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Added 3 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…pharmacist as part of our team-based approach to medicine. Dedicated Office Manager and off-site billing manager to manage your shifts in a very pain free manner, so that all of your time…
Added 3 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Ladner, BC
- Part-time
Added 3 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Ladner, BC
- Part-time
Added 2 hours ago
TT
Chief Administrative Officer (CAO)
Tk̓emlúps te Secwépemc
Kamloops, BC
- Full-time
Added 2 hours ago
SJ
Admin Support 8 - ENT
St. Joseph's Healthcare Hamilton
Hamilton, ON · Charlton Campus
- Part-time
-Post-secondary diploma/certificate in medical office administration or equivalent combination of education and experience.
Added 2 hours ago
SJ
Admin Support 9 - Staffing Clerk
St. Joseph's Healthcare Hamilton
Hamilton, ON · Charlton Campus
- Part-time
…within the scope of the centralized staffing and scheduling office and allocation of nursing resource team members across the organization. Staff will leverage staffing and scheduling…
Added 3 hours ago
Senior Product Designer - Identity Threat Protection/Essential Security
Okta
Toronto, ON
Design end-to-end flows that involve multiple personas – IT Admin, Security admins, End-user – and consider complex use cases that span the Okta portfolio ensuring that every user of Okta…
Added 3 hours ago
IS
Office Operations and Admin
Intelica Solutions Inc.
Calgary, AB
- Full-time
We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first…
Added 4 hours ago
O
Senior Product Designer - Identity Threat Protection/Essential Security
Okta
Toronto, ON
- $118,000 to $162,000 CAD / year
- Full-time
Design end-to-end flows that involve multiple personas – IT Admin, Security admins, End-user – and consider complex use cases that span the Okta portfolio ensuring that every user of Okta…
Added 5 hours ago
SM
Senior Account Manager + Client Growth (Base + Uncapped Commission)
Setsail Marketing
Vancouver, BC
- Full-time
This is not an admin seat. You'll own a portfolio of active client accounts: be the person they trust, keep their campaigns moving, and spot what they need next - and earn uncapped…
Added 6 hours ago
SJ
Admin Assistant CM 4M Medicine
St. Joseph's Health Centre, Toronto
Toronto, ON
- Full-time
General office duties include sorting mail, phone, fax and email correspondence, maintaining computer and paper filing systems, arranging courier services, photocopying, ordering supplies,…
Added 7 hours ago
B
Systems Analyst II
BGIS
Markham, ON
- Full-time
…disk space and memory exist to meet day-to-day needs of each…
Added 8 hours ago
MT
Linehaul Payroll/Admin Clerk
Midland Transport
Dieppe, NB
- Full-time
Midland Transport is currently seeking an Linehaul Payroll/Admin Clerk in Dieppe, NB.
Added 8 hours ago
S
IT Support Analyst
Specsavers
Mississauga, ON
- Full-time
Location: This hybrid role requires 3 days on-site at our Mississauga, ON office and 2 days remote per week.
Added 8 hours ago
VC
Clerical Support Clerk (Office Admin) - Lily's Community Health Center
Vancouver Coastal Health
Vancouver, BC
- $26.42 to $28.25 CAD / hour
- Full-time
Come work as a Clerical Support Clerk (Office Admin) at Lily's Community Health Center with Vancouver Coastal Health (VCH) on the Groundspring Central Administration team! Apply now to join…
Added 8 hours ago
IS
Office Operations & Admin
Intelica Solutions Inc.
Calgary, AB
- Full-time
We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first…
Added 8 hours ago
SO
Receptionist & Admin Assistant (6 months, contract)
Source Office Furniture & Systems Ltd.
Regina, SK
- Contract
Source Office Furniture is seeking applications from qualified individuals for the position of Receptionist/Admin Assistant at our Regina, SK location. This is a full-time, contract…
Added 9 hours ago
IS
Office Operations & Accounting Coordinator
Intelica Solutions Inc.
Calgary, AB
- Full-time
We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first…
Added 9 hours ago
JT
Receptionist - Part TIme
Jericho Tennis Club
Vancouver, BC
- Part-time
…with a smile, answering questions, and handling the day-to-day admin that keeps the club…
Added 10 hours ago
Regional Financial Analyst
Business, Mining, Trade and Job Creation
Winnipeg, MB
Finance and Admin, Administration and Finance
Added 10 hours ago
IT Support Analyst - Mississauga, ON
Specsavers
Burnaby, BC
Location: This hybrid role requires 3 days on-site at our Mississauga, ON office and 2 days remote per week.
Added 10 hours ago
G
HR Admin
GreenFox
Edmonton, AB
- Full-time
Proficiency in Microsoft Office, particularly Excel, Word, and Outlook
Added 10 hours ago
Senior Technical Writer (Toronto)
Okta
Toronto, ON
Note: This role requires in-person onboarding in office during the first week of employment.
Added 10 hours ago
GO
Regional Financial Analyst
Government of Manitoba
Winnipeg, MB
- Full-time
Finance and Admin, Administration and Finance
Added 11 hours ago
JI
Linehaul Payroll/Admin Clerk
J.D. Irving, Limited
Dieppe, NB
- Full-time
Midland Transport is currently seeking an Linehaul Payroll/Admin Clerk in Dieppe, NB.

Intelica Solutions Inc.

Office Operations and Admin

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Overview

We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first role, with a strong emphasis on operational coordination, and limited executive support.

The right person is a dependable, proactive team member who takes ownership, works efficiently and with discretion, and continually looks for ways to improve processes and support the team.

Key Responsibilities

Office Operations

Oversee daily office operations across two offices supporting ~35 team members
Coordinate vendors, maintenance, repairs, and service providers
Manage office supplies, kitchen inventory, and shared spaces
Maintain and continually improve operational processes and vendor relationships
Ensure offices run smoothly without being involved in day‑to‑day people friction

Accounting & Finance Support

Assist in processing accounts payable and receivable
Enter and reconcile expense reports
Support month‑end close activities and financial administration
Work closely with the accounting team to ensure accuracy, timeliness, and follow‑up
Use QuickBooks (experience is an asset, not required)

Events & Culture

Plan and execute multiple company events per year
Create event plans and manage event budgets
Coordinate logistics, vendors, and communications

Executive & Administrative Support

Provide light, day‑to‑day administrative support to the President
Manage scheduling, coordination, and prioritization of requests as needed
Act with discretion and sound judgment

Qualifications & Traits

Experience as an Office Coordinator or similar role
Strong organizational skills, speed, and follow‑through
Comfortable acting independently, with support from leadership
Professional communication and high discretion
Warm, team‑oriented, service‑minded approach
Assertive when needed, while remaining collaborative
Strong sense of ownership and accountability

✅ Who This Role Is For

This Role Is Ideal For Someone Who

Enjoys being the operational backbone of an office
Prioritizes clear communication, accountability, and follow-through
Interest in hands‑on AP/AR, expenses, and month‑end exposure (not full accounting)
Naturally brings:
- Warmth and approachability
- Speed and decisiveness
- Discretion and professional judgment
- Assertiveness when follow‑ups are needed

They take pride in things running smoothly, vendors being handled well, numbers being accurate, and teammates feeling supported.

🚫 Who This Role Is Not For

This Role Is Not a Fit For Someone Who

Is looking for a pure Executive Assistant role
Wants calendar‑heavy, travel‑heavy, or board‑level executive exposure
Expects to manage people immediately
Is on a CPA / controller track or seeking deep accounting ownership
Dislikes being office‑based or hands‑on with logistics
Focuses on conflict resolution or HR employee issues (this role avoids day‑to‑day friction)

Apply About employer

More about this job

Responsibilities

Coordinate daily operations across two offices, including vendors, maintenance, supplies, shared spaces, and process improvements. Support AP/AR, expense reconciliation, month-end activities, company events, and light administrative and scheduling needs for the President.

Requirements

The role seeks experience as an Office Coordinator or in a similar position, with strong organization, speed, follow-through, and professional communication. Candidates should be dependable, discreet, proactive, service-minded, comfortable working independently, and willing to support hands-on office logistics and basic finance administration.

Skills

Office Operations
Vendor Coordination
Facilities Coordination
Process Improvement
Accounts Payable
Accounts Receivable
Expense Reconciliation
Month-End Close Support
Event Planning
Budget Management
Scheduling
Administrative Support
Organization
Professional Communication
Discretion
Follow-Through

Visa sponsorship

Not detected in the job text

Keywords

Office Operations
Office Coordination
Vendor Management
Facilities Maintenance
Office Supplies
Kitchen Inventory
Process Improvement
Accounts Payable
Accounts Receivable
Expense Reports
Expense Reconciliation
Month-End Close
Financial Administration
QuickBooks
Event Planning
Event Budgets
Logistics Coordination
Executive Support
Scheduling
Discretion
Professional Communication
Follow-Through
IT Services
IT Consulting

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