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Added 43 mins ago
AH
Planner
Alberta Health Services
Red Deer, AB
- Full-time
…workforce. Reporting to the Manager, Physician Resources, the Coordinator is responsible and accountable for managing physician workforce planning, recruitment and facilitating recruitment…
Added 1 hour ago
AU
Governance Coordinator - Board
Athabasca University
Athabasca, AB
- $84,432.32 to $121,272.32 USD / year
- Full-time
Athabasca University's Office of the Chief Governance Officer and General Counsel isrecruiting for the permanent position of Governance Coordinator - Board.
Added 2 hours ago
NS
Marketing Coordinator
Northern Strands
Saskatoon, SK
- Full-time
Northern Strands is growing, and we're on the lookout for a passionate, detail-driven Marketing Coordinator, whose primary responsibilities are creating marketing content, editing and…
Added 2 hours ago
TC
Marketing Communications Coordinator
The Clarice Smith Performing Arts Center
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
The College of Arts and Humanities’ Marketing Communications Coordinator, School of Music (MCC) supports the marketing communications priorities of the School of Music (SOM) and reports to…
Added 4 hours ago
OL
Program Coordinator
Oxford Learning Stoney Creek
Ottawa, ON
- Full-time
…Learning Barrhaven is looking for a dynamic and motivated Program Coordinator with strong people skills to assist in the day-to-day management of our busy…
Added 4 hours ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 5 hours ago
NS
Marketing Coordinator
Northern Strands Group of Companies
Saskatoon, SK
- Full-time
Northern Strands is growing, and we're on the lookout for a passionate, detail-driven Marketing Coordinator, whose primary responsibilities are creating marketing content, editing and…
Added 5 hours ago
R|
Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
Added 5 hours ago
R|
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
…Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful conduct of clinical research studies. The incumbent will…
Added 5 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the group manager, the clinical research coordinator will be responsible for supporting the successful conduct of clinical research trials in oncology at the Cedars…
Added 6 hours ago
CO
Educational Technology and Multimedia Project Coordinator
College of New Caledonia
Prince George, BC
- Full-time
Provide project support on an as needed basis for CTL initiatives and events.
Added 6 hours ago
A
Coordonnateur Génie Industriel
Actalent
Mirabel, QC
- $45 to $60 CAD / hour
- Contract
Job Title: Industrial Engineering Coordinator
Added 6 hours ago
I
Winter 2027: Event Marketing Coordinator Co-op (4 months)
Intuit
Toronto, ON
- Full-time
…interns and co-ops through dedicated programming and social events, and get exposure to senior leadership and cross-functional work across Intuit's product ecosystem. Learn more about our…
Added 6 hours ago
PS
Marketing Manager/Coordinator
Public Sector Network
Toronto, ON
- Full-time
…marketing of a number of Public Sector Network’s key communities, events, and other…
Added 6 hours ago
IS
Office Operations and Admin
Intelica Solutions Inc.
Calgary, AB
- Full-time
Plan and execute multiple company events per year
Added 6 hours ago
CO
Sales Coordinator
Cha's Organics
Montreal, QC · Greater Montreal, QC
- Full-time
…team in Ville Saint-Laurent is seeking a self-motivated Sales Coordinator with strong organizational skills and a collaborative…
Added 7 hours ago
CF
Catering Supervisor
Choices for Youth
St. John's, NL
- Full-time
Reporting to the culinary operations lead and business development coordinator, the kitchen and catering supervisor will be responsible for hands-on training with young people to develop…
Added 9 hours ago
UO
Medical Laboratory Technician Assistant Professor Educator/Program Coordinator, UC Clermont College
University of Cincinnati
Clermont, QC
- Full-time
Serve as the Medical Laboratory Technician Program Coordinator. This role involves developing and maintaining a curriculum aligned with current industry credentials, standards, and…
Added 9 hours ago
IH
Supervisor | Relational Security
Interior Health Authority
Kelowna, BC
- Part-time
In accordance with the established vision and values of the organization and under the supervision of the Coordinator, Relational Security Operations, the Supervisor Relational Security is…
Added 9 hours ago
SR
Systems Navigator - Community Action Program for Children (CAPC)
Social Research and Planning Council of Hamilton
Hamilton, ON
- Part-time
Work collaboratively with the CAPC Systems Coordinator to ensure coordination and consistency within the program.
Added 9 hours ago
Events Specialist
Canadian Mental Health Association BC Division
Vancouver, BC
Support the Resource Development and Special Events Coordinator with local activation of community events in Greater Vancouver.
Added 9 hours ago
EG
Event Producer - Hybrid (Project-Based)
Encore Global
Brampton, ON
- Full-time
Properly reconcile events, specifically delivering a wrap report and ensuring that all administrative data and paperwork has been entered, submitted, cross checked, and reconciled across…
Added 10 hours ago
OL
Program Coordinator
Oxford Learning Centres Inc.
Ottawa, ON
- Full-time
…Learning Barrhaven is looking for a dynamic and motivated Program Coordinator with strong people skills to assist in the day-to-day management of our busy…
Added 10 hours ago
T
Talent Acquisition Coordinator
Trulioo
Remote, Canada
- $60,000 to $70,000 CAD / year
- Full-time
- Remote
The Talent Acquisition Coordinator will be responsible for keeping our hiring process running smoothly, from scheduling and candidate communication to sourcing support, recruitment events,…
Added 10 hours ago
Marketing Coordinator, Consumer Shows
Blue Ant Media Inc.
Toronto, ON
Blue Ant Media is looking for a highly organized, detail-oriented and creative Marketing Coordinator to support the planning and execution of marketing campaigns across our Toronto Home…

Intelica Solutions Inc.

Office Operations and Admin

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Overview

We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first role, with a strong emphasis on operational coordination, and limited executive support.

The right person is a dependable, proactive team member who takes ownership, works efficiently and with discretion, and continually looks for ways to improve processes and support the team.

Key Responsibilities

Office Operations

Oversee daily office operations across two offices supporting ~35 team members
Coordinate vendors, maintenance, repairs, and service providers
Manage office supplies, kitchen inventory, and shared spaces
Maintain and continually improve operational processes and vendor relationships
Ensure offices run smoothly without being involved in day‑to‑day people friction

Accounting & Finance Support

Assist in processing accounts payable and receivable
Enter and reconcile expense reports
Support month‑end close activities and financial administration
Work closely with the accounting team to ensure accuracy, timeliness, and follow‑up
Use QuickBooks (experience is an asset, not required)

Events & Culture

Plan and execute multiple company events per year
Create event plans and manage event budgets
Coordinate logistics, vendors, and communications

Executive & Administrative Support

Provide light, day‑to‑day administrative support to the President
Manage scheduling, coordination, and prioritization of requests as needed
Act with discretion and sound judgment

Qualifications & Traits

Experience as an Office Coordinator or similar role
Strong organizational skills, speed, and follow‑through
Comfortable acting independently, with support from leadership
Professional communication and high discretion
Warm, team‑oriented, service‑minded approach
Assertive when needed, while remaining collaborative
Strong sense of ownership and accountability

✅ Who This Role Is For

This Role Is Ideal For Someone Who

Enjoys being the operational backbone of an office
Prioritizes clear communication, accountability, and follow-through
Interest in hands‑on AP/AR, expenses, and month‑end exposure (not full accounting)
Naturally brings:
- Warmth and approachability
- Speed and decisiveness
- Discretion and professional judgment
- Assertiveness when follow‑ups are needed

They take pride in things running smoothly, vendors being handled well, numbers being accurate, and teammates feeling supported.

🚫 Who This Role Is Not For

This Role Is Not a Fit For Someone Who

Is looking for a pure Executive Assistant role
Wants calendar‑heavy, travel‑heavy, or board‑level executive exposure
Expects to manage people immediately
Is on a CPA / controller track or seeking deep accounting ownership
Dislikes being office‑based or hands‑on with logistics
Focuses on conflict resolution or HR employee issues (this role avoids day‑to‑day friction)

Apply About employer

More about this job

Responsibilities

Coordinate daily operations across two offices, including vendors, maintenance, supplies, shared spaces, and process improvements. Support AP/AR, expense reconciliation, month-end activities, company events, and light administrative and scheduling needs for the President.

Requirements

The role seeks experience as an Office Coordinator or in a similar position, with strong organization, speed, follow-through, and professional communication. Candidates should be dependable, discreet, proactive, service-minded, comfortable working independently, and willing to support hands-on office logistics and basic finance administration.

Skills

Office Operations
Vendor Coordination
Facilities Coordination
Process Improvement
Accounts Payable
Accounts Receivable
Expense Reconciliation
Month-End Close Support
Event Planning
Budget Management
Scheduling
Administrative Support
Organization
Professional Communication
Discretion
Follow-Through

Visa sponsorship

Not detected in the job text

Keywords

Office Operations
Office Coordination
Vendor Management
Facilities Maintenance
Office Supplies
Kitchen Inventory
Process Improvement
Accounts Payable
Accounts Receivable
Expense Reports
Expense Reconciliation
Month-End Close
Financial Administration
QuickBooks
Event Planning
Event Budgets
Logistics Coordination
Executive Support
Scheduling
Discretion
Professional Communication
Follow-Through
IT Services
IT Consulting

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