the accounting team to ensure accuracy, timeliness, and follow‑up
Use QuickBooks (experience is an asset, not required)

Events & Culture

Plan and execute multiple company events per year
Create event plans and manage event budgets
Coordinate logistics, vendors, and communications

Executive & Administrative Support

Provide light, day‑to‑day administrative support to the President
Manage scheduling, coordination, and prioritization of requests as needed
Act with discretion and sound judgment

Qualifications & Traits

Experience as an Office Coordinator or similar role
Strong organizational skills, speed, and follow‑through
Comfortable acting independently, with support from leadership
Professional communication and high discretion
Warm, team‑oriented, service‑minded approach
Assertive when needed, while remaining collaborative
Strong sense of ownership and accountability

✅ Who This Role Is For

This Role Is Ideal For Someone Who

Enjoys being the operational backbone of an office
Prioritizes clear communication, accountability, and follow-through
Interest in hands‑on AP/AR, expenses, and month‑end exposure (not full accounting)
Naturally brings:
- Warmth and approachability
- Speed and decisiveness
- Discretion and professional judgment
- Assertiveness when follow‑ups are needed

They take pride in things running smoothly, vendors being handled well, numbers being accurate, and teammates feeling supported.

🚫 Who This Role Is Not For

This Role Is Not a Fit For Someone Who

Is looking for a pure Executive Assistant role
Wants calendar‑heavy, travel‑heavy, or board‑level executive exposure
Expects to manage people immediately
Is on a CPA / controller track or seeking deep accounting ownership
Dislikes being office‑based or hands‑on with logistics
Focuses on conflict resolution or HR employee issues (this role avoids day‑to‑day friction)

Apply About employer

More about this job

Responsibilities

Coordinate daily operations across two offices, including vendors, maintenance, supplies, shared spaces, and process improvements. Support AP/AR, expense reconciliation, month-end activities, company events, and light administrative and scheduling needs for the President.

Requirements

The role seeks experience as an Office Coordinator or in a similar position, with strong organization, speed, follow-through, and professional communication. Candidates should be dependable, discreet, proactive, service-minded, comfortable working independently, and willing to support hands-on office logistics and basic finance administration.

Skills

Office Operations
Vendor Coordination
Facilities Coordination
Process Improvement
Accounts Payable
Accounts Receivable
Expense Reconciliation
Month-End Close Support
Event Planning
Budget Management
Scheduling
Administrative Support
Organization
Professional Communication
Discretion
Follow-Through

Visa sponsorship

Not detected in the job text

Keywords

Office Operations
Office Coordination
Vendor Management
Facilities Maintenance
Office Supplies
Kitchen Inventory
Process Improvement
Accounts Payable
Accounts Receivable
Expense Reports
Expense Reconciliation
Month-End Close
Financial Administration
QuickBooks
Event Planning
Event Budgets
Logistics Coordination
Executive Support
Scheduling
Discretion
Professional Communication
Follow-Through
IT Services
IT Consulting

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