Office & administration jobs in Canada

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Added 6 days ago
B
Office Coordinator
BMT
Victoria, BC
- $45,000 to $47,000 CAD / year
- Part-time
The Office Coordinator serves as a key member of the Administration team, ensuring a seamless office experience for employees, visitors, contractors, and business partners while providing…
Added 6 days ago
QM
Administrative Coordinator - Office & Administrative Support
Quantum Management Services Ltd.
Toronto, ON
- $38 to $42 CAD / hour
- Full-time
The successful candidate will provide a combination of office coordination, executive and general administrative support, reporting and HR-related administration. We are looking for someone…
Added 6 days ago
NB
Executive Assistant
National Bank of Canada
Montreal, QC
- Full-time
Demonstrate advanced proficiency with the Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Added 6 days ago
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Contract Manager
Genetec
Remote, Canada
- Full-time
- Remote
…purchasing contract vehicles. This is a step beyond day-to-day administration. The successful candidate will assess how these contracts are transacted today, surface the gaps, risks, and…
Added 6 days ago
Administrative Assistant (12 Month Contract)
The Canada Life Assurance Company
London, ON
The Disability Management Services Office (DMSO) is seeking a highly organised and customer-focused Administrative Assistant. A primary responsibility of this position is managing incoming…
Added 6 days ago
Administrative Assistant (12 Month Contract)
The Canada Life Assurance Company
Winnipeg, MB
The Administrative Support Assistant is responsible for administrative duties for the Disability Management Services Office (DMSO).
Added 6 days ago
Executive Assistant - Edmonton
EY
Edmonton, AB
To qualify for the role, you must have
Added 6 days ago
AI
Administrative Coordinator
Ainsworth Inc
Mississauga, ON
- Full-time
…reconciling and works collaboratively with team members to ensure the administration of multiple back office processes are executed accordingly to ensure the service delivery cycle flows…
Added 6 days ago
CR
Materials Coordinator
Cando Rail & Terminals
Winnipeg, MB
- Full-time
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Administrative Assistant - Image Smiles Dental
dentalcorp
Vancouver, BC · Image Smiles Dental
- Full-time
Our dental office is conveniently located overseeing a beautiful view of downtown Vancouver.
Added 6 days ago
LC
Senior Strategic Sourcing Specialist- Packaging- (Rigid Plastic)
Lactalis Canada
Toronto, ON · Etobicoke, ON
- Full-time
Support global negotiation initiatives led by corporate office global procurement by providing information such as pricing specifications and vendor listings and negotiating at local level.
Added 6 days ago
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Property Administrator
Hays
Montreal, QC
- $55,000 to $60,000 CAD / year
- Full-time
The role supports the day-to-day administration and operations of a national industrial and logistics portfolio, working closely with Property Managers, tenants, vendors and internal teams.
Added 6 days ago
LB
Executive Assistant
Luann Bagg Staffing Inc.
Toronto, ON · Greater Toronto Area, Canada
- $95,000 to $100,000 CAD / year
- Full-time
This is a hybrid role, and you will be required to work in the office three days per week, and the office is downtown Toronto and a short walk from Union Station.
Added 6 days ago
OS
Executive Assistant
Outlier Search Group
Vancouver, BC
- Full-time
Coordinate expenses, receipts and financial administration with bookkeeping partners.
Added 6 days ago
VC
Receptionist
Vancouver Career College
Burnaby, BC
- Full-time
High school diploma with formal or practical training in office administration, customer service, and business communications.
Added 6 days ago
SC
Retail Operations Supervisor
Staples Canada
Tsawwassen, BC
- Full-time
…including merchandising, freight flow, promotions, and front office tasks, including weekly cash office administration and reporting. As a keyholder, you act as a leader on duty, supporting…
Added 6 days ago
SI
Retail Operations Supervisor
Staples Inc.
Toronto, ON · Scarborough, ON
- Full-time
…including merchandising, freight flow, promotions, and front office tasks, including weekly cash office administration and reporting. As a keyholder, you act as a leader on duty, supporting…
Added 6 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 6 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
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Registration Clerk
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Added 6 days ago
Medical Office Assistant
HealthCareersInSask.ca
Saskatoon, SK
One (1) year experience in an office environment
Added 6 days ago
BE
Office Administrator
BGC Engineering
Vancouver, BC
- Full-time
…Geoscience, Software, Geomatics, Data Science, Accounting, Administration, Health & Safety and Human Resources. Alongside our clients and industry partners, BGC works collaboratively as…
Added 6 days ago
IG
Managing Director
Interroll Group
ON · Ontario, Canada
- Full-time
Proficiency in ERP systems (SAP preferred), MES, and Microsoft Office suite.
Added 6 days ago
LA
Constituency Assistant
Legislative Assembly of Alberta
Fort McMurray, AB
- Part-time
Office of Tany Yao | MLA - Fort McMurray-Wood Buffalo & Hon. Brian Jean | MLA - Fort McMurray-Lac La Biche
Added 6 days ago
H
Procurement Specialist
Hays
Brampton, ON
- Contract

Administrative Assistant | Ambulatory Admin

Kelowna, BC, Canada

The salary range for this position is $49,445 (min) to $61,806 (midpoint) to $64,897 (max) per annum, based on 1.0 FTE. · Full-time

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Job details

Pay: The salary range for this position is $49,445 (min) to $61,806 (midpoint) to $64,897 (max) per annum, based on 1.0 FTE.
Job type: Full-time
Apply by: Nov 19, 2026
Posting language: English
Posted: Oct 20, 2026

Original job description

Interior Health is hiring a permanent full-time Administrative Assistant to provide confidential administrative support functions to the Ambulatory Admin team at the Kelowna General Hospital in Kelowna, B.C.

This position offers the opportunity for some hybrid work.

Who are we looking for?

We are looking for a highly organized, proactive, and adaptable Administrative Assistant who can provide comprehensive administrative and operational support to a busy team. The successful candidate will be detail-oriented, able to manage competing priorities and deadlines, and comfortable coordinating schedules, meetings, travel, onboarding activities, documentation, financial reports, projects, education sessions, and communications while maintaining a high level of professionalism and confidentiality. Strong computer skills are essential, including proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat Pro, and SharePoint. The ideal candidate will also have the ability to create and maintain SharePoint web pages and effectively use technology and standardized processes to support efficient team operations.

Excellent written and verbal communication skills are required, with the ability to prepare clear, accurate, and timely correspondence and documentation for a wide range of internal and external partners. The ideal candidate will demonstrate initiative, sound judgment, attention to detail, strong organizational skills, and the ability to build positive working relationships while providing responsive and professional support to directors and other key internal and external partners.

What We Offer

Competitive salary and an attractive remuneration package
Career Growth
Employer paid training/education
Employer paid vacation
Employer paid insurance premiums
Extended Health & Dental coverage
Balanced lifestyle

Salary Range

The salary range for this position is $49,445 (min) to $61,806 (midpoint) to $64,897 (max) per annum, based on 1.0 FTE. Interior Health typically establishes salaries within the minimum and midpoint of the salary range based on qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

What will you work on?

The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as required. The Administrative Assistant serves as a vital linkage and communication source to keep the department or program informed and aligned to its priorities.

Some responsibilities include: coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs; and supporting the Director in setting the positive, collaborative, efficient tone for the department or program.

How will you create an impact?

Joining our IH team presents an opportunity for you to not only advance your professional journey but also to make a tangible impact within our organization and the broader community we serve.

How will we help you grow?

In addition to a comprehensive orientation tailored to your specific needs, we offer immediate support and access to a team of exceptional colleagues dedicated to your success. You will work alongside professionals from diverse backgrounds, enriching your learning experiences and encouraging innovation as you collaborate to address unique department needs. Our supportive and inclusive work culture values each person's contributions, ensuring you feel valued and empowered in your role.

Reasons to Apply at Interior Health... What we can do for you

We offer a work environment conducive to growth and development of strong skills and a work environment that supports and promotes psychological health & safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

Our focus is on giving people room to grow, to make an impact in the lives of others. Come and join us!

“Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).”

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide confidential administrative and operational support to the Director and management team, including coordinating workflow, priorities, schedules, meetings, travel, and onboarding. Prepare correspondence, documents, presentations, orientation materials, and spreadsheets while safeguarding sensitive information and supporting effective team communication and operations.

Requirements

The role calls for a highly organized, proactive, adaptable, and detail-oriented candidate who can manage competing priorities and deadlines with sound judgment and professionalism. Strong computer skills, including Microsoft Office, Adobe Acrobat Pro, and SharePoint, along with excellent written and verbal communication skills and the ability to maintain confidentiality, are essential.

Skills

Administrative Support
Organization
Prioritization
Scheduling
Meeting Coordination
Travel Coordination
Onboarding
Document Preparation
Financial Reporting
Project Coordination
Written Communication
Verbal Communication
Confidentiality
Microsoft Word
Microsoft Excel
Microsoft PowerPoint

Benefits

Competitive Salary
Career Growth
Employer-Paid Training and Education
Employer-Paid Vacation
Employer-Paid Insurance Premiums
Extended Health and Dental Coverage
Balanced Lifestyle

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Ambulatory Administration
Healthcare
Kelowna General Hospital
Confidentiality
Workflow Coordination
Priority Management
Scheduling
Meeting Coordination
Travel Coordination
Onboarding
Correspondence
Document Preparation
Presentations
Spreadsheets
Data Entry
Financial Reports
Project Coordination
Education Sessions
Communications
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Adobe Acrobat Pro
SharePoint
SharePoint Web Pages
Internal and External Partnerships

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Hiring at a glance

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Office & administration jobs in Canada

Office Coordinator

Administrative Coordinator - Office & Administrative Support

Executive Assistant

Contract Manager

Administrative Assistant (12 Month Contract)

Administrative Assistant (12 Month Contract)

Executive Assistant - Edmonton

Administrative Coordinator

Materials Coordinator

Administrative Assistant - Image Smiles Dental

Senior Strategic Sourcing Specialist- Packaging- (Rigid Plastic)

Property Administrator

Executive Assistant

Executive Assistant

Receptionist

Retail Operations Supervisor

Retail Operations Supervisor

Administrative Assistant 4 - Street Crime Unit (up to two year term)

Administrative Assistant 3 - Records

Registration Clerk

Medical Office Assistant

Office Administrator

Managing Director

Constituency Assistant

Procurement Specialist

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Advertised starting pay

Where work happens

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Office & administration jobs in Canada