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Added 21 mins ago
Senior Manager, Accounting
OpenTable
Toronto, ON
The Senior Manager, Accounting owns the completeness and accuracy of international growth revenue and expense across the profit and loss statement and related balance sheets for a…
Added 50 mins ago
TI
Security Technical Program Manager
Themesoft Inc.
Toronto, ON · North York, ON
- Contract
Security Technical Program Manager with expertise in AI Security, Agentic AI, Cybersecurity Research, Product Evaluation, Technical Due Diligence, and Emerging Security Technologies,…
Added 51 mins ago
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Regional Sales Leader - Industrial Automation
Schneider Electric
Calgary, AB
- Full-time
As Regional Sales Leader, you will lead the commercial strategy and sales execution for Schneider Electric's Industrial Automation portfolio across Western Canada, helping customers…
Added 51 mins ago
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Assembler
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AB · Edmonton, Alberta
- Contract
Automation Integration - foundational level; supporting basic automated processes within the manual cell
Added 1 hour ago
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- Part-time
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Added 2 hours ago
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Project Manager, ICAT - Redevelopment (Full Time)
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- Full-time
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Toronto, ON
- Other
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Senior Manager, Commercial Operations
Takeda
Toronto, ON · CAN - Toronto Head Office
- Full-time
The Senior Manager, Commercial Operations leads the operating rhythm, governance, and cross-functional execution that enable the effectiveness of the Canadian commercial organization and…
Added 3 hours ago
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operations assistant
EPC Canada
Gogama, ON
- Full-time
…looking for an Operations Assistant. Reporting to the Site Manager, the incumbent will be responsible for supporting managers in the planning and monitoring of projects or daily operational…
Added 4 hours ago
LG
Director of Finance
Liftsafe Group of Companies
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- Full-time
Champion financial system optimization, driving automation and configuration enhancements specifically within Microsoft Dynamics 365 Business Central.
Added 4 hours ago
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Regional Sales Leader - Industrial Automation
Schneider Electric
Calgary, AB
- $175,200 to $262,800 CAD / year
- Full-time
As Regional Sales Leader, you will lead the commercial strategy and sales execution for Schneider Electric's Industrial Automation portfolio across Western Canada, helping customers…
Added 4 hours ago
D
Digital Product Manager - Intelligent Workflows
DNV
Toronto, ON
- Full-time
…engineering, AI specialists, and business stakeholders, the Product Manager will help identify opportunities where collaboration, automation, structured workflows, and applied AI can…
Added 5 hours ago
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Spanish Bilingual Service Desk Analyst
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Charlottetown, PE
- Full-time
Support organizational initiatives focused on quality, automation, and service excellence
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City of Saint John
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- Full-time
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Manager, Program Management (People Analytics)
Walmart
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…data visualizations that effectively communicate findings. The Manager provides insights and recommendations to stakeholders to drive operational efficiencies, optimize workflows, and…
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Title: Financial Manager - PLM (Product Line Mgmt)
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Senior Site Analyst
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…unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate…
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Senior Media Analyst
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…unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate…
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Senior Site Analyst
Adelphi Group
Toronto, ON
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Added 5 hours ago
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Demand Generation Marketing Manager
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Added 5 hours ago
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Added 5 hours ago
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Added 6 hours ago
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Interior Health Authority

Executive Assistant

Kelowna, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 7, 2026

Original job description

Who Are We Looking For

Are you looking for a new and rewarding challenge in healthcare? Interior Health is seeking an Executive Assistant. This is an excellent opportunity to work closely with senior leaders, contribute to strategic healthcare initiatives, and make a meaningful impact on the communities we serve.

The location for the role is in the Interior Health region and relocation allowance may be provided. We are looking for people who want to make a difference in the communities in which they live, work and play. Apply today to join our amazing organization who was once again named as BC Top Employer for 2026!

Some Of The Benefits Of Joining Interior Health

An attractive remuneration package
Excellent career prospects
Employee & Family Assistance Programs
Employer paid training/education opportunities
Employer paid vacation
Employer paid insurance premiums
Extended Health & Dental coverage
Work-life balance
Relocation Allowance may be provided

How Will You Create An Impact

The Executive Assistant provides confidential administrative support functions to the Vice President. The Executive Assistant’s primary responsibilities include coordinating and organizing workflow; determining priorities; composing correspondence (confidential and other) for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; arranging travel and accommodation by booking and confirming flights, vehicles, and hotel reservations; maintaining the integrity and confidentiality of all information which flows through, and is processed for the VP as it pertains to the portfolio, operations, personnel, labour relations, finance, and public affairs; and supporting the VP in setting a positive, collaborative, and efficient tone for the portfolio.

What Will You Work On

Provides general administrative support to the VP by:
coordinating meeting schedules and calendars for the Vice President by prioritizing and arranging appointments, and cancelling and/or rescheduling meetings as required, ensuring that schedules are manageable.
proofing mailings for spelling, grammar, and clear understanding
preparing and typing correspondence, memoranda, minutes, confidential reports, and other documents
opening, screening, and prioritizing daily mail
acknowledging letters and composing correspondence for signature
providing supporting information where required
preparing spreadsheets, graphs, flow charts, and statistics as required
responding to administrative requests and inquiries
protecting the security of confidential information by maintaining private files and typing private correspondence
Provides meeting management for confidential, high-level meetings that may include members of the Board of Directors, CEO, senior IH leadership and external partners.
collects agenda items, prepares, and circulates agenda packages.
transcribes minutes and distributes accordingly.
follows up on action items as required.
ensures appropriate supplies and support materials are available and equipment is in working order.
Coordinates all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.
Mentors the administrative team, who schedule meetings and appointments for portfolio Directors ensuring that schedules are manageable by assessing the urgency of meeting requests, ensuring required preparation for meetings is complete, and Directors are provided with pertinent information prior to scheduled meetings.
Establishes best practices and provides mentorship for workplace tools and automation.
Liaises and coordinates with other Interior Health (IH) Executive and Administrative Assistants, as necessary, to facilitate the many shared matters of daily business.
Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Answers routine as well as highly sensitive and confidential inquiries and complaints by determining the nature of the issues and provides information directly or through correspondence. Initiates follow-up processes with staff and others as necessary. Resolves day-to-day problems as required and advises the VP as necessary.
Supports the VP in completing required documentation associated with Human Resources including on staff and change notices, payroll removal forms, payroll queries, and travel reimbursements.
Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Assembles, edits, and prepares reports in an appropriate format.
Sets up and maintains manual and computerized filing systems for all correspondence and administration files.
Arranges travel and accommodations by booking and confirming flights, vehicles, and hotel reservations.
In alignment with IH’s Occupational Health & Safety Program, employees shall adhere to all Occupational Health and Safety policies and procedures at all times and attend all required training. Employees are responsible to report any identified hazards, unsafe conditions or incidents to the manager or supervisor immediately.
Performs other related duties as assigned.

Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the BC Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).

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More about this job

Responsibilities

Provides confidential administrative support to a Vice President, including managing schedules, correspondence, travel, records, and sensitive information. Coordinates high-level meetings and events, supports projects and HR documentation, responds to inquiries, and mentors administrative staff.

Requirements

The posting does not specify formal education, certifications, or years of experience. The role calls for strong administrative coordination, communication, prioritization, confidentiality, meeting management, and proficiency with workplace tools and document preparation.

Skills

Executive Administrative Support
Calendar and Schedule Management
Meeting Coordination
Minute Taking
Correspondence and Document Preparation
Confidential Information Management
Travel and Accommodation Coordination
Project and Report Support
Spreadsheet and Data Preparation
Communication
Prioritization
Problem Solving
Mentoring
Workplace Tools and Automation
Records and Filing Management
Human Resources Administration

Benefits

Career Prospects
Employee and Family Assistance Programs
Employer-Paid Training and Education Opportunities
Employer-Paid Vacation
Employer-Paid Insurance Premiums
Extended Health and Dental Coverage
Work-Life Balance
Relocation Allowance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Healthcare
Confidential Administrative Support
Vice President
Calendar Management
Meeting Management
Agenda Packages
Minute Taking
Correspondence
Reports
Spreadsheets
Data Entry
Graphs
Flow Charts
Travel Coordination
Accommodation Booking
Confidential Information
Labour Relations
Human Resources Documentation
Payroll Queries
Travel Reimbursements
Project Support
Filing Systems
Video Conferences
Teleconferences
Administrative Team Mentoring
Workplace Tools
Automation
Occupational Health and Safety

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