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Added 13 mins ago
QW
Personal Support Worker
Qualicare, Whitby
Port Perry, ON
- $20 to $23 CAD / hour
- Part-time
The Personal Support Worker is a member of the home care team who works under the supervision of the Care Coordinator and performs various personal care services as necessary to meet the…
Added 13 mins ago
QW
Personal Support Worker Part-Time Evenings Bowmanville/Newcastle
Qualicare, Whitby
Whitby, ON
- $20 to $23 CAD / hour
- Part-time
The Personal Support Worker is a member of the home care team who works under the supervision of the Care Coordinator and performs various personal care services as necessary to meet the…
Added 28 mins ago
TS
Christmas Kettle Worker - Temporary
The Salvation Army in Canada
Vancouver, BC
- Part-time
Ability to communicate effectively with Kettle Coordinator and Kettle Drivers.
Added 28 mins ago
NS
Marketing Coordinator
Northern Strands Group of Companies
Saskatoon, SK
- Full-time
…products, fall protection, suspended access, agri-business field services, electrical services, and safety training to mining site services, fabrication, rentals, repairs, testing and…
Added 28 mins ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The incumbent is the Trauma team’s contact, support and resource person when dealing with the Research Ethics Board, industry partners, hospital services, etc..
Added 58 mins ago
A
Coordonnateur Génie Industriel
Actalent
Mirabel, QC
- $45 to $60 CAD / hour
- Contract
Job Title: Industrial Engineering Coordinator
Added 58 mins ago
PS
Marketing Manager/Coordinator
Public Sector Network
Toronto, ON
- Full-time
…growing community spans all tiers of government and public services and allows members to network, benchmark, and share best…
Added 1 hour ago
IS
Office Operations and Admin
Intelica Solutions Inc.
Calgary, AB
- Full-time
Experience as an Office Coordinator or similar role
Added 1 hour ago
CC
Internal Posting - PAR Coordinator
Community Counselling
North Bay, ON
- Full-time
…emotional regulation, and non-abusive conflict resolution. Services are delivered using anti-oppressive, culturally safe, trauma-informed, and inclusive…
Added 1 hour ago
CF
Catering Supervisor
Choices for Youth
St. John's, NL
- Full-time
Reporting to the culinary operations lead and business development coordinator, the kitchen and catering supervisor will be responsible for hands-on training with young people to develop…
Added 1 hour ago
Hospital Community Outreach Counsellor, CYYA
Fraser Health
Abbotsford, BC
…Counsellor provides hospital to community-based outreach support services, triages referrals, one-to one counselling, individual and group interventions, implements and assists in mental…
Added 2 hours ago
AI
Social Media Coordinator
All in One Marketing Pro
Abbotsford, BC
- Full-time
…to deliver measurable business growth and long-term success. Services range from digital and growth marketing to business analytics, social media marketing, lead generation, advertising,…
Added 2 hours ago
K
Partner Administrative Assistant, Indirect Tax
KPMG
ON · Toronto, Ontario
- Full-time
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality…
Added 3 hours ago
QT
Health Care Aide/Personal Support Worker - Cantonese Speaking
Qualicare, Toronto East & Downtown
Toronto, ON
- $20 to $23 CAD / hour
- Part-time
The Personal Support Worker is a member of the home care team who works under the supervision of the Care Coordinator and performs various personal care services as necessary to meet the…
Added 3 hours ago
NS
Pharmacist Team Leader - Emergency
Nova Scotia Health Authority
Halifax, NS
- Full-time
…committees and other groups (e.g., OPOR Pharmacy, Order-Set Coordinator, IV & Formulary subcommittees, IPPL, etc.) to achieve the above…
Added 3 hours ago
PE
Junior Construction Coordinator, Administrator
PTW Energy Services
Nisku, AB
- Full-time
At PTW, we're looking for a Junior Construction Coordinator, Administrator who is organized, proactive, and ready to build their career in construction project coordination. If you enjoy…
Added 4 hours ago
IH
Supervisor | Relational Security
Interior Health Authority
Kelowna, BC
- Part-time
In accordance with the established vision and values of the organization and under the supervision of the Coordinator, Relational Security Operations, the Supervisor Relational Security is…
Added 4 hours ago
OH
Tissue Recovery Coordinator (GTA)
Ontario Health | Santé Ontario
Toronto, ON
- Full-time
Syndiqué, membre du Syndicat international des employés de services
Added 4 hours ago
SR
Systems Navigator - Community Action Program for Children (CAPC)
Social Research and Planning Council of Hamilton
Hamilton, ON
- Part-time
Work collaboratively with the CAPC Systems Coordinator to ensure coordination and consistency within the program.
Added 4 hours ago
Brampton- Maintenance Coordinator
Human Resources
Brampton, ON
…years of experience providing waste management and diversion services to municipalities, businesses, and industries across Ontario, Nova Scotia, and New…
Added 4 hours ago
Licensed Practical Nurse Educator, Long Term Care
Fraser Health
BC · Hope / Agassiz / Harrison Hot Springs / Kent, British Columbia
Determines education priorities that meet learner needs, in collaboration with the Manager, Team Leader, Resident Care Coordinator, Clinical Nurse Educator and Clinical Resources Nurse as…
Added 4 hours ago
FH
Emergency Psychiatric Liaison Nurse (EPLN)
Fraser Health
Abbotsford, BC
- Full-time
To learn more about our MHSU programs and services, read employee insights, and current job vacancies, please visit this site: Fraser Health MHSU
Added 4 hours ago
FH
Registered Nurse/Registered Psychiatric Nurse, Community Mental Health & Substance Use Services
Fraser Health
Burnaby, BC
- Part-time
To learn more about our MHSU programs and services, read employee insights, and current job vacancies, please visit this site: Fraser Health MHSU
Added 4 hours ago
FH
Patient Care Coordinator
Fraser Health
Abbotsford, BC
- Part-time
…and the Mission and Values of Fraser Health, the Patient Care Coordinator provides clinical supervision, guidance and support to nursing staff, other clinical team members and support staff…
Added 4 hours ago
FH
Registered Nurse, Emergency - Specialty Qualified
Fraser Health
Chilliwack, BC
- Part-time
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…

Intelica Solutions Inc.

Office Operations and Admin

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Overview

We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first role, with a strong emphasis on operational coordination, and limited executive support.

The right person is a dependable, proactive team member who takes ownership, works efficiently and with discretion, and continually looks for ways to improve processes and support the team.

Key Responsibilities

Office Operations

Oversee daily office operations across two offices supporting ~35 team members
Coordinate vendors, maintenance, repairs, and service providers
Manage office supplies, kitchen inventory, and shared spaces
Maintain and continually improve operational processes and vendor relationships
Ensure offices run smoothly without being involved in day‑to‑day people friction

Accounting & Finance Support

Assist in processing accounts payable and receivable
Enter and reconcile expense reports
Support month‑end close activities and financial administration
Work closely with the accounting team to ensure accuracy, timeliness, and follow‑up
Use QuickBooks (experience is an asset, not required)

Events & Culture

Plan and execute multiple company events per year
Create event plans and manage event budgets
Coordinate logistics, vendors, and communications

Executive & Administrative Support

Provide light, day‑to‑day administrative support to the President
Manage scheduling, coordination, and prioritization of requests as needed
Act with discretion and sound judgment

Qualifications & Traits

Experience as an Office Coordinator or similar role
Strong organizational skills, speed, and follow‑through
Comfortable acting independently, with support from leadership
Professional communication and high discretion
Warm, team‑oriented, service‑minded approach
Assertive when needed, while remaining collaborative
Strong sense of ownership and accountability

✅ Who This Role Is For

This Role Is Ideal For Someone Who

Enjoys being the operational backbone of an office
Prioritizes clear communication, accountability, and follow-through
Interest in hands‑on AP/AR, expenses, and month‑end exposure (not full accounting)
Naturally brings:
- Warmth and approachability
- Speed and decisiveness
- Discretion and professional judgment
- Assertiveness when follow‑ups are needed

They take pride in things running smoothly, vendors being handled well, numbers being accurate, and teammates feeling supported.

🚫 Who This Role Is Not For

This Role Is Not a Fit For Someone Who

Is looking for a pure Executive Assistant role
Wants calendar‑heavy, travel‑heavy, or board‑level executive exposure
Expects to manage people immediately
Is on a CPA / controller track or seeking deep accounting ownership
Dislikes being office‑based or hands‑on with logistics
Focuses on conflict resolution or HR employee issues (this role avoids day‑to‑day friction)

Apply About employer

More about this job

Responsibilities

Coordinate daily operations across two offices, including vendors, maintenance, supplies, shared spaces, and process improvements. Support AP/AR, expense reconciliation, month-end activities, company events, and light administrative and scheduling needs for the President.

Requirements

The role seeks experience as an Office Coordinator or in a similar position, with strong organization, speed, follow-through, and professional communication. Candidates should be dependable, discreet, proactive, service-minded, comfortable working independently, and willing to support hands-on office logistics and basic finance administration.

Skills

Office Operations
Vendor Coordination
Facilities Coordination
Process Improvement
Accounts Payable
Accounts Receivable
Expense Reconciliation
Month-End Close Support
Event Planning
Budget Management
Scheduling
Administrative Support
Organization
Professional Communication
Discretion
Follow-Through

Visa sponsorship

Not detected in the job text

Keywords

Office Operations
Office Coordination
Vendor Management
Facilities Maintenance
Office Supplies
Kitchen Inventory
Process Improvement
Accounts Payable
Accounts Receivable
Expense Reports
Expense Reconciliation
Month-End Close
Financial Administration
QuickBooks
Event Planning
Event Budgets
Logistics Coordination
Executive Support
Scheduling
Discretion
Professional Communication
Follow-Through
IT Services
IT Consulting

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