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Added 3 mins ago
CC
Coordinator, Emergency Response
Cameco Corporation
SK · Saskatchewan, Canada
- Full-time
Reporting to the senior coordinator, SHEQ (Safety Health Environment Quality), you will be responsible for the coordination of the Emergency Preparedness and Response Program (EPRP). This…
Added 3 mins ago
RA
Facilities Coordinator
Rise Air
Saskatoon, SK
- Full-time
The Facilities Coordinator oversees building operations, maintenance, and facility systems across all company bases, ensuring assets are maintained to a high standard and employees and the…
Added 3 mins ago
NP
Coordinator, Maintenance & Projects
Niagara Parks Commission
Niagara Falls, ON
- Full-time
…within established policies, procedures and guidelines the Coordinator, Maintenance and Projects will supervise, organize, schedule and coordinate the assignment of engineering departmental…
Added 18 mins ago
Client Services Technologist
City of Edmonton
AB
…Services Technologist to serve as the primary link and project coordinator for maintenance and technical programs across City-owned and leased facilities. Reporting to the Supervisor of…
Added 32 mins ago
MI
Apprentice - Tool & Die
Magna International
St. Thomas, ON
- $33.32 to $40.64 CAD / hour
- Full-time
…maintenance and modifications of machinery, equipment, and facilities. The Apprentice is responsible for adhering to all Ministry of Skills and Development regulations and training…
Added 32 mins ago
MI
Apprentice - Electrician
Magna International
St. Thomas, ON
- $33.32 to $40.64 CAD / hour
- Full-time
…maintenance and modifications of machinery, equipment, and facilities. The Apprentice is responsible for adhering to all Ministry of Skills and Development regulations and training…
Added 32 mins ago
UO
Assistant Professor (Tenure Track) and Canada Research Chair Tier 2 in Cancer Immunology
University of Alberta
Edmonton, AB
- Full-time
…researchers, with state-of-the-art research laboratories and facilities. It is a dynamic research environment, ideal for undergraduate and graduate student training, as well as for…
Added 48 mins ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 48 mins ago
M
Sales Coordinator
Marriott
Sherbrooke, QC
- Full-time
…in the sales process. Answer guest questions about property facilities/services (e.g., hours of operation, rates and room types, packages, promotions, entertainment, restaurants, special…
Added 1 hour ago
UO
Assistant Professor (Tenure Track) and Canada Research Chair Tier 2 in Cancer Immunology
University of Alberta
AB · Edmonton, AB
- Full-time
…researchers, with state-of-the-art research laboratories and facilities. It is a dynamic research environment, ideal for undergraduate and graduate student training, as well as for…
Added 1 hour ago
FI
Planning and Readiness Coordinator
Fleetway Inc.
Halifax, NS
- Full-time
The Planning & Readiness Coordinator is a central contributor to integrated planning, readiness management, governance, and reporting activities across the program. Working closely with…
Added 1 hour ago
Project Coordinator
Government of Alberta
Calgary, AB
The Ministry designs, builds, manages, and maintains government-owned and operated facilities, and collaborates with other ministries to ensure that school and hospital infrastructure meet…
Added 1 hour ago
SH
Technical Support Coordinator – 2-Month Fixed-Term (Markham, On-Site)
Sentrex Health Solutions
Markham, ON
- Full-time
State-of-the-art facilities to provide high-quality products and services
Added 1 hour ago
FH
Radiation Safety Officer
Fraser Health Authority
Surrey, BC
- $46.37 to $66.66 CAD / hour
- Full-time
Provides leadership to all NM Site Radiation Safety Officers (SRSO), the NM Radiation Safety Coordinator (RRSC) and the NM Radiation Safety Committee (RSCE) and appoints an acting RSO as…
Added 1 hour ago
JI
Planning and Readiness Coordinator
J.D. Irving, Limited
NS · Dartmouth, NS
- Full-time
The Planning & Readiness Coordinator is a central contributor to integrated planning, readiness management, governance, and reporting activities across the program. Working closely with…
Added 1 hour ago
OV
Coordinator, Corporate Services Support, Environmental Services - Full Time Regular - Markham Stouffville Hospital
Oak Valley Health
Markham, ON
- Full-time
…supporting the coordination and facilitation of flow within the Facilities & Corporate Services Department are maintained. In this role you will utilize your goal-oriented, client centered…
Added 2 hours ago
M
Pavilion Concierge & Facilities Coordinator
Marcon
Coquitlam, BC
- Full-time
Marcon is seeking a Pavilion Concierge & Facilities Coordinator to deliver an exceptional guest experience and help keep TriCity Pavilion welcoming and well maintained. Reporting to the…
Added 2 hours ago
BH
Admissions Coordinator
Branksome Hall
Toronto, ON
- $57,569 to $72,017 CAD / year
- Full-time
Reporting to the Head, Enrolment Management, the Admissions Coordinator is the first point of contact for prospective families and coordinates inquiries, tour and interview bookings while…
Added 2 hours ago
CG
Quality & Training Coordinator, Healthcare Environmental Services (EVS)
Compass Group Canada
Brampton, ON
- Full-time
As the Quality & Training Coordinator, Healthcare Environmental Services (EVS) , you are responsible for supporting environmental cleaning quality, patient safety, infection prevention,…
Added 3 hours ago
T
Logistics and Transportation Coordinator
Techo-Bloc
Longueuil, QC · Saint-Hubert, QC
- Full-time
Techo-Bloc is a North American manufacturer and distributor with 9 production facilities and 15 distribution centers. We design and deliver hardscape products with a strong focus on…
Added 3 hours ago
AM
Inside Sales Representative
AdvanTec Marine
Chilliwack, BC
- $65,000 to $80,000 CAD / year
- Full-time
With facilities across Canada and the United States, and products shipped to over 50 countries, we proudly support Navies, Governments, Commercial Vessel Builders, and Super Yacht…
Added 5 hours ago
ET
Oil & Gas Operations, Engineering & Geosciences Professionals (Saudi Arabia)
Eram Talent
Ottawa, ON
- Contract
HSE Coordinator: Implements HSE procedures, conducts safety inspections and audits, investigates incidents and coordinates safety training.
Added 9 hours ago
SC
Maintenance coordinator (37374001)
Sodexo Canada Ltd
Airdrie, AB
- Part-time
Maintenance Coordinator - independant Living - Part time/Casual
Added 9 hours ago
AU
Governance Coordinator - Board
Athabasca University
Athabasca, AB
- $84,432.32 to $121,272.32 USD / year
- Full-time
Athabasca University's Office of the Chief Governance Officer and General Counsel isrecruiting for the permanent position of Governance Coordinator - Board.
Added 11 hours ago
PH
Quality Assurance and Compliance Coordinator
Providence Healthcare
Vancouver, BC
- Part-time
…multidisciplinary clinical team, the Quality Assurance and Compliance Coordinator leads quality assurance measures to ensure the accurate completion of Patient Records Outcome Management…

Intelica Solutions Inc.

Office Operations and Admin

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Overview

We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first role, with a strong emphasis on operational coordination, and limited executive support.

The right person is a dependable, proactive team member who takes ownership, works efficiently and with discretion, and continually looks for ways to improve processes and support the team.

Key Responsibilities

Office Operations

Oversee daily office operations across two offices supporting ~35 team members
Coordinate vendors, maintenance, repairs, and service providers
Manage office supplies, kitchen inventory, and shared spaces
Maintain and continually improve operational processes and vendor relationships
Ensure offices run smoothly without being involved in day‑to‑day people friction

Accounting & Finance Support

Assist in processing accounts payable and receivable
Enter and reconcile expense reports
Support month‑end close activities and financial administration
Work closely with the accounting team to ensure accuracy, timeliness, and follow‑up
Use QuickBooks (experience is an asset, not required)

Events & Culture

Plan and execute multiple company events per year
Create event plans and manage event budgets
Coordinate logistics, vendors, and communications

Executive & Administrative Support

Provide light, day‑to‑day administrative support to the President
Manage scheduling, coordination, and prioritization of requests as needed
Act with discretion and sound judgment

Qualifications & Traits

Experience as an Office Coordinator or similar role
Strong organizational skills, speed, and follow‑through
Comfortable acting independently, with support from leadership
Professional communication and high discretion
Warm, team‑oriented, service‑minded approach
Assertive when needed, while remaining collaborative
Strong sense of ownership and accountability

✅ Who This Role Is For

This Role Is Ideal For Someone Who

Enjoys being the operational backbone of an office
Prioritizes clear communication, accountability, and follow-through
Interest in hands‑on AP/AR, expenses, and month‑end exposure (not full accounting)
Naturally brings:
- Warmth and approachability
- Speed and decisiveness
- Discretion and professional judgment
- Assertiveness when follow‑ups are needed

They take pride in things running smoothly, vendors being handled well, numbers being accurate, and teammates feeling supported.

🚫 Who This Role Is Not For

This Role Is Not a Fit For Someone Who

Is looking for a pure Executive Assistant role
Wants calendar‑heavy, travel‑heavy, or board‑level executive exposure
Expects to manage people immediately
Is on a CPA / controller track or seeking deep accounting ownership
Dislikes being office‑based or hands‑on with logistics
Focuses on conflict resolution or HR employee issues (this role avoids day‑to‑day friction)

Apply About employer

More about this job

Responsibilities

Coordinate daily operations across two offices, including vendors, maintenance, supplies, shared spaces, and process improvements. Support AP/AR, expense reconciliation, month-end activities, company events, and light administrative and scheduling needs for the President.

Requirements

The role seeks experience as an Office Coordinator or in a similar position, with strong organization, speed, follow-through, and professional communication. Candidates should be dependable, discreet, proactive, service-minded, comfortable working independently, and willing to support hands-on office logistics and basic finance administration.

Skills

Office Operations
Vendor Coordination
Facilities Coordination
Process Improvement
Accounts Payable
Accounts Receivable
Expense Reconciliation
Month-End Close Support
Event Planning
Budget Management
Scheduling
Administrative Support
Organization
Professional Communication
Discretion
Follow-Through

Visa sponsorship

Not detected in the job text

Keywords

Office Operations
Office Coordination
Vendor Management
Facilities Maintenance
Office Supplies
Kitchen Inventory
Process Improvement
Accounts Payable
Accounts Receivable
Expense Reports
Expense Reconciliation
Month-End Close
Financial Administration
QuickBooks
Event Planning
Event Budgets
Logistics Coordination
Executive Support
Scheduling
Discretion
Professional Communication
Follow-Through
IT Services
IT Consulting

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